HomeMy WebLinkAbout1997-210ORDINANCE NO 1N? /�
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NI iMBER Sl2 VENDOR AMOUNT
2067 ALL NORTH PACIFIC LUMBER EXHIBIT A
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION ON V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this day of , 1997
JA MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY� ts'l Q C
SUPPLY ORD
BID # 2067
BID NAME ANNUAL PRICE AGREEMENT
FOR WOOD UTILITY POLES
OPEN DATE JULY 3,1997
#
1
QTY
660 EA
_ DESCRIPTION
35' CLASS 3 (54069000)
2
20 EA
40' CLASS 3 (54069050)
3
80 EA
45' CLASS 3 (54069110)
I-
4
15 EA
50' CLASS 3 (54069150)
5
5 EA
55' CLASS 2 (54069120)
6
10 EA
55' CLASS 2 (54069140)
_
7
2 EA
60' CLASS 2 (54069200)
8
2 EA
65' CLASS 2 (54069250)_
9
2 EA
70' CLASS 2 (54069300)
10
1 EA
75' CLASS 2 (54069350)
11
1 EA
80' CLASS 2 (54069400)
12
1 EA
85' CLASS 2 (54069450)
13
1 1 EA
_
_ 90' CLASS 2 (54069500)
NORTH
PACIFIC
LUMBER
VENDOR EXHIBIT A
$170 00
$220 00
$253 00
$290 00
S388 00
$336 00
$535 00
$740 00
$920 00
$1,054 00
$1,186 00
$1,415 00
$1,744 00 1
3
DATE August 5, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2067 - ANNUAL PRICE AGREEMENT FOR WOOD UTILITY POLES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, North Pacific Lumber,
as listed on Exhibit A Total annual estimated expenditure is $55,000 00
SUMMARY. This bid is for the annual price agreement to supply wood poles for the Electric Distribution
Division of the Denton Municipal Utility The poles will be ordered as needed as warehouse inventory stock
The prices are based upon truck load quantities, however, the sizes may be mixed as required Poles will be
used for replacement and new construction
The bids from Koppers and Techlme were not considered since they failed to bid all items as required
PROGRAMS, DEPARTMENTS OR GROUPS -AFFECTED. Electric Distribution Division and
Warehouse Inventory Operations
FISCAL IMPACT: These poles will be purchased using Warehouse Inventory Working Capital funds and
recharged to budget funds as they are placed in use
Attachments Exhibit A
Tabulation Sheet
Respectfully submitted
Kase
Executive irector of Finance
Approved
Name Tom D Shaw, C P
Title Purchasing Agent
903 AGENDA
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