The URL can be used to link to this page

Home My WebLink About1997-281ORDINANCE NO 9.7-04P AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SE TAN II That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER N2 VENDOR AMOUNT 2091 ALL AMERICAN HOUSEKEEPING, INC $ 75,132 00 SF. TTI_ON-I That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract Is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this A3Q day of �� Q , 1997 JAL ILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY r BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY SUPPLY ORD DATE SEPTEMBER 23,1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Assistant City Manager of Finance SUBJECT BID #2091-- JANITORIAL SERVICES (RECREATION CENTERS) RECOMMENDATION& Council approve award of Bid 2091 -- Janitorial Services (Recreation Centers) to the low bidder, American Housekeeping, Inc, in the amount of $75,132 00 per year for all services excluding carpet cleaning SUMMARY This bid is for annual cleaning of the recreation centers which are Civic, Senior, Denia, North Lakes, Goldfield Tennis and MLK Jr Recreation Centers Carpet cleaning will be done separately from this agreement on an as -needed basis Four vendors responded out of eleven potential vendors who received invitations to bid The cost for this service has been held at a constant level since October, 1995 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Facilities Management, Parks, Citizens and Patrons of Denton Recreation Centers FISCALIMPACT: Budgeted funds are available m `98 FY in account number 100-032-0002- 8502 Attachments Tabulation Sheet Memorandum from Janay Tieken, Facilities Management Respectfully submitted KA5,BuBbse Assistant City Manager of Finance Prepared by Name Nfelame Harden, A P P Title Buyer Z ed R:��ab'r— Name Tom D Shaw, C P M Title Purchasing Agent 935 AGENDA BID N 2091 BID NAME JANITORIAL SERVICES Sant -Tech Palzetta Britton American (RECREATION CENTER) Housekeepmj OPEN DATE 8-26-97 N - TY 04CitlPTit)N 4 VENDOR VENDOR _V_EN_DO$ V)$P5`DOR yearly totals yearly totals yearly totals yearly totals 1 12 MO CIVIC CENTER __ __ $16,568 70 $800 001 _ $1.8,000 00 $200 001 _$21,600 00 $325 00 _ _ $15,096 $1,100 A _ 1/YR CLEANING CARPETS, TRACK 12 MOL & OFFICES _ $18,268 68 $300 00 _ $9,600_00 _ $300 00 $18,000 00 _ $400 00 _ _$17,448 00 $300 00 _ _$12,624_00 _ MOWF$14,400 _ _ _ $14,988 $300 1 $14,808 - 2 SENIOR CENTER A 2/YR CLEANING CARPETS _ 3 A 12 MO 2/YR DENIA RECREATION CENTER CLEANING CARPETS $13,313 00 $850 00 550 _ 12 MO NORTH LAKES RECREATION CENTER $13,313 00 4 $18,00000 $12,624 00A_ $475 f $2,64_6 2/YR CLEANING CARPETS $850 00 $400 00 $18,00000 $18,00000 _$60000 no $12000 12 MO TENNISCENTER $4,12900 $2,820 00 12 MO MLK, JR RECREATION CENTER $19,40400 $60000 yes $12,924 00 $750 00 yes $13,20A� $81Bid yes 3/YR CLEANING CARPETS Bond Enclosedv Non -Responsive ANNUAL TOTALS W/O CARPET 1 CLEANING $84,996381 1 $80,040 00 $75,13 00 0000 00 00 00 6 00 0 001 0 00 0001 2 00 CITY o/ DENTQN, TEXAS MUNICIPAL BUILDING • 215 E McKINNEY • DENTON, TEXAS 76201 (817) 566 8200 • DFW METRO 434 2529 MEMORANDUM Date September 4, 1997 To Melanie Harden, Purchasing From Janay Tieken, Facilities Management Subject Janitorial Services Bid # 2091 We recommend awarding bid # 2091 to American Housekeeping, Inc They are the qualified low bidder I recommend this janitorial service after checking their references Each of theiz references was happy with their service and would renew with them In addition, none of their references had found it necessary to hold payments for non-compliance We plan to accept the entire bid, with the exception of carpet cleaning services The amount of the bid without the carpet cleaning services is $ 75,132 If you have any questions, please call me at 7201 idbay 111aken V memos\9795 mem "Dedicated to Quality Service"