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HomeMy WebLinkAbout1997-180ORDINANCE NO q%7*0 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE',EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO— VENDOR AMOUNT 2050 ALL EMPIRE INDEMNITY INSURANCE COMPANY $31,994 00 / YR. SECTION IT That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECCTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this /04 ATTEST JENNIFER WALTERS, CITY SECRETARY BY _ APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY SUP LY ORD day of _ _ 1997 J ILLER, MAYOR DATE JULY 1, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT BID # 2050 - PUBLIC OFFICIALS AND EMPLOYEES LIABILITY INSURANCE RF.COMMF.L�TDATION: We recommend Bid # 2050 Public Officials and Employees Liability Insurance be awarded to' the lowest bidder, Empire Indemnity Insurance Company, with an option to renew for two additional one year terms, in the amount of $31,994 00/yr SUMMARY; This bid is for the purchase of Public Officials and Employees Liability Insurance The policy is for $1,000,000 coverage with a $25,000 deductible Coverage includes * The Public Entity * Elected & Appointed Officials * Members of the Board, Commission et al * Employees of the Public Entity * Estates, Heirs, Legal Representatives * Volunteers for the Entity The lesser price offered by Calvert Insurance Company failed to include choice of Counsel or Employment Practices coverage PROGRAM D P RTMFNTC OR CROUPS AFFFCTED, All public officials, employees and volunteers for the City of Denton FISCAL IMPACT: The policy premiums will be paid from risk retention funds Attachments Tabulation Sheet Memorandum from Max Blackburn, Risk Manager Respectfully submitted - 6 � L4—c?'10SL Kat uB e Executive Director of Finance Approved Aamem aw, Title Purchasing Agent 888 AGENDA BID « 3010 - - - - -� BID NAME PUBLIC OFFICIAL AND NATIONAL TML EMPIRE CALVERT WM EMPLOYEES LIABILITY INSURANCE UNION INDENITY INSURANCE RIOO OPEN DATE .RUNE 10, 1997 FIRE CO p TY pit$CRIPTSON VENDOp V190100 VENDOR _ VENDOR VENDOR 1 YR FULL ANNUAL PREMIUM $41,10100 _ $18.83700 S31,99400 S30,00000_ FAILED TO NO BID MEET BID REQUIREMENTS I CITY OF DENTON TEXAS MUNICIPAL BUILDING, 215 E McKINNEY, DENTON, TX 76201 (940) 349 8200 DFW METRO (972) 434 2529 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Ted Benavides, City Manager DATE June 13, 1997 ; SUBJECT PURCHASE OF PUBLIC OFFICIALS AND EMPLOYEES LIABILITY INSURANCE (Bid #2050) RECOMMENDATION That the City Manager be authorized to award an insurance contract to Empire Indemnity Insurance Company for Public Officials and Employees Liability Insurance with an option to renew for two additional years Policy will include Employment Related Practices and Choice of Counsel Endorsements as outlined in the bid specifications SUMMARY Due to the continuing "soft" insurance market, multi -year contract, and the City's claims history, the 1997-98 premium has been reduced by $13,541 to $31,994. A summary of quotes is listed below Companv Coverage Deductible Premium National Union Fire $1,000,000 $25,000 $41,101 Texas Municipal League $1,000,000 $25,000 $78,837 Calvert Ins Company $1,000,0O0 $25,000 $30,000 (w/o Choice of Counsel or Employment Practices) Empire Indemnity Ins $1,000,000 $25,00O $31,994 Calvert Insurance faded to meet the minimum bid specifications and is therefore eliminated from consideration Empire Indemnity is the lowest, responsible bidder and provides this type of insurance to many public entities in the metroplex "Dedicated to Quality Service" 5 To Mayor and Members of the City Council Subject Purchase of Public Officials and Employees Liability Insurance (Bid #2050) Page 2 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED All public officials, City employees, and volunteers for the City will be covered under this policy FISCAL IMPACT Premiums will be paid from the Risk Retention fund Prepared by Max Blackb rn Risk Manager Approved by Kath e Executive Director of Finance MB sf AFF0073E Respectfully submitted Ted Benavides City Manager 2