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Home My WebLink About1997-164ORDINANCE NO q1-1 iO `' AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER MBER Na VEND AMOUNT 2052 1 PREFERRED SALES $ 20,536 00 2052 2 WESCO $ 9,56200 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted TFC ION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this l q tk day of 1997 ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY ; �i�ILu�I c SUPPLY ORD DATE JUNE 17, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT BID # 2052 - DISTRIBUTION TRANSFORMERS RECOMMENDATION: We recommend this bid be awarded to the low evaluated bidder for each item as listed below Item 1 4 each 300KVA 120/208 Preferred Sales $ 5134 00 each Item 2 2 each 300KVA 277/480 Wesco $ 4781 00 each for a total expenditure of $30,098 00 SUMMARY This bid is for the purchase of distribution transformers to be used as replacements and for new installations in various areas of Denton The low bidder is determined by using the load loss figures to find the lowest operating and purchase cost for the estimated life of the transformer Bids were mailed to twenty-two vendors with responses received from ten vendors PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Electric Utilities, Electric customers of the City of Denton FISCAL IMPS Budgeted funds 96/97 for transformer purchases account number 610-103-1031-9222 Attachments Tabulation Sheet Bid Evaluation - Don McLaughlin, Senior Engineer Respectfully sbl)rmr itted KatHy D e Execu a irector of Finance Prepared by Name Denise Harpool Title Senior Buyer Approved Name Tom D Shaw, Title Purchasing Agent 885 AGENDA BID # 2052 — VanTran Temple Preferred KBS Wesco BID NAME 300 KVA DISTRIBUTION Sales Electrical TRANSFORMERS OPEN DATE MAY 22, 1997 VENDOR VENIYOl VENTyOR VENDOR - #722---- VENDOR 300KVA 120/208 $7,33700 $6,78700 _ $6,619 00 $5,13400 _ $9,956 00 _ $5,50800 _ $5,376 00 __ $5,15600 $4,781 00 _ _4 300KVA 277/490 57,185 00 BID #2062 CONTINUED Dealers Electrical Prime Electric VENDOR Pilaster Supply 4 SESCO VENDOR $5,91600 $5,717. 00 Techline VENDOR _ _$5,222 _00 _ $5,113 00 #(�FY DRSCRD?TION VENDOR _ VENDOR_ 55,39500 $5,210 00_ 1 4300KVA 1201208 $7,74800 $6,12000 2 2 300KVA 277/480 $7,587 00 $6,120 0_0 no load losses reported_ 4 —rI v P r, i, r U, Locations The 300 KVA 120/208 volt pad mounted transformers are for the following • CO250 The Family Doctor • CO254 DISD Technical Center • CO255 Texas Diagnostic Clinic • CO240 Denton Lodge The 300 KVA 2771480 volt pad mounted transformers are for the following • CO252 UNT Recreation Center • CO256 Hulcher Services Sincerely, Donald L McLaughlin Attachments I Exhibit I, Loss / Cost Evaluation II Exhibit II, Total Cost Vendor / Mfg Preferred / Pauwels Priester / Cooper WESCO / ABB Techline / Howard KBS / Cooper Temple / GE SESCO / SESCO NL WL Cost 474 2294 $5 134 00 536 2111 $5 395 00 662 2050 $5 156 00 505 2394 $5 222 00 536 2111 188 1808 623 2400 Van Tran / Van Tran 610 2630 Dealers / Van Tran 610 2630 $5 508 00 $6,767 00 $5 916 00 $7 337 00 $7 748 00 Delivery Evaluated Cost 84 $28 565 46 140 $29 384 82 77 $29 433 69 98 $29 437 81 133 $29 766 76 75 $30 230 89 90 $32 785 70 63 $38 208 58 45 $39 597 76 d�eewaererusmmcawaareea � 8IM8%RdYB d9¢4 p4ya�Y& Friday, May 23, 1997 6 Page 1 of 2 Description 99900021 TRANXS 3PH UG 3O0KVA 2771480 Quantity 2 Load Factor 038 Vendor / Mfg NL WL Cost Delivery Evaluated Cost W ESCO / ABB 496 2274 $4 781 00 77 $27 492 30 Priester / Cooper 581 1779 $5 210 00 140 $28 083 29 KBS / Cooper 581 1779 $5 376 00 133 $28 644 37 Techline / Howard 499 2340 $5 113 00 98 $28 848 42 Temple / GE 184 1709 $6 619 00 75 $29 316 28 SESCO / SESCO 623 2400 $5 717 00 90 $32 113 08 Van Tran / Van Tran 700 2070 $7 185 00 63 $36 671 65 Dealers / Van Tran 700 2070 $7 587 00 45 $38 030 41 Preferred / Pauwels 510 2246 $9 956 00 84 $45 011 80 w,weameasdaam¢s d8 .z Friday, May 23, 1997 Page 2 of 2 7 Total Cost Evaluation Stock # DESCRIPTION Bid 2052 Qty Vendor Cost Days Total Cost 99900016 TRANX 3PH UG 300KVA 120/208 4 Preferred $5 13400 84 $20 536 99900021 TRANX 3PH UG 300KVA 277/480 2 WESCO $4 781 00 77 Total Cost $9 562 $30,098