HomeMy WebLinkAbout1997-128ORDINANCE NO g7-10- U
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or
payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to appropriate money to relieve the
necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public
health or safety of the citizens of the city, or in case of unforeseen damage to public property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is necessary to
purchase goods or services due to the following emergency conditions outlined in the memorandum
attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION-1 That the City Council hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the property of the city, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDERNUMBER VENDOR AMOUNT
74512 AMS PUMP & SUPPLY COMPANY $22,311.00
SECTION-11 That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance with the provisions of state law exempting such purchases
by the City from the requirements of competitive bids
1
SE TT ON 111, That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the _ day of
J MILLER, MAYOR
ATTEST
JENNIFER WALTE S, CITY SECRETARY
BY f �.J4
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
, 1997
DATE MAY 6, 1997
MWOM ► ' I]-R Y
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT PURCHASE ORDER # 74512 -- AMS PUMP & SUPPLY COMPANY
RECOMMENDATION: We recommend Purchase Order # 74512 to AMS Pump & Supply
Company be approved in the amount of $22,311 00
SUMMARY: This purchase order is for emergency repairs to the Lewisville Lake raw water pump
station unit # 1
Price quotations were solicited from the areas' three qualified firms and AMS Pump was the lowest
price with the best estimated completion date
A previous emergency purchase order #73327 was issued to AMS Pump to fabricate a new pump bowl
assembly This purchase order #74512 is for labor and materials to pull the old pump unit, replace the
column shafts, oil tubes and bearings, and install the new bowl assembly
Due to the heavy dependency upon pump unit #1 to supply critical raw water to the Water Production
facility and the rapidly approaching high water usage period coupled with long lead times for repair
parts, this acquisition has been declared an emergency and exempt from the bid process (chapter 252
Texas Local Government Code)
PRO RAMS, DEPART NTS OR GROUPSAFFECTFD, Denton Municipal Utilities, Water
Treatment Division
FiC Ai, IMPACT. Funds for the repair of raw water pump #1 will come from 1996-97 budget
funds for Maintenance of Plant and Equipment Account Number 620-081-0460-8339
Attachments Purchase Order 74512
Quotation from AMS Pump & Supply Company
Memorandum from Tim Fisher, Water Production Manager
Respectfully submitted
444./ V-t�ost.
Kath uBo
Executive Director of Finance
A oved
Name Tom D Shaw, C P M
Title Purchasing Agent
868 AGENDA
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AMS
Mst&Z.1997
ChyotDemon
Waterpraducban
1701 H Spence Road
Drown, Texas 76205
Abend= TimL4aher
& Supply Ca
Su*ct Repay and Modtacei ns d Raw Water Pmap #1
Pmfment to yaw request AMS Pomp is pkMdto cGbr the fanowmg gwmm fbr y m' aaagidustic a.
Qwtetlm is Hushed to labor end matedd Roo
LABOR AND MATERIAL INCLUDED IS AS FOLLOWS TO REPAIR AND MODWY RAW
WATER PUMP #It
• REMOVAL OF F.7CLSTING PUMP UNIT
• BIQSTINO COL UmN SANDBLASTED AND COATED (APPROVED FOR POTABLE WATER)
• NEW 2 7/16. 416 S.S. LINE SNAP! 56 FT. X 5 FT. SHC WKS
• NEW 3 I1r SCHEDULE SO OIL TUBE 56 FT. X 5 Fr. SECTIONS
• NEW 2 V16" 416 S S. TOP SHAFT
• NEW 2 7/Ir 416 S.S. LIN101APTCOUPLINGS
• NEW BRONZE LINE SHAFT BEARINGS ® 5 FT CENTERS
• ONE (1) NEW TOP TUBE NUT ASSEMBLY WITH REARING
• TWO (2) NEW TUBE STABILIZERS
• TWELVE (12) COLUMN GASKETS
• NEW COLUMN BOLTINO WITHNUTTS
• NEW D19CHAR0E FLANGE BOLTING
• NEW COLUMN TO BOWL AND COLUMN TO HEAD BOLTING
• ADAPTING NEW CUSTOMBR PURNUMD BOWL ASSEMBLY TO EXISTING COLLW
• INSTALLATION OF PtW UNIT WITH PARTS usTED
• START-UP
YOUR COST S 22.311.00
$949 Diplomacy Row • Dallas, Texas 75247
P O Box 56M • Dallas, Texas 7&%&0403
(214) 630.4141 • FAX (214) 90545M • 800-536-4796
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CITY OFDENTON, TFMS WaterProduction Division 11701 BSpencer Rd/Denton, Texas 7620581817383 7501 IF= 817 383 7506
M E M O R A N D U M
TO: Tom Shaw
Purchasing Agent
FROMs Tim Fisher
water Production Manager
u
SUBJECTS MASE-ORDER-TO
Ama w • `•: TO
RAW WATER PUMP #1 IN TH&jUmuNT-DY-t2l,-3�
Denton's water supply system is dependent upon the functional
operation of the pumping equipment at the Lake Lewisville raw
water pump station. This facility has four large vertical
turbine pumps which must all be in operating condition to satisfy
peak summer water demands. Due to the unplanned mechanical
failure of Pump #1 and the long lead time for a new pump bowl
assembly to be fabricated, an emergency purchase request was
issued to AMS Pump (PO #73327 in the amount of $15,637.00) to
obtain the needed pump equipment in a timely manner. The current
request for an emergency purchase order is for the labor and
materials to pull the old pump unit, replace the column shafts,
oil tube, bearings, and install the new bowl assembly. Price
proposals were solicited from three qualified venders which the
City has had prior work experience with for pump repair work.
The proposals have been evaluated and I would recommend that the
purchase order be issued to AMS Pump and Supply as the lowest
priced proposal for the equivalent scope of work. The summary of
the proposals are listed below:
EISM PRT _
AMS Pump & Supply Co., Dallas, Tx. $2311 00
00*
Layne - Texas, Tyler, Tx. $2,285.00
Smith Pump Co., Waco, Tx. $23,
*Lane - Texas provided an alternative lower price proposal for
line shaft materials which did not meet the pump manufacturers
recommendation or the owners specifications.
April 22, 1997
Page 2
All of the proposals have been evaluated for consistency in scope
and the available time frame to complete the project. Based upon
this evaluation, I am recommending that
lfthe
e purchase
can order
ed bethis
issued to AMS Pump & Supply p y•
request, the work should be completed
by the second week in June.
Thank you for your understanding and support.
Tim Fisher
Water Production Manager
attachments
cc: R.E. Nelson
Howard Martin
c:\files\tim\amsbid.wpd
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