HomeMy WebLinkAbout1997-150ORDINANCE NO Z'11Sa
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the h ern described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
That the numbered items in the following numbered bids for materials,
equipment, supplies,S� or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER Na VENDOR AMOUN
20;7 1-4, 7-12 FMS TECHNOLOGIES, INC EXHIBIT A
20 7 5,6 FIBERTRON, INC EXHIBIT A
SI ,CTION11 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees tol purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposal11 and related documents
S�CTiON III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this day of
J K ILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
B
S PPLY 0
, 1997
BID #
BID NA
OPEN D
#
1
2
3 3,3
4 22,
2037 "EXHIBIT A"
ME FIBER OPTIC CABLE & SUPPORTS
ATE APRIL 8,1997
QTY DESCRIPTION
12 FIBER ADSS CABLE _
36 FIBER ADSS CABLE
00 FT 12 FIBER ADSS CABLE, UL1581 RATED
500 FT 36 FIBER ADSS CABLE,UL1581 RATED
5 72
6 39
7 16
8 1 16
9 1 216
10 1
11 1
12
PLP INLINE SUPPORT
DULMISON DEAD END
1 METER SINGLEMODE SIMPLEX
PATCHCORD
2 METER SINGLEMODE SIMPLEX
PATCHCORD
6 METER SINGLEMODE SIMPLEX
PATCHCORD _
1 METER SINGLEMODE DUPLEX
PATCHCORD
2 METER SINGLEMODE DUPLEX
PATCHCORD_
6 METER SINGLEMODE DUPLEX
PATCHCORD
UNIT PRICE -- VENDOR--
$2 85/M FMS TECHNOLOGIES, INC
$5 18/M FMS TECHNOLOGIES, INC
$3 05/M FMS TECHNOLOGIES, INC
$5 45/M
FMS TECHNOLOGIES, IN_ C_
$37 64
1
FIBERTRON
$6118
FIBERTRON
$27 00
FMS TECHNOLOGIES, INC
$28 00 FMS TECHNOLOGIES, INC
$30 00 I FMS TECHNOLOGIES, INC
$54 00
FMS TECHNOLOGIES, INC
$56 00
FMS TECHNOLOGIES, INC
$60 00
FMS TECHNOLOGIES, INC
3
DATE June 3, 1997
► t '
TO ' Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID #2037--FIBER OPTIC CABLE & SUPPORTS
RF OM ATION; We recommend this bid be awarded to the lowest vendors meeting specifications
as follows
FMS Technologies, Inc Items 1-4 and 7-12
Fibertron, Inc Items 5 and 6
for a total estimated expenditure of $145,146 10
SUMMARY. This bid is for the purchase of fiber optic cable and support to be installed by the substation
department for use in connecting North Lakes Recreation Center, Martin Luther King Jr Recreation Center,
Animal Control and the Texas Building city offices The lower bidders for the items listed did not meet
specifications, of the bid
Four bid proposals were received in response to fifteen notices
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED- Substations, Communications, City of
Denton Departments and Citizens of Denton
FISCAL IMPACT, `97 Budgeted Funds for Fiber Optics Installation #610-132-1032-9252
Attachments Tabulation Sheet
Memo from Dan Scott, Foreman Substation, Dispatch and Fiber Optics Cable Plant
Respectfully submitted
��Z 54
Ka"
se
Executive irector of Finance
Prepared by
�Deni� se HET001
Title Senior Buyer
Approved
Name YoniShaw,
Title Purchasing Agent
875 AGE
BID
# - ---
- 2037
-
BID
NAME
FIBER OPTIC CABLE & SUPPORTS
FMS
FIBERTRON
PREFERRED
WESCO
SALES
OPEN
DATE
APRIL 8,1997
#
VENDOR
QTY
DESCRIPTION
VENDOR
VENDOR _
VENDOR__
1
12 FIBER ADSS CABLE
$2 85/M
$1 17/M
$0 797/FT
NO BID
2
3,300 FT
36 FIBER ADSS CABLE
_$51SIM
- $212/M
$1 24/M
$1 49/FT_ _
$101/FT
NO BID
NO BID
3
12 FIBER ADSS CABLE, UL1581 RATED
$3 05/M
4
22,500 FT
36 FIBER ADSS CAB_LE,UL1581 RATED
$5 45/M _
$2 23/M
_ $1_70/FT _
_NO BID
5
72
PLP INLINE SUPPORT
$44 00
$37 64
NO BID
NO BID
6
39
DULMISON DEAD END
$76 00
$61 18
$64 00
NO BID
7
16
1 METER SINGLEMODE SIMPLEX
$27 00
$29 63
$44 45
$20 50
PATCHCORD
8
16
2 METER SINGLEMODE SIMPLEX
$28 00
$29 98
$44 90
$21 20
PATCHCORD
9
216
6 METER SINGLEMODE SIMPLEX
$30 00
$31 41
$46 70
$22 40
PATCHCORD
$56 72
$88 87
$34 40
10
1 METER SINGLEMODE DUPLEX
$54 00
PATCHCORD
11
2 METER SINGLEMODE DUPLEX
$56 00
$57 08
$89 74
$35 50
PATCHCORD
12
6 METER SINGLEMODE DUPLEX
$60 00
$58 51
$93 22
$38 75
PATCHCORD
PRICES FIRM
THROUGH
6 MONTHS
#1-6 4/4/98
90 DAYS
09-30-97
#7-12 10/4/97
DELIVERY
30 DAYS
3_0_-45 DAYS_
_ _ _
_7-10 DAYS
SEE MIN
SIECOR SUBMITTED A "NO BID"
ORDER REQ
& EXCEPTIONS
5
CITY OF DENTON MUNICIPAL UTILITIES 901-A TEXAS STREET DENTON TEXAS 76201
MEMORANDUM
TO. Tom Shaw, Purchasing Agent
THRU• Ray D. Wells, Superintendent Substation, Communication,
and Marketing
FROM Dan Scott, Foreman Substation, Dispatch and Fiber
Optics Cable Plant
Chuck Pierce, Electronic Technician
DATE May 8, 1996
RE' EVALUATION OF BID #2037, Fiber Optic Cable and Supports
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On April 8, 1996, the City of Denton received Bid #2037 for Fiber
Optic Cable and Supports. We had three (3) vendors responding to
Fiber Optic cable bid, they were
S Technolo ies Inc. 14677 Midway Rd Ste 200, Dallas, Texas
� 4. Responce�3 with a bid using Chromatic Technologies
cable meeting all specifications. The FMS Technologies bid
was lowest per unit cost on bid line items 1, 2, 3, and 4.
FRertron Inc. 451 Strata, Denton Texas 76201 Responded
with a �iC1 using Chromatic Technologies cable meeting all
specifications The Fibertron bid was lowest per unit cost on
bid line items 5 and 6.
Pxfoferred Sales, 616 Six Flags Dr. Ste 130, Arlington, Texas
766T- Responn ed using Alcoa Fujikura cable The Alcoa cable
has not been UL1581 certified per specification number nine,
"Indoor rated cable specified will meet UL1581 certified for
tray indoor installation." Their bid was re)ected on this
basis.
After evaluating the bids we recommend that EMS Technologies Inc
be awarded bid line items 1, 2, 3, and 4 as the lowest Bid meeting
specifications. And we recommend that Fibertron Inc be awarded bid
line items 5 and 6.
6
"Dedicated to Oua6ty Service"
Respondents to only the patchcord portion of the bid were.
W® 00 Distribution, PO Box 37079, Ft Worth Texas 76117
We co responded with a Siecor cable using Siecor connectors.
Specification one of the bid specification for patchcords
states, "Patchcords will be terminated with Amphenol ceramic
ST epoxy/crimp connectors." The Wesco bid was rejected on
this basis.
We recommend the award of the patchcord portion of the bid to FMS
Technologies as the lowest respondent meeting all specifications.
We further recommend awarding all additional purchases to FMS
technologies for the remainder of the fiscal year with an option
for the 97/98 fiscal year.
C \my doc\ bid 2037
I \fiber\bid2037