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Home My WebLink About1997-331ORDINANCE NO ! -J51 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMB NO VENDOR AMOUNT 2115 1,13B CLASSIC CHEVROLET $ 47,807.00 2115 2,7, 13C LONGHORN DODGE $ 72,968 00 2115 3,4 VILLAGE FORD $ 78,582.00 2115 5 MCNATT DODGE $ 16,941.00 2115 6 MAXWELL DODGE $ 18,448.00 2115 8,9 SAMUALS DODGE $115,076 00 2115 10,11 HUDIBERG CHEVROLET $ 68,653 00 2115 12 BILL UTTER FORD $ 24,554.55 2115 13A PHILPOTT FORD $ 28,282.00 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written SFCTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this /0 day of _,4�Vef er , 1997 ATTEST JENNIFER WALTERS, CITY SECRETARY BY loh WA. APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BYf��c SUPPLY ORD JAC LLER, MAYOR 2 DATE NOVEMBER 18, 1997 TO Mayor and Members of the City Council FROM Kathy DuBose, Assistant City Manager of Finance SUBJECT AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE (BID # 2115 - FLEET VEHICLES) RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting specifications as listed below >f< 1 1 �/z TN MINI VAN CLASSIC CHEV $18,477 EA $18,477 00 2 2 %2 TN PICKUP LONGHORN DODGE $13,449 EA $26,898 00 3 2 /s TN PICKUP LWB VILLAGE FORD $14,397 EA $28,794 00 4 3 �/2 TN PICKUP EXT CAB VILLAGE FORD $16,596 EA $49,788 00 5 1 3/4 TN PICKUP LWB MCNATT DODGE $16,941 EA $16,941 00 6 1 3/4 TN PICKUP SWB MAXWELL DODGE $18,448 EA $18,448 00 7 1 1 TN CAB/CHASSIS (GAS) LONGHORN DODGE $16,556 EA $16,556 00 8 3 1 TN CAB/CHASSIS (DIESEL) SAMUALS DODGE $28,242 EA $84,726 00 9 1 1 TN CAB/CHASSIS DIESEL 4X4 SAMUALS DODGE $30,350 EA $30,350 00 10 1 1 TN CAB/CHASSIS HD 60" HUDIBERG CHEV $22,831 EA $22,831 00 11 2 1 TN CAB/CHASSIS HD 84" HUDIBERG CHEV $22,911 EA $45,822 00 12 1 �/2 TN UTILITY VEHICLE BILL UTTER $24,554 55 $24 554 55 13A 2 4 DOOR MEDIUM SEDANS PHILPOTT FORD $14,141 00 $28,282 00 13B 2 4 DOOR MEDIUM SEDANS CLASSIC CHEV $14,665 00 $29,330 00 13C 2 4 DOOR MEDIUM SEDANS LONGHORN DODGE 1 $14,757 00 $29,514 00 25 UNITS TOTAL AWARD 1 $471,311 55 The lower price offered by Bill Utter Ford and Village Ford on item one were for a full size van and failed to meet the mini van requirement The lower prices offered by Longhorn Dodge, Hudiberg Chevrolet, McCombs Fleet and Classic Chevrolet for items 8 and 9 failed to meet specifications They offered gasoline instead of diesel or 3/4 ton units in place of the one ton unit required The award of items 13A, 13B and 13C are intended to acquire a mixed fleet for use by the Police Department Criminal Investigation Division This award allows us to purchase two Dodge vehicles, two Ford vehicles and two Chevrolet vehicles CITY COUNCIL REPORT NOVEMBER 18,1997 PAGE 2 OF 2 BACKGROUND: This bid is for the replacement of motor pool vehicles and/or fleet additions approved during the budget process The retired units will be assigned lighter duty positions or sold at public auction PROGRAMS_, DEPARTMENTS OR GROUPS AFFECTED: Motor Pool Operations and various division receiving new vehicles FISCAL IMPACT: These vehicles will be funded from a combination of Motor Pool Replacement funds and/or 1997-98 budget funds for capital acquisitions Attachment Tabulation Sheet Respectfully submitted � ds� Ka e Assistant City Manager of Finance Approved Name Tom D Shaw, C P M Title Purchasing Agent 956 AGENDA z LM 8 8 S T z z z y i fA 4f �A V9 Vf 69 V9 d pa V p c U P. 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