HomeMy WebLinkAbout1997-318ORDINANCE NO 7�Y
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used) for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION ION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER -NO— VENDOR AMOUNT
2112 ALL POWELL INDUSTRIES, INC $66,825.00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees tol purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified isums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SFC'TION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this day of _/vvv ln, 1997
JACK MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY �X'j
SUPPLY ORD
DATE: NOVEMBER 4, 1997
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES
OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR,
AND PROVIDING FOR AN EFFECTIVE DATE. (BID # 2112 - REPLACEMENT OF
15 KV CIRCUIT BREAKERS)
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Powell Industries, Inc,
in the total amount of $66,825 00
BACKGROUND: This bid is for all labor and materials necessary in the replacement of five 15 KV circuit
breakers which are located in the North Lakes Substation
This is an ongoing CIP program which began in 1995 The five replacement breakers from this bid will
complete the change out program
Four bid proposals were received in response to twenty-seven invitations to bid mailed to prospective vendors
Electric Substation, Electric Utilities,
City of Denton
FISCAI. iMJ!ACT: Budgeted funds for this project come from 1998 account 4610-132-1032-3620-9217-
C 15KV08A
Attachments Tabulation Sheet
Memorandum from Ray Wells dated October 20, 1997
Respectfully submitted
aS�
Rail u o
Executive Di ector of Finance
Prepared by
^'Pe— ,f11
I�"," �n�-�l "� 1
ame enise arpoo
Title Senior Buyer
Approved
Name Tom D Shaw, UP M
Title Purchasing Agent
953 AGENDA
BID # 2112 ��
BID NAME REPLACEMENT OF 15KV (VCB)
ELLIOTT
PDS
PACIFIC
POWE
BREAKERS
ELECTRIC
POWER
BREAKER
IN]
DIST
SYSTEM
OPEN DATE OCTOBER 14,1997
SERV
VENDOR _
-VENDOR
VENDOR
F#
QTV
DESCRIPTION__
�_VEN[
1
5 EA
REPLACE 15 KV (VCB) VACUUM
CIRCUIT BREAKERS
$11,949 EA
_ 111,9_47 EA
$1_3,780 EA
_ $13,36
TOTAL
$79,745 00
$68,900 00
$61
_
$69,735 00
MANUFACTURER
WESCO
8-10 WEEKS
PDS
10-12 WEEKS
CUTTLER
HAMMER
8-10 WEEKS
POW:
_
90-120
DELIVERY A R O
NO BID RESPONSES
PRIESTER SUPPLY
PREFERRED SALES
LLS
1OR I
SEA
i,825 00
ELL
DAYS
CITY OF DENTON TEXAS
TO Tom Shaw, Purchasing Agent
Thru Ray D Wells, Superintendent
/11JC Substations/Metering/Communications
From:AJL .J Daniel Scott, Foreman Substations
DATE October 20, 1997
SUBJECT: Replacement 15 Kv Circuit Breakers Bid # 2112
After evaluating the bid, we recommend award to Powell
Industries, Inc. for five 15 Kv VCB Circuit Breakers The reason
for recommendation of bid to Powell Industries, Inc is low bid
meeting specification. Powell Industries, Inc will deliver
F O.B Denton, Texas in 90-120 days A.R 0.
I recommend that we award the bid to Powell Industries, Inc at a
price of $66,825.00.
Respondents were as follows
Elliott Electric $79,745 00
Power Distribution Systems $69,735 00
Pacific Breaker Systems $68,900 00
Powell Industries, Inc $66,825 00
Priester Supply No Bid
Preferred Sales No Bid
"Dedicated to QuaGry Service"
5
15 Kv Circuit Breaker Evaluation Sheet
BID M 2112 Page 2
BID NAME: Replacement 18 kV (VCB) Circuit Breakers
BID OPEN: October 2011097
Evaluation by: Daniel Scott - Foreman Substations
Cost Evaluation Summary Table
Distribution
Breaker
Powell
Elliott
services,
Systems,
Industries,
Prlester
Preferred
Electric
Inc.
Inc.
Inc.
8u I
Sales
Bid Price
$79 7A8.00
$69,735.00
188,eW 00
$85,828 00
No Bid
No Bid
Manufacture
IWq4001ABB
lPDs
er
Hemmer
Powell
No Bid No Bid
IDelive A. R. O.
is / 10 Weeks
10 / 12 Weeks
8110 Weeks
90 l 120 Days
114.16 Weeks No Bid