HomeMy WebLinkAbout1997-200ORDINANCE NO Y�VW
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOiINT
2063 ALL TEXAS WOMAN'S UNIVERSITY EXHIBIT A
OF CONTINUING EDUCATION
SECTION 11 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted, bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
S .CTION V That this ordinance shall become effective immediately upon its passage and
approval
Ix
PASSED AND APPROVED tlus 1� day of , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
JA ILLER, MAYOR
2
BID # 2063 EXHIBIT A
i
BID NAME PC SOFTWARE TRAINING T W U
CONTINUING
OPEN DATE JUNE 17,1997 EDUCATION
#
QUANTITY
DESCRIPTION
VENDOR
1
239
WINDOWS 85 INTRODUCTION
$3500
1 2
239
WINDOWS 95 ADVANCED
$35 001
3
198
INTRODUCTION TO EXCEL 97
$35 001
4
177
INTERMEDIATE EXCEL 97
$35 00
5
122
ADVANCED EXCEL 97
$35 00
6
200
INTRODUCTION TO WORD 97
$35 00
7
196
INTERMEDIATE WORD 97
$35 00
8
152
ADVANCED WORD 97
$35 00
8
236
INTRODUCTION TO ACCESS 97
$35 00
10
161
INTERMEDIATE ACCESS 87
$35 00'
11
112
ADVANCED ACCESS 97
$35 00
1 12
' 187
INTRODUCTION TO POWER POINT 81
$35 00'
131
122
INTERMEDIATE POWER POINT 97
$36 00,
141
96
ADVANCED POWER POINT 87
$35 00'
15
259
GROUPWISE 51
$36 00
16
COST VARIANCE FOR CLASS
OUTSIDE 8 AM TO GPM TIME $15 001
17 1
COST FOR RETAKING CLASS UP TOI
1 YEAR AFTER INITIAL INSTRUCTIO $20 00
lei
COST OF PRE -TESTING AND POST -
TESTING PER STUDENT PER CLASS NC
$94,360 00
3
DATE JULY 15, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2063 - PC SOFTWARE TRAINING
RECOMMENDATION: We recommend this bid be awarded to the lowest responsible acceptable bidder,
Texas Woman's University, Office of Continuing Education at $35 00 per class student in the estimated total
amount of $94,360 00
SUMMARY: Thus bid is for the training of approximately 500 employees in PC software related skills The
500 employees will be involved in approximately 2,696 four (4) hour classes Skill levels from introduction
through advanced are being offered at the employee's option Courses will include instruction in Windows
95, Excel 97, Word 97, Access 97, Power Point 97 and Groupwise 5 1
Texas Woman's University will supply all instructors, work books, class rooms, labs and other associated
items to successfully conduct the classes Each class will be limited to a maximum of 10-12 students
The response of the apparent low budder has been rejected due to conflict with provisions of the City Charter
The Information Services Advisory Board recommends approval
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Information Services Division and
Employees of the City of Denton
FISCAL IMPACT: This training project will be funded as a portion of the Phase I Long Range Information
Technology Development plan Account #468-044-COMP-9647-9103
Attachments Tabulation Sheet
Approved \
Name Tom D Shaw,
Title Purchasing Agent
894 AGENDA
Respectfully submitted
Ka uB e
Executive Director of Finance
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