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HomeMy WebLinkAbout1997-181ORDINANCE NO AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER N-0- VENDOR AMOUNT 2058 1,2 GENERAL ELECTRIC EXHIBIT A 2058 3 PREFERRED SALES EXHIBIT A 2058 4 TECHLINE EXHIBIT A SE SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted (bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION. V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this 1, day of _ , 1997 A JA LlYMILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY m APPROVED AS TO LEGAL FORM, HERBERT L PROUTY, CITY ATTORNEY BYAG41G'cGf SUPPLY ORD BID # 2058 BID NAME DISTRIBUTION TRANSFORMERS GE PREFERRED TECHLINE SALES OPEN DATE JUNE 3,1997 # QTY ' DESCRIPTION VENDOR' VENDOR VENDOR 2 300KVA 120/208 2 1 500KVA 120/208 3 2 500KVA 277/480 4 1 DELTA 120/240 3 $6,629 00 $5,332 98 EXHIBIT A DATE JULY 1, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT BID # 2058 - DISTRIBUTION TRANSFORMERS RFCOMMENDATTON• We recommend this bid be awarded to the low evaluated bidder for each items as listed below QU DESCRIPTION YElYDQ$ LTNTT PRICE 1 2 EA 300 KVA 120/208 General Electric $5,250 00 2 1 EA 500 KVA 120/208 General Electric $6,410 00 3 2 EA 500 KVA 277/480 Preferred Sales $6,629 00 4 1 EA 300 KVA DELTA Techline $5,332 98 For a total expenditure of $35,501 00 STTMMARY, This bid is for the purchase of distribution transformers to be used as replacements and for new installations in various areas of Denton The low bidder is determined by using the load loss figures to find the lowest operating and purchase cost of the estimated life of the transformer Bids were mailed to twenty-two vendors with responses received from seven vendors PROGRAMS, DEPARTMENTS OR GROUPSAFFECTED- Electric Distribution, Electric Utilities, and Electric Customers of the City of Denton FISCAL IMPACT. Budgeted funds for 96/97 for transformer purchases, accbunt # 610-103-1031-9222 Attachments Tabulation Sheet Bid Evaluation from Don McLaughlin, Sr Engineer Respectfully submitted U 1L Kit g D e Executive erector of Finance Prepared by, �Yyw+-L.�hWY'JGW ame enise arpoo Title Senior Buyer Approved Name om awl, 1G� Title Purchasing Agent 895 AGENDA s § k � § § ■ � F ■ � k rA !� k a !, ■ > k ` % # K f � � k ■ � ƒ � � | ) ©� ! « LocOtions ♦ Two 300 KVA 120/208 volt pad mounted transformer D I S D Technical Center Denton Bible the Learning Center One 500 KVA 120/208 volt pad mounted transformer Calhoun Middle School Main Building 1997 • Two 500 KVA 277/480 volt pad mounted transformer Calhoun Middle School Main Building 1997 Maintenance and Operation • One 300 KVA 120/240 volt delta pad mounted transformer OH to UG Conversion Down Town V Description Quantity Unit Cost Cost 300 KVA 120/208 2 5250 10500 Padmount 500 KVA 120/208 1 6410 6410 Padmount 132bu 300 KVA 120/240 1 5332 98 5332 98 Attachments I Exhibit I Loss / Cost Evaluation 6 Sincerely Donald L McLaughlin Quantity 2 Load Factor 038 Vendor Mfg NL WL Cost Delivery Evaluated Cost GE / GE 680 1720 $5 250 00 84 $28 856 56 Preferred / Pauwels 474 2294 $5 261 00 84 $28 994 72 Techllne / Howard 505 2394 $5 279 55 98 $29 632 33 KBS / Cooper 536 2111 $5,557 00 133 $29 932 38 W ESCO / ABB 470 2348 $5 578 00 84 $30 203 82 Temple / GE 145 2603 $6 466 00 90 $31 304 73 San Angelo / San Angelo 623 2400 $6 004 00 90 $33 083 14 Description 99900017 TRANX 3PH UG 500KVA 1201208 Quantity 1 Load Factor 038 Vendor / Mfg NL WL Cost Delivery Evaluated Cost GE / GE 740 3760 $6 410 00 84 $39 736 24 Preferrd / Pauwels 645 3783 $6 806 00 84 $40 356 00 Techllne W ESCO / Howard / ABB 765 894 4008 3261 $6 538 20 $7 016 00 98 84 $41 16307 $41 48774 KBS Temple San Angelo / Cooper / GE / San Angelo 861 189 1108 3377 5153 5300 $7 075 00 $7 528 00 $7 856 00 133 90 90 $41 77947 S43 334 61 $52 565 78 %londaj, June 09, 1997 7 Page I of 2 Description 99900022 TRANXS 3PH UG 500KVA 2771480 Quantity 2 Load Factor 038 Vendor / Mfg NL WL Cost Delivery Evaluated Cost Preferred GE / PaUWele / GE 648 700 3337 3714 $6 629 00 $6 250 00 84 84 $38 370 63 $38 716 52 W ESCO / ABB 876 3256 $6 296 00 84 $38 888 33 Techline / Howard 770 3717 $6 237 30 98 $39 266 33 KBS / Cooper 812 2820 $7 122 00 133 $39 766 52 Temple / GE 184 4774 $7 936 00 90 $43 472 02 San Angelo / San Angelo 1108 6300 $7 506 00 90 $51 38278 Description 99900047 TRANXS , 3PH DELTA 1201240 300 KVA Quantity 1 Load Factor 038 Vendor/Mfg NL WL Cost Delivery Evaluated Cost Techllne / Howard 509 2361 $5 332 98 126 $29 741 76 San Angelo / San Angelo 623 2400 $6 288 00 90 $34 043 06 KBS / Cooper 1030 3124 $6 720 00 133 S41 18664 Monday, June 09, 1997 a Page 2 of 2