HomeMy WebLinkAbout1997-295ORDINANCE NO �Y—44�6'
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only available from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supplies, as described in
the "Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOi TNT
78176 INTEGRATED COMPUTER SYSTEMS, INC $111,523.11
SECTION II That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing Department
SECTION III That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
1
SECTION TV That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the �� day ofydbA?� , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY Cl .('✓tR.��
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY/47%�OS�� -
SOLESOURCE
DATE OCTOBER 7, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Assistant City Manager of Finance
SUBJECT PURCHASE ORDER # 78176 -- INTEGRATED COMPUTER SYSTEMS, INC.
RECOMMENDATION: We recommend purchase order # 78176 to Integrated Computer Systems Inc be
approved in the amount of $111,523 11
SUMMARY: This single source acquisition is for the purchase of eight Mobile Data Computers and
includes installation in Police patrol sedans These Mobile Data Computers are part of the continuing
implementation of the Management Information System (MIS) purchased for the Police Department and Fire
Department in March of 1996 The prices for the Mobile Data Computers and installation are the same as
approved in 1996 - RFSP # 1738 The Management Information System is intended to upgrade the
communication information and coordination efforts of both Police and Fire
The $6,660 89 trade-in referenced on the quotation is due to a change in technological approach We are
trading in 800 MHZ radio frequency operated equipment purchased in 1996 for newer cellular phone
technology City of Denton Police Department This is intended to improve the coverage range speed and
quality of information transmission
These eight Mobile Data Computers must be compatible with existing Management Information System
software and hardware and are only available from Integrated Computer Systems Sole source purchases for
items protected by patents or copyrights are exempt from the bid process as outlined in Chapter 252 of the
Texas Local Government Code
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED- Police Department and Fire Department
FISCAI, IMPACT: This acquisition is funded 90% from a federal law enforcement grant in the amount
of $100,766 11 and 10% from matching budgget funds in the amount of $10,757 00 from account # 249-070-
LEBG-0002-9107 Total expenditure is $111,523 11
Attachments Purchase Order # 78176
Quote from ICS dated 9-9-97
Respectfully submitted
oS f.
KathY420c0e
Assistant City Manager of Finance
Approved
Name Tom D Shaw,
Title Purchasing Agent
941 AGENDA
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HARDWARE SALES ADDENDUM
Intapated Computer Systems, Inc
1651 N Collins Boulevard, Suite 100
Richardson, Texas 75080
(214) 783-9400 Fax (214)783-9460
•1 i- �
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Date 9/9/97
Page I of I
a • Bcr •, '• MI.
RD WARE SALES ADDENDUM to entered ]rise by and between Ietagi ated Computer Systems Inc, located at 1651 N Collin Blvd, Suite 100, Richardson, Texas 750"
referred in as ICS And The City of Denton, with its principal location at Denton City Hall, 215 E McKinney, Denton, Texas 76201 hereinafter infernal to as LICENSEE or
On 1 / 31 / 96 ICS and CUSTOMER entered into an agreamant entitled 'GENERAL TERMS AND CONDITIONS haratnafter refened to as the Agreement
Pursues to the Agreement, incorporated herein by reference for all purposes, and the taints and conditions of dus Addendum which am contained on the front and reverse sides of this
to, Customer agrees in purchase the following tame Oem ICS
ITEM NUMBER
DESCRIPTION
WARRANTY
PRD / CIS
OTY
UNIT
PRICE
&N.LIUL
PRICE
MDC HARDWARE
M Dambnck 486DX 100 Mite32MB RAM
8/4
8
S 13 773 00
$110 184 00
Pro able Relay
B/4
8
Option Set Ethernet IOBase-T COM 3-4
8/4
8
PC CIA Adapter
BA
8
1 20B Hard Drive
B/4
8
Color LCD 121 Active Matrix cool Capecitift Touch
814
8
Cro Vic AM/FM Dash Mount
8/4
8
LCD Controller
B/4
8
LCD Extension Cable 10 Ft
9/4
8
Connector Box For LCD Extension Cable
Bid
8
S ac Saver Ka board with Glide Mouse
BA
8
K idol roceagor Mount with Sill light and bassimir amplifier
B14
8
Win 95
9/4
8
So aro In mill inn Charges Massaging, TLBTS & DCAD
B/4
8
Mobile package to include
04
8
CD D Modem 214mang at 19200 BaudTIC 22 Interface Cable
RIC 5 Interface cable & Antenna
To be installed by ICS CDPD activation and monthly use fees not included
Optional Remote 144MB Diskette $145, Magnetic Card Reader $540, (requires
software) Citation Printer $1295, (requires software) HUD unit with installation
$3795, HUD software $17,500
Its SALES REP
Thomas P Galbraith
INSTALLED BY
ICS
WARRANTY PRD
A•10 DAYS B-90 DAYS OI YEAR D•OTHER
WARRANTY CIS
I -ON tR, 2-ONSrre SBLBCr 3•RTD aRTP s coo 6eOTNER
Customer has read and agreed to be bound by ICS GENERAL TERMS AND CONDITIONS and
this HARDWARE MAINTENANCE ADDENDUM
ACCEPTED BY ACCEPTED BY
CUSTOMER NAME THE CITY OF DENTON
SIGNATURE SIGNATURE
TITLE TITLE
DATE 3/6/47 DATE
SMTOTAL
S110,18400
INSTALLATION CHO
S8 000 00
LESS TRADE IN CREDIT
(S6,66089)
SUB TOTAL
$111523 II
SALES TAX
TOTAL
Sill 52311
CASH WITH ORDER
BALANCE DUE
Sill 52311
INTEGRATED COMPUTER SYSTEMS, INC
10 44 AM
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