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Home My WebLink About1997-215ORDINANCE NO 9�y,�✓� AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health or safety of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, and, WHEREAS, the City Manager has recommended to the City Council that it is necessary to purchase goods or services due to the following emergency conditions outlined in the memorandum attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS S " "TION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the prope> ty of the city, or to protect the public health of the citizens of the city, or to provide for unforeseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 7$694 THE PROVIDENT GROUP $ 31,848.00 SECTION 11 That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids 1 SFCTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the 5y_ day ofU 1997 JA IL ER, MAYOR ATTEST JE IFER WALTER , CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BYAc�t�aC �� - DATE AUGUST 5,1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of Finance SUBJECT EMERGENCY PURCHASE ORDER #75694 ISSUED TO THE PROVIDENT GROUP IN THE AMOUNT OF $31,848.00 RECOMMENDATION: We recommend this emergency purchase order to The Provident Group in the amount of $31,848 00 be approved SUMMARY: This purchase order was initially issued for $14,600 00 for environmental analysis and indoor air quality testing for the Library and Denton Municipal Complex (DMC) Due to the complexity of the DMC project, further data is needed to adequately document the air quality status This work will require an additional $17,248 00 which will increase the purchase order over the $15,000 amount which requires City Council approval This project qualifies as an emergency that affects public health or public safety and is exempt from the formal bid process per Texas Local Government Code Chapter 252 pgoGg4mq, DEPARTMENTS OR GROUPS AFFECTED Risk Management Employees working at DMC and Citizens conducting business at DMC FISCAL IMPACT: Funds for this project will be taken from 1997 Risk Management Funds Account Number 740-004-0028-8502 Attachments PO # 75694 Scope of work - The Provident Group Respectfully submitted Kat �u se Executive Director of Finance Prepared by Name Denise Harpool Senior Buyer Title Av"ved Name Tom D Shaw, C P M Title Purchasing Agent 908 AGENDA N O N co SENT BY OENTON"CITY"ACCTO, 7-28-97 2 55PM, 18173837789 => 18173837302, #2/3 IMPROVIDENT GROUP F,nvironniontal, Uccapadenalllealtk, & Loss Prevention Consultants July 28, 1997 Mr Tom Shaw, CPM Manager, Purchasing City of Denton 901-B Texas Street Denton, Texas 76201 Re Revision to PO-75694, "Proposal for evaluation, monitoring, and consulting services at the Denton Public Library and Denton Municipal Complex (DMC)' As a result of the professional services conducted at the DMC (the formation of the DMC Building Air Quality Task Force, interviews with atlected employees, and initial review of the physical premise%) it is necessary that PO-75694 be revised to accommodate the needed baseline review Initially, it was understood that existing data were adequate to document current building air quality status and could be used to develop appropriate action plans as required However, review by the Task Force indicate existing data are inconclusive and in some cases questionable The following is a scope of professional services proposed with appropriate listing of fees for completion Phase 1 Conduct a complete on -site baseline study of the entire facility Criteria to be considered are I General budding design and structure 2 General budding condition and characteristics 3 Characterization of building activities 4 Division of building into potential exposure zones 5 HVAC system operating parameters, condition, and performance (all 35-40 air handling systems must be evaluated) 6 Other detailed assessment to aid in development or sampling protowl Phase 11 Sampling of all occupied, or potentially occupied work areas for carbon dioxide, particulates, viable spore count, volatile organic compounds, air flow patterns, temperature, and humidity, and others parameters that are necessary as the process is developed Phase ill Evaluation and interpretation of all data and observations Completion of reports Presentation and review with all appropriate staff and employees as appropriate Presentation of conclusions and recommendations As with the initial proposal, all sample media, analysis, and equipment will be charged to an already existing City PO Projected start date, August 5, 1997 Projected completion date September 1, 1997 Total fees, .................... ............................................... ... ....... .. .. ... ... . . .. ..S17.248.00 5