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Home My WebLink About1997-319ORDINANCE NO 'K 3lf! AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS 4F_ ,cTToN II That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER XO— VEND -OR AMOUNT 2113 ALL GEC ALSTHOM $ 65,600 00 SECTION_ IT That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SFC TION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted E SmCTiON IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this � day of _ & e oer' 1997 JACK MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY DATE NOVEMBER 4,1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Assistant City Manager of Finance SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE (BID #2113 - REPLACEMENT OF 69KV BREAKERS) RECOMMENDED: We recommend this bid be awarded to the low bidder, GEC Alsthom, in the total amount of $65,600 00 BACKGROUND. This bid is for the purchase of two replacement 69KV, outdoor type, SF6 Circuit Breakers The two breakers to be replaced are at the North Lakes Substation They were installed in 1974 These breakers are type ITE OCB (Oil Circuit Breaker), 69 KV (69,000 volt), 1,200 amp The breakers are old and the maintenance cost averages about $1,000 per year Parts for these breakers are hard to find The existing OCB's are borderline in their fault current clearing capability By going through with the replacement, it increases the reliability and integrity of the 69KV loop This change out is part of an ongoing CIP project which started in 1992 to run through 2002 to replace two breakers per year We have installed 12 of the 21 breakers in this project Four bid proposals were received in response to thirty two bid packages mailed to vendors PROGRAMS, DEPARTMENTS OR GROG AFFECTED City Electric Production Department and Citizens of the City of Denton FTSC'AL IMPACT. Electric Substation budgeted funds for 1998, account # 610-132-1032-3530-9217 Attachments Tabulation Sheet Memorandum dated October 16, 1997 from Ray D Wells Prepared by J Name Denise Harpool Title Senior Buyer Aburoved . e\ Name Tom D Shaw, C P M Title Purchasing Agent 949 AGENDA Respectfully sub fitted OSE. Kath Assistant City Manager of Finance 3 ID k 2113 - - ID NAME REPLACEMENT OF 69KV GEC WESCO MITSUBISHI SEIM BREAKERS ALSTHOM ELECTRIC OPEN DATE OCTOBER 14,1997 f! TY ZSCWpTL r! - - VENDOR _VENDOR $36,434 EA VENDOR $32,700 EA VEN $31,5 1 _ 2 EA REPLACE 69 KV CIRCUIT BREAKER $32,800 EA SF6, OUTDOOR TYPE $65,600 00 GEC - _ S72,868 00 - - _ _ $65,400 00 , $6 _ _ MANUFACTURER ALSTHOM 16-20W ABB 21 WKS MITSUBISHI 30 WKS_ SEIM 14-16 DELIVERY A R O NO RID RESPONSES TEMPLE - PRIESTER SUPPLY - - - - - ENS DOR 90 EA 3,18000 ENS WKS CITY OF DENTON TEXAS MEMORANDUM TO Tom Shaw, Purchasing Agent Thru: Ray D. Wells, Superintendent Substations/Metering/Communications From& Daniel Scott, Foreman Substations DATE. October 20, 1997 SUBJECT: Replacement 69 Kv Circuit Breakers Bid N 2113 After evaluating the bid, we recommend award to GEC Alsthom for two 69 Kv SF6 Circuit Breakers The reason for recommendation of bid to GEC Alsthom is low bid meeting specification. GEC Alsthom will deliver F O.B. Denton, Texas in 16-20 Weeks A R.O I recommend that we award the bid to GEC Alsthom at a price of $65,600.00. Respondents were as follows. Priester Supply GEC Alsthom Wesco Mitsubishi Electric Siemens No Bid $65,600 00 $72,868.00 $65,400 00 $62,180 00 "Dedicated to Quality Semce" 5 69 Kv Circuit Breaker Evaluation Sheet BID #: 2113 BID NAME: Replacement 09 kV Circuit Breakers BID OPEN: October 20,1997 Evaluation by: Daniel Scott - Foreman Substations Cost Evaluation Summary Table Page 2 s r u I Supply Aisthom West* u s Electric Selmens Temple Id Price No Bid :88 800.00 $72.t8B.00 :88 A00 00 $63,180 00 No Bid Manufacture No Bid GEC Alsdx"n ASS Electric Selmens No Bid I ve O. No Bid 18.20 Weeks 21 Weeks 80 Wee" 44-16 Weeks No Bid F O.B. Denton, Texas No Bid Compliant Compliant Compliant Compliant No Old Nominal o ge, Kv, RMS No Bid Cam nt Compliant Compliant Compliant No Bid Rated Maximum Volta , Kv, RMS No Bkr lCompliant Compliant_ Compliant Compliant No Old geRange Factor, K No Bid lCompliant Compliant Compliant Compliant No Old Rated continuous Current, Amperes, RMS, BO Hi No Bid 1compliant Compliant Compliant Com nt No Bid o Uircult Current, IKA, RMS, S me Cal No SM Compliant Comp_"nt Compliant Compliant— No Old n trap ng Time, cycles No Old Compliant Compliant lComplient Compliant No Bid o se Level, Tripping or Closing, db@80 Feet No Old lCompliant NON Compliant Compliant lComplient No Bid Temperature, without heaters No Old lCompilant Complisnt Compliant Compliant No Bid 11usiting Minimum or 70 Inch creep No Bid lCompnent Compliant NON Compliant Compliant No Bid Current Transformers No Bid Compliant Compliant Compliant Compliant No Bid Interrupter Tanks No Bk1 Compliant NON Compliant NUM Compliant NON Compliant No Bid Frame a ainting No Bid Compliant Compliant Compliant Compliant No Old Control Cabinet No ON Compliant Com nt NUM Compliant NON Compliant No Bid 'Controls an Termin i Blocks No Bid Cam lent Compliant Compliant Com liant No Bid Stored nergy Mechan Sm No Old Com Ilan Compliant Compliant Compliant No Bid ordro o Os No Bic! Com t Compliant Compliant Compliant No Bid Test 1re 1 men No Old [Compliant Compliant Compliant Compliant No Bid Drawings No Old CompliantCompliant NON Compliant Compliant No Bid c a oo a No Bid Compliant Com nt Compliant Cam ant No Old pre fts No ON Compliant Compliant Compliant Compliant No Bid 'Maintenance Schedule No Bid Compliant Com nt Compliant Compliant No Bid 0 69 Kv Circuit Breaker Evaluated Exceptions Siemens Page 3 Instructions to Bidders Item 4: Ali Material are to be Quoted FOB Denton, Texas4 delivery to the floor of warehouse, or as other wise indicated. - vp r armu, 4.3 Interrupter Tanks: Interrupter tanks of steel or aluminum construction are acceptable. Interrupter tanks shall be one piece to minimize the number of SF6 seals to atmosphere. ar m wigmkktn t.. k k made im of akce which are baked to together to make one tanL Mitsubishi Electric Rating — Temperature, without heaters ..... 40c. MitsabishF Ekotrk Mkknnm -35c 4.1 Bushings — Bushing shall be extra -high strength porcelain with a minimum of 90-inch creep. Mltsnbkhi Maork - $2 inch creea. 4.2 Current Transformers - The circuit breaker shall be equipped with two (2) two bushing. The installed current transformers shall be as follows: 1200/5 mutt -ratio units of relaying accuracy class C800. Aftsokki Electrk - Offers C400 Current Trans rmera Wesco Rating — Noise Level, Tripping or Closing, 85 db at 30 feet. ABB - Maxlmam bm-id s sound feral of MI db at 50 feet 4.3 Interrupter Tanks: Interrupter tanks of steel or aluminum construction are acceptable. Interrupter tanks shall be one piece to minimize the number of SF6 seals to atmosphere. Manufactures supplying cast aluminum tanks shall not allow the tank manufacturer to impregnate tanks as a salvage operation for porous tanks. 6. Drawings Within 6 weeks of award of order, the manufacturer shall submit to Purchaser drawings for approval. ARB -Drawlnas ax sabedtted In aonroxha&A 8 "wksA m