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Home My WebLink About1997-187ORDINANCE NO 7 Z 49 AN ORDINANCE APPROVING A CERTIFICATION AGREEMENT BETWEEN THE CITY OF DENTON AND THE TEXAS WORKFORCE COMMISSION, TO PROVIDE FUNDING FOR SUPPORT AND PROVISION OF CHILD CARE TO ELIGIBLE CLIENTS, AUTHOR- IZING THE MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDI- TURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City desires to provide funding under an agreement with the Texas Workforce Commission ("TWC") to support child care eligibility under Title VI of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (the "Act") and provide such social and/or other services for the benefit of eligible individuals through the Denton City - County Day School, Inc and the Fred Moore Day Nursery School, Inc from September 1, 1996 to August 31, 1997, and WHEREAS, by entering into an agreement with TWC subsequent to Title VI of the Act to accept and expend funds for the purpose of providing these social and other services for child care, additional reimbursements may be provided pursuant to the attached Certification Agree- ment with TWC contract number UCN #0353923 ("Agreement") which will enable the two or- ganizations to provide better quality services, and WHEREAS, the Agreement with TWC will provide the opportunity to obtain funding of approximately $200,000, the federal share being $126,620 and the local matching share $73,380, and the City Council deems it in the public interest to enter into this Agreement, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS E TIO I That the City Council hereby approves the Agreement attached hereto be- tween the City of Denton and the TWC, to provide funding for child care services as described above, and authorizes the Mayor, or in his absence, the Mayor Pro Tem, to execute said Agree- ment or any other documents necessary to the Agreement or the program SECTION II That the City Council authorizes the expenditure of funds in the manner as specified in the Agreement SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of 1997 JACI ILLER, MAYOR ATTEST, JENNIFER WALTERS, CITY SECRETARY BY I&/ APP VED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY II E \DOCS\ORD\TWC AGREEMENT Page 2 STATE OF TEXAS COUNTY OF TRAVIS CERTIFICATION AGREEMENT BETWEEN TEXAS WORKFORCE COMMISSION AND CITY OF DENTON UCN# 0353923 The TEXAS WORKFORCE COMMISSION, herein referred to as TWC, and CITY OF DENTO , hereinafter referred to as the Certifier, do hereby make and enter into this contract which constitutes the entire agreement CONTRACT AUTHORITY TWC is the lead agency in Texas for the administration of child care funds available under Title VI of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) TWC has insufficient appropriations of state funds necessary to fully utilize the federal child care funds available under the PRWORA The state's matching share for costs of child care services is 36 69 percent Entities may contribute the state's share in matching federal child care funds by expenditure certification The Certifier agrees To certify expenditures of approximately $200, 000 00 FEDERAL SHARE LOCAL SHARE TOTAL PROGRAM $ 126,620 00 $ 73,380 00 t $ 200,000 00 for support and provision of child care to eligible clients which occurred during the period from Se tember 11996 thro�h August 31. 1997 b To make its certification of expenditures to TWC within the time frames specified by TWC To keep, and make available to TWC upon request, records adequate to show that the total amount expended for services to eligible clients is equivalent to reported certified expenditures and that the non-federal share qualifies as the non-federal matclung share Said records shall be retained for three years and 90 days after the termination of the certification d That the only child care services covered under this agreement are those provided in accordance with all applicable local, state and federal laws and regulations To provide TWC with certification information detailing expenditures for care and support in the format and vm1un the time frames prescribed by TWC To provide TWC with data needed for federal reporting purposes upon request TWC agrees to Inform the Certifier of the time frames and procedures for certification of expenditures during the funding period b Pay the Certifier the applicable federal matching share of the amount certified as total expenditures for support and provision of child care to eligible clients Prepare all reports to the federal government on expenditures and services in order to obtain federal matching funds 4 TWC and the Certifier mutually agree as follows a Mutually agreed upon local operating plans and procedures will be used to implement and carry out the terms and intent of taus agreement relating to the time period for the certification b This agreement may be amended by the mutual agreement of both parties at any time c This agreement is contingent upon the availability of local, state, and federal funds If funds are unavailable or reduced, written notice will be given by either party of termination, payment suspension, or funding reduction d That if federal, state or local laws or other requirements are amended or judicially interpreted so as to render continued fulfillment of this contract, on the part of either party, substantially unreasonable or impossible and if the parties should be unable to agree upon any amendment which would therefore be needed to enable the substantial continuation of the services contemplated herein, the parties shall be discharged from any further obligations created under the terms of this contract, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination 2 This agreement may be terminated by either party, for any reason, upon written notification to the other party at least 90 days in advance of such ternunation Notlung in this paragraph shall be construed to prohibit immediate cancellation pursuant to items (c ) and (d ) above SIGNATURES The signatories below certify that they are authorized to bind their respective organizations in the manner described above TEXAS WORKFORCE COMMISSION (Signature) Hazel Bavlor (Name) Director of Welfare to Work/Special Services Integration (Title) CITY OF DENTON (Sig ue) Jack Miller (Name) Mayor (Title) ATTEST JENNIFER 14ALTERS, CITY SECRETARY �l BY LG APP 7ED A TO LEGAL FORM HERBERT L. PROUTY, CITY ATTORNEY BY � ✓�* LOCAL OPERATING PLAN 1997 TYPE OF CONTRACT: Certification contract H. INFORMATION ABOUT CONTRACTOR: Name of Contractor City of Denton Contact Person Derrick Collins Title Human Services Coordinator Address 100 W Oak Street, Suite 208 Denton, Texas 76201 Phone # 817-838-7235 Fax # 817-838-2445 III. OPERATING PROVISIONS: Referral of clients Clients to be funded under tlus program can be self referred or referred by anyone within the community Eligibility The Contractor will determine eligibility using the most current income eligibility code card Specific criteria applicable to this agreement are a Clients must be children who live within the City of Denton, in need of care, and are receiving services at any of the following * Denton City County Day School * Fred Moore Day Nursery, Inc * After School Action Site Program * Denton Independent School District - Teen Parent Program (Children not being paid for by the CCMS or DISD PEP funds) * MLK Kings Kids Summer Day Kamp * Owsley Summer Playground Program b Children must meet all other eligibility requirements for PRWORA funding c An acknowledgement of time-lumted funding will be included in the paperwork that parents sign during the intake process Delivery of Child Care Child Care will be provided at the above sites or at sites previously approved by the City of Denton 4 Parent Fees Parent fees will be assessed in accordance with standard TWC policies In general, a family with one child in care will have a parent fee of 9% of the gross monthly income, while a family with two or more children in care will have a parent fee of 11% of the gross monthly income 5 Attendance Each entity will maintain documentation of each child's attendance in day care This information will be provided to the City of Denton on a monthly basis by the child care providers Standard TWC attendance policies will apply to children served under this agreement 6 Funds Management a Payment for child care provided to these children will be made by the City of Denton b Reimbursement of the Federal share (63 31 %) of the amount spent by the City of Denton for child care will be managed by the TWC contract manager c Prior to billing, all sites will be licensed by either the Child Care Licensing Division of the Department of Protective and Regulatory Services or the Health Department, whichever is applicable d Child care providers will bill the City of Denton each month for child care provided to eligible children using Form 2016 e The City of Denton will pay the providers for all eligible child care f On a regular basis, the City of Denton will review the form 2016's for accuracy, complete and attach a form 4116 and mail it all to the TWC contract manager IV g The TWC contract manager will monitor the billing for accuracy and funds availability and send the documents to State Office for payment h The final billing must be completed by the City of Denton and in the hands of the Contract Manager by no later than September 17, 1997 SIGNATURES: TEXAS WORKFORCE COMMISSION Suzy Peterson Title Contract Manager CITY OF DENTON By Barbara Ross Title Director of Community Development