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HomeMy WebLinkAbout1997-163ORDINANCE NO r1 1 �0 3 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SF. TC ION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NI iMBF.R Na VENDOR AMOUNT 2051 ALL UIM, INC EXHIBIT A SECTION 11 That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION ION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this _ Ti� _ day of - 1997 JA ILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BYP/Y� SUPPL ORD BID 0 2O51 BID NAME MAILING SERVICE The Office UIM OPEN DATE MAY 20, 1997 VENDORVENDOR # TY DESCRIPTION 1 PC RESIDUAL, DAILY MAIL $0 045 $0 02 -2 PC STAMPED/BUSINESS REPLY MAIL _ — -0 __ _ -0 3 PC UTILITY BILLS $0 045 _ _ $0 02 4 ME ADDITIONAL INSERTS IN BILLS $10 00 -0 5 EA PICK UP FEE PER SITE PER DAY $100 30 days _ estimated billing _ _ open 6 LS MINIMUM DEPOSIT _ i i EXHIBIT "A" DATE JUNE 17, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT BID # 2051- MAILING SERVICE RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, UIM, Inc in the estimated amount of $12,000 per year for 3 years Total estimated contract $36,000 00 SUMMARY: This bid is for the ickup, handling, inserting, postingand delivery of outgoing U S mail from the City Hof Denton facilities to the U S Post Office Icluded are residual daily mail such as letters, checks, invoices, purchase orders, bids and miscellaneous correspondence as well as utility bills and tax statements Mail is picked�up daily at five locations in the City of Denton Utility bills are folded, inserted and posted and along with residual marl delivered to the U S Post Office the same day PROGRAMS DEPARTMENTS OR CROUPS AFFECTED: City of Denton and Citizens of Denton FicCAi IMRACT The cost of mailing service is added to the cost of postage and applied to the using department operating niareo g budget on a monthly basis Attachments Tabulation Sheet Respectfully submitted aSY at D se Execu ive erector of Finance Approved Name TomShaw, C F Title Purchasing Agent 881 AGENDA r BID BID OPE # # 2051 NAME MAILING SERVICE The Office UIM N DATE MAY 20, 1997 - TY DESCRIPTION VENDOR VENDOR 1 PC RESIDUAL, DAILY MAIL - $0 045 $0 02 Z PC STAMPED/BUSINESS REPLY MAIL _ 0 -$0 045� -0 $0 02 _ 3]PC - UTILITY BILLS ADDITIONAL INSERTS IN BILLS 4 �ME $10 00T -0 51EA PICKUP FEE PER SITE PER DAY $1 001 -0- 6 L_S_ MINIMUM DEPOSIT 1 30 days open estimated billing I I i 5 VENDOR