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Home My WebLink About1997-317ORDINANCE NO /'✓�7 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE iEXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SE.TS IO1.1 I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER SI2 VENDOR AMOUNT 2106 ALL THOMAS & BETTS CORP $ 32,916 00 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein 0 SRCTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this T� day of /VQ/nb 1997 JACK JMILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY _ I APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BYc SUPPLY ORD DATE NOVEMBER 4, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Assistant City Manager of Finance SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE (BID # 2106 - WEATHERING STEEL POLES) RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting specification, Thomas & Betts Corp , in the total amount of $32,916 00 BACKGROUND. This bid is for the purchase of steel poles to be used at the intersection of University and Mayhill as backup for Loop 288 and as miscellaneous angle poles (where down guys cannot be used) These poles are treated with corrocote so as they age they look the color of the wood poles Four bid proposals were received in response to twenty-six bid packages mailed to vendors PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED. Electric Distribution, Electric Utilities, Electric Customers of the City of Denton FISCAL IMPACT: Budgeted funds for 1997 for overhead construction, account 610-103-1031- 3640-9218 Attachments Tabulation Sheet Memorandum from Don McLaughlin dated October 9, 1997 Respectfully submitted K0tf� Kathy NuBase U _S Assistant City Manager of Finance Prepared by Name Denise Harpool Title Senior Buyer ApRroved Name Tom D Shaw, C P M Title Purchasing Agent 951 AGENDA BID H 2106 --- -� - -- --- - - -- - BID NAME WEATHERING STEEL POLES TEMPLE SUMMIT THOMAS & VALMON I MFG BETTS OPEN DATE OCTOBER 7,1997 q TY DESCRTPTtON VENDOR ViNDOR VENDOR _ _ VENDOR WEATHERING STEEL POLES 1 4EA _ STEEL POLE 45'CLASSH4,75'EMBEDMENT _ $2,88000 _$1,95500 _ $1,37900 _ $1,66800 2 IEA STEEL POLE 45'CLASSH8,75'EMBEDMENT $2,82700 $1,84500 $1,33900_ $1,59200{ 3 3EA STEEL POLE 45'CLASS H2,75'EMBEDMENT_ $2,34100� $1,73600_ $1,27000 --$1,530001 _4 6 EA STEEL POLE, 45'CLASS 2,7 S'EMBEDMENT $1,868 00 I _ _ _$1,422 00 _ $1,195 00 _ $1,333 00 �5 2EA STEEL POLE, SO'CLASS H4,8 5-EMBEDMENT $3,15_200 _ $2,23_ $1,77500 _$1,66_700 6 3EA STEEL POLE, 50'CLASSH2,85'EMBEDMENT_t _ $2,76800 -- $1,94400 $1,61200 $1,69200 DELIVERY F70-90 DAYS 98 DAYS 6 8 WKS 14 WKS NO BID RESPONSES W M DUSENBERRY PRIESTER 4 8 a ec g c44 si 6i i i4� 3i �Ad k PCL t¢3yy4�x d�� dv eeeaar�,a s a ta`at�`Y� c Please award bid 2106 to the low Bidder Thomas and Betts The bid evaluation sheet is attached Smcer , ; - „ �� Donald L McLaughlin 5 Description Quantity Bid Evaluation Weathering Steel Poles 2106 Temple Summit Thomas & Betts Valmont 45foot H4 4 2880 11520 1955 7820 1379 5516 1668 6672 45foot H3 6 2827 16962 1845 11070 1339 8034 1592 9552 45foot H2 3 2341 7023 1736 5208 1270 3810 1530 4590 45foot 2 6 1868 11208 1422 8532 1195 7170 1333 7998 50foot H4 2 3152 6304 2237 4474 1775 3550 1867 3334 50foot H2 3 2768 8304 1944 5832 1612 4836 1692 5076 $61,321 $42,936 $32,916 $37,222 Galvanized