HomeMy WebLinkAbout1997-274ORDINANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or
payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to appropriate money to relieve the
necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public
health or safety of the citizens of the city, or in case of unforeseen damage to public property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is necessary to
purchase goods or services due to the following emergency conditions outlined in the memorandum
attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SOON I That the City Council hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the property of the city, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
77507 BCI MECHANICAL, INC. $ 50,000.00
SECTION II That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance with the provisions of state law exempting such purchases
by the City from the requirements of competitive bids
SECTION III That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the day of 4�e8/92ieK _, 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
JAC ILLER, MAYOR
`a
DATE SEPTEMBER 9, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant City Manager of Finance
SUBJECT EMERGENCY PURCHASE ORDER NUMBER 77507 - BCI MECHANICAL,
INC.
RFCMMENDATION: We recommend this emergency purchase order to BCI Mechanical, Inc,
in the amount of $50,000 00, be approved for payment
SUMMARY. This purchase order is for the emergency replacement of the HVAC system at the City
of Denton Service Center Facilities Management has determined the system to be irreparable and
recommends the 40 ton unit be replaced This will avoid possible environmental contamination due
to leaks formed in the coils
This purchase is exempt from the bid process due to the threat to public safety (Chapter 252 of the
Texas Local Government Code)
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Service Center Employees and
Citizens of Denton
FISCAL IMPACT: Budgeted funds for Water/Wastewater Administration, account number 610-
105-1051-8301-9300
Attachments Purchase Order #77507
Memorandum from Lee Riggs to Howard Martin
Quotation from B C I Mechanical
Respectfully submitted
Kath `DuB •e
Assistant City Manager of Finance
Prepared by
Name Denise Harpool r
Title Senior Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
929 AGENDA
O
z
x
x
a
x
N67 q
0)
O Z
O
G
^�
O
h
O
LO oi
h
r _ a
� v
01 N
G N
O aGp�
N h C
Y
N T(�
� m x
E ^ o
g
a
z
a
m
z°
N
VI
a
w
E
H
3
�
r-I W
It I
l0 H
1�
U W
4
3
a a
x
,I w
a
O 9a a H
3 w U1 14
O it zWN9
" Q W 4 W
E+14 Uxh
iCN WEx
aHU H
N N N (O
wa>
zalz
O H W O O
U 7 m ON H
z
W
Q
M O
U O
m�
z
0
H
z
W
Im
z
0
H
H
z
z
N
H
W
w
a
O
r
0)
H
O
0
O
�fj
r
W
O
i
O
00
O
co
eY
O
O O
O
00
O
00
O
O O
Ln
m In
O
O
a a
a a'
H H
00
H H
W Q
U' z
as
H
�p
o
w
0
E
N
O
>.
O
y
0
U
Lf)
a
>
w
8
x
E
w
0
w a
z
� a a
z a w
w H
� a z
a cwi
0
w w
U
a
�
w >
o
m
4 a w
m
O m
$F
\
O
w z
LnM
z O
4 H
m
C)
a
x z
U W
o a
as 1+ a w
^�
a o
m Im
O
6 z H
U asw
�
(D 0 U
O
N
O H W w
aUzx
z U w H
O
w
^�
>
rn
K
0
0
O
O
0
Ln
O
0
O
MY of DBNTON, TEXAS MUNICIPAL BUILDING • 215 E MCKINNEY • DENTON, TEXAS 76201
(817) 566-8200.OFW METRO 434-2529
MEMORANDUM
TO Howard Martin, Director of Environmental Services/Utility
Administration
FROM Lee Riggs, Facilities Technician
DATE August 27, 1997
SUBJECT A/C unit
During the recent service of the HVAC system at the Service Center
performed by BCI there are signs of refrigerant leaks in the coils
of the 40 ton unit that serves the upstairs area
This is the fourth time that leaks have formed in the coils They
most likely will continue to occur Due to the age of the
equipment and the history of compressor failure with this unit, it
is irreparable and we need to replace the entire unit instead of
the coils only
This should be addressed as soon as possible before the leaks
increase and we come into violations of the Clean Air Act by losing
refrigerant into the atmosphere
Lee Riggs, FacIZibYes Technician
3805 fm
"Dedicated to Ouahm Service '
5
BSI
9/03/97
Attn: Mr. Tom Shaw
BCI MECHANICAL, INC
City of Denton Purchasing Dept.
901-B Texas St.
Denton, Tx. 76201
(817) 349-7100
Re: Service Center HVAC Repairs
Dear Tom,
We have looked at replacement of
variable air volume cooling unit,
of the Service Center.
400 E OAK STREET
DENTON, TEXAS 76201
(817) 5631010
TACL A005013C
M 9673
the existing Trans rooftop
currently serving the 2nd floor
Based on preliminary pricing, I expect the cost of replacement
will run around $50,000.
We are currently obtaining costs and availability of units from
various manufacturers. A Carrier unit is available at the
factory, and we have requested it be held for 24 hrs.
I expect to have completed pricing, availability, and options
information to you tommorrow.
Please call if I can answer any questions. We appreciate your
consideration of our firm. Thank you.
Very truly yours,
anklin W. C Ingham
PLUMBING
HEATING
6
AIR CONDITIONING