HomeMy WebLinkAbout1997-199ORDINANCE NO 71 "L"!
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOi TNT
2062 ALL HEMPHILL BUS SALES, INC $173,100 00
SECTION_ 11 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION 11 That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval„ and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SF TIION iV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SF.( TION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this /Z day of _(/ + 1997
J MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE JULY 15, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2062 - 26 PASSENGER PARATRANSIT BUS
RECOMMENDATION• We recommend this bid be awarded to the single respondent, Hemphill Bus Sales,
Inc , in the amount of $86,550 00 per bus for a two bus total of $173,100 00 with delivery in 120-150 days
SUMMARX: This bid is for the purchase of two 26 passenger buses to be leased to SPAN for public
transportation services The buses will seat 24 passengers with two (2) wheelchair spaces These buses are
equipped with automated wheel chair lifts and comply with all Federal Transportation Authority requirements
We do not recommend the purchase of the alternate demo bus The cost savings is not significant to offset
the depreciation of a demo unit
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED, SPAN Inc, Denton Public Transportation
and Fleet Operations
FISCAL. IMPACT: Funds for the purchase of the two buses will come from a combination of Grant
funding
Federal Transportation Authority $122,179
Texas Department of Transporation $ 37,631
CDBG 13
$173,100
Attachments Tabulation Sheet
Respectfully submitted
_"t-
Kat HuB(Ae
Executive Director of Finance
Approved
Ma —me Tom D Shaw,
Title Purchasing Agent
901 AGENDA
3ID #
3ID NAME
)PEN DATE
_#
1
2062
26 Passenger Paratransit Bus
June 26,1997
HEMPHILL
BUS
it Bus $86,550 00
-Heavy Sound Deadening NA
Paratransit Bus (DEMO) $81,550 00
ALT
$81,500 00
ONLY ONE AVAILABLE
NO DID RESPONSES
METRO TRANS
GILLIG
NEOPLAN
4