HomeMy WebLinkAbout1997-275ORDINANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only available from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supplies, as described in
the "Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
77185 AMERICAN MANAGEMENT SYSTEMS, INC $95,475.00
SECTION 11 That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing Department
SECTION III That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION I_V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the 0 _ day of —*X�x 6&� , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
NO
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SOLE SOURCE
JAC LLER, MAYOR
2
DATE SEPTEMBER 9, 1997
1 ► 'It
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant City Manager of Finance
SUBJECT PURCHASE ORDER # 77185 -- AMERICAN MANAGEMENT SYSTEMS, INC
RF O NDATION: We recommend Purchase Order # 77185 to American Management Systems, Inc
(AMS) be approved in the amount of $95,475 00
SUMMARY: This purchase order is for the sole source acquisition of maintenance support of the AMS
ADVANTAGE Financial Software license This mainframe applied software drives our financial and
accounting system as well as associated subsystems such as Purchasing Inventory Control and Job Cost
Accounting
This support package includes new enhancements, documentation updates, hotline support and active
involvement in Users Group
Payment of the attached invoice will assure maintenance support and assistance in our effort to bring our
Financial Software and subsystems into year 2000 compliance
PROGRAMS DEPARTMENTS OR GROUPS AFFFCTEW Finance Department, Information Services,
Purchasing and Inventory
FISCAL IMPACT Funds for this maintenance agreement are included in the Information Services
Division 1996/97 budget Account # 100-044-0080-8521
Attachments Purchase Order # 77185
AMS Invoice #009P2528
Respectfully submitted
of L
Ka u e
Assista C y Manager of Finance
Approved
ame TomShaw, C M
Title Purchasing Agent
920 AGENDA
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Don Wilson
City of Denton
215 E McKinney
Denton TX 76201
INVOICE
ADVANTAGE Financial Maintenance Fees for August 1 1997 through July 31 1998
Base System $41 925 00
ADVANTAGE Desktop $7 50000
ADVANTAGE/DS $13 500 00
Extended Purchasing $14 250 00
Inventory Control $10 800 00
Job Cost Accounting 5' 500 00
Invoice Total $95 475 00
PLEASE NOTE PAYMENT DUE UPON RECEIPT
Please make remittance payable to
(Do not include correspondence)
July 24, 1997
Project No P2649
Invoice No 009P2528
Page No 1 of 1
Michele Beltran
Financial Administrator
American Management Systems Inc
PO Box 101043
Atlanta GA 30392
Ref Inv #009P2528
5