HomeMy WebLinkAbout1997-213ORDINANCE NO ( - IJ
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTTIO_N I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
2062 ALL HEMPHILL BUS SALES $173,100 00
C ION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SSE .TIION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval; and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
OR
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this b day of , 1997
JAW MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTOR
BY _�Vz
SUPPLY ORD
DATE AUGUST 5, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2062 - 26 PASSENGER PARATRANSIT BUS - SECOND AWARD
RECOMMENDATION, We recommend this second award for two additional buses be awarded to
Hemphill Bus l,Sales in the amount of $173,100 00
SUMMARY: On July 15, 1997 the Council awarded a contract to Hemphill Bus Sales for two 26 passenger
paratransit buses in the amount of $173,100 00 These buses will be leased to SPAN for public transportation
The buses were funded from a combination of Federal Transportation Authority, TXDOT and CDBG funding
A portion of these grants expires August 1, 1997 The two additional buses will be funded from the same
sources with new grant funds available August 1, 1997
Please note the attached ordinance for the purchase of supplies and services is to be substituted for the original
change order ordinance submitted in the council agenda packet for Item 12
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Public Transportation Operations and
CDBG, SPAN and Fleet Operations
FISCAL. IMPACT— FTA Grant Funds
TXDOT Funds
CDBG Funds
Attachments
Tabulation Sheet
Approved
ame I om JJ Shaw,
Title Purchasing Agent
905 AGENDA
$ 78,478 00
$ 89,404 00
$ 5,228.00
$173,100 00
Respectfully sub4q'e��&
itted
i—
ose
Executive Director of Finance
iBID # 2062
BID NAME 26 Passenger Paratransit Bus
HEMPHILL
BUS
!OPEN DATE June 26,1997
I
# I OTY
DESCRIPTION
VENDOR
1 2
Paratransit Bus
$86,550 00
NO RID RESPONSES
METRO TRANS
GILLIG
NEOPLAN