HomeMy WebLinkAbout1997-258ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
SIO__
VENDOR AMOUNT
2081
1,2,5
GESCO $ 31,260 00
2081
3
PREFERRED SALES $ 12,207 00
2081
4
WESCO $ 19,520 00
SECTION Ii That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SFGTION V That this ordinance shall become effective immediately upon its passage and
approval
Ild
PASSED AND APPROVED this 9 — day of �, 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
" 41 WPM �..
-D
2
DATE SEPTEMBER 2, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant City Manager of Finance
SUBJECT BID # 2081- DISTRIBUTION TRANSFORMERS
RFCOMMNDATION: We recommend this bid be awarded to the lowest evaluated bidder for each item
y +rv5 4
TOTAL
1
3 EA
300 KVA 120/208 Padmount to GESCO at $5,195 EA
$15,585
2
1 EA
500 KVA 120/208 Padmount to GESCO
$ 6,345
3
3 EA
150 KVA 277/480 Padmount to PREFERRED SALES at
$4,069 EA
$12,207
4
4 EA
300 KVA 277/480 Padmount to WESCO at $4,880 EA
$19,520
5
1 EA
1000 KVA 277/480 Padmount to GESCO
$ 9,330
Total bid award $62,987 00
SUMMARY: These transformers are for specific work orders or maintenance of the electric distribution
system Work orders included are Trammell Crow Loop 288 and Spencer, Denton Lodge, DISD Maintenance
Facility, Sundown Ranch Lift Station, DISD Ryan Shop, Golden Triangle Industrial Park and DISD McMath
Middle School
The evaluated price recommendation takes into consideration such factors as load losses, no load losses,
efficiency of the unit and 20 year life operation cost all figured into a formula to determine the lowest overall
cost of the transformer
City of Denton Municipal Utility and the
work order projects
FISCAL IMPACT: These items will be purchased from 1996/97 budget funds for capital improvements
to the distribution system Account#610-103-1031-3680-9222-CO27801A
Attachments Tabulation Sheet
Respectfully submitted
to SL
at se
Assistan ity Manager of Finance
AA roved
Tame Tom D Shaw,
Title Purchasing Agent
915 AGENDA
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