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HomeMy WebLinkAbout1997-330ORDINANCENO 97'330 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMB R NO— VENDOR AMOUNT 2114 ALL VILLAGE FORD $300,135.00 SECTION That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted 11 SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION ION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this /P & day of ICY l gr _ _ , 1997 JAC il, �R,MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY W APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY � SUPPLY ORD DATE NOVEMBER 18, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Assistant City Manager of Finance SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE (BID # 2114 - POLICE SEDANS) RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Village Ford, for 15 Police Sedans at $20,009 00 each in the total amount of $300,135 00 BACKGROUND: This bid is for the purchase of 15 police patrol sedans with selected options (see tab sheet) The acquisition of these fleet motor pool replacements was approved in the budget process The new vehicles will replace 15 units that are 3 years old and no longer suitable for patrol use The retired units will be reassigned to lighter duty uses or sold at public auction The City of Lewisville and Denton County intend to purchase patrol sedans from this bid through an Interlocal Cooperative Purchasing Agreement Six qualified bids were received as a result of solicitations mailed to thirty-four suppliers PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Police Patrol Division and Motor Pool Operations FI4 AL IMPACT_ Funds to purchase the vehicles are available from account number 720-025-0584-9104 Motor Pool Replacements Attachment Tabulation Sheet Respectfully submitted oS � at Bo e Assistant City Manager of Finance Approved z Name I om w, Title Purchasing Agent 955 AGENDA v O U h a i K pI H po Epp�pp Epp eM r NH Am OD H O � H H Go O� H H I H d H Q go u z °� w ca -- - w d a — � H gyp©` N O d p WH �+ � — O N M H pp N :9 N rti H' O to OH T'7 H i O .ti $