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Home My WebLink About1996-012ORDINANCE NO %-61 c�- AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION-1 That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM 1842 ALL NEW WASTE CONCEPT $ 15,300 00 1845 ALL BUCKMAN LABS EXHIBIT A 1847 1 WESCO $ 2,690 00 1847 2 POWER SUPPLY $ 21,720 00 1847 3,5 PREFERRED $ 15,860 00 1847 4 PRIESTER $ 30,210 00 SECTION 11 That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SEC,TMN IY That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this/ t day o 996 A BOB CASTLEBERRY, MA ATTEST JENNIFE,R WALTERS, CITY SECRETARY BY -"S/�sQ�k—h A OVED AS TO LEGAL FORM HERBERT 1PROUTY, CITY ATTORNEY BY� SUPPLY ORD DATE JANUARY 16, 1996 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT BID # 1842 - WIND FENCE FOR LITTER CONTROL RECOMMENDATION We recommend this bid be awarded to the only bidder, New Waste Concept, in the total amount of $15,300 00 SUMMARY This bid is for 1,000 feet of 10 foot high webbed fencing for use at the landfill in controlling wind blown paper The only bidder has a patent pending for this product, therefore, did not qualify as a sole source Bids were mailed to four vendors with only one responding BACKGROUND Tabulation Sheet, Memorandum from David Dugger dated December 22, 1995 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Landfill Department, Solid Waste Division, Citizens of Denton FISCAL IMPACT Budgeted Funds for Landfill Operations for 1996, Account #630-024-0803-8502 Rick Svehla Acting City Manager Prepared by 44 Name Denise Harpool Title Senior Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 682 AGENDA tr r Lu �jNU � 0 L 0 z3V 6cc ai w o z z m z o c � Z U `O g� a ww Q% r w b U. o V c c 0 ?� U. 0 w Q 0 0 T Q O z z 0 O d Go 00 T � CITY OF DENTON MUNICIPAL UTILITIES • 901-A TEXAS STREET 0 DENTON TEXAS 76201 MEMORANDUM TO Tom Shaw, Purchasing Agent FROM David Dugger, Landfill Supervisor DATE December 22, 1995 SUBJECT Bid #1842 - Wind Fences for Litter Control I would like to accept the bid received on December 7, 1995, from New Waste Concepts in the amount of $15,300 00 for 1,000 feet of fence This will help us meet the state regulations for controlling wind blown paper at the landfill, enhance our operation and improve our efficiency Thank you for your help in this matter and if your should have any further questions, please contact me at extension 7512 Bids Attached Landfill\D129520P "Dedicated to Ouality Service DATE JANUARY 16, 1996 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT BID # 1845 - WATER TREATMENT CONSULTING AND CHEMICAL SUPPLY RECOMMENDATION We recommend this bid be awarded to the low bidder, Buckman Labs, at the unit prices as follows $83 61 per day per towers 1-4 $49 70 per day tower 5 $ 3 339 per day per boiler The estimated annual expenditure is $50,000 00 SUMMARY This bid is for the purchase of chemicals necessary in water treatment for the cooling towers and steam boilers used at the Electric Production Plant in generating electricity A water treatment program establishes the proper chemical requirements, dosage and monitoring practices to ensure proper equipment operation This bid will be an annual contract for supplies and consulting on the treatment of water Five bid proposals were received in response to thirteen bid packages mailed to prospective vendors BACKGROUND Tabulation Sheet, Memorandum from Jim Thune dated January 5, 1996 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Electric Production, Electric Utilities, Electric Customers of the City of Denton FISCAL IMPACT Budgeted funds for Electric Production Operation for 1996, Account # 610-101- 1011-5020-8105 pe illy submitted Acting City Manager Prepared by Name Denise Harpool Title Senior Buyer Approved Name Tomb Shaw, C P M Title Purchasing Agent 680 AGENDA BID # BID NAME OPEN DATE 9845 WATER TREATMENT CONSULTING & CHEMICAL SUPPLY DECEMBER 19, 1996 AlPTION 'ER TOWER 1-4 Y TOWER 5 PER BOILER BUCKMAN LAB $83 61 $49 70 $3 339 EXHIBIT A # 0 LU a Q z o H O W a m m o City of Denton Utilities 1701 A Spencer Road • Denton Texas 76205 • (817) 383 - 7551 • Fax (817) 383 7555 January 5, 1996 Tom Shaw Purchasing Agent City of Denton Subject Bid 1845, Water Treatment Consulting and Chemical Supply Dear Tom Please prepare a consent agenda item to execute a contract with Buckman Laboratories for chemical supply and water consulting services per bid specifications 1845 Support documentation is provided as follows RECOMMENDATION The electric utility recommends executing a contract with Buckman Laboratories for chemical supply and consulting services for Spencer Station boiler, cooling and closed loop water systems per bid specifications # 1845 Chemical supply to be priced according to bid response and confirmation letter dated December 29, 1995 from Kermit Forshage SUMMARY The water consulting and chemical supply contract with Betz expired October 1, 1995 Specifications were prepared and bid proposals were received from several qualified consultants Bids were evaluated using figures for daily cost associated with treatment of up to 700,000 gallons of make up Buckman furnished low bid The Electric Utility recommends executing contractual agreements with Buckman under the terms of the bid specification BACKGROUND The Spencer Station utilizes high pressure steam boilers, turbines, condensers, cooling water and closed loop systems in the production of electricity Those systems are highly sensitive to water quality and require discrete monitoring and balancing of chemical makeup Proprietary chemicals are utilized to adjust system chemical makeup to insure proper equipment operation per established guidelines and practices A water treatment program establishes the proper chemical requirements, dosage and monitoring practices The Betz water consulting company provided contractual supply of chemicals and service to the plant for the last four years The contract with Betz expired in October 1995 An acceptable water treatment program has been established from years of experience at the Spencer,Station That program was documented for use in bid specifications Six water treatment companies participated in the bid process In order to evaluate proposals, consultants were asked to provide daily costs associated with treatment of specified quantities of boiler or cooling water makeup These costs could then be easily compared A tabulation of those comparative costs is Tom Shaw Page 2 January 5, 1996 provided as follows Buckman Chemtreat Betz Nalco Mitco Drew $/D, tower $83 61 $137 20 $310 68 $217 00 $224 91 no bid $/D,boiler $ 3 339 $ 1540 $ 3036 $175 00 $139 46 no bid total/D $86 95 $152 60 $341 04 $392 00 $364 37 no bid $/D tower costs evaluated on Unit Four tower with no slug biocide application Buckman offered the lowest indicated cost and guarantees performance to the bid specifications Based on cost comparison and performance guarantees, the utility recommends contracting with Buckman FISCAL IMPACT Buckman's proposal will result in chemical costs of one fourth the cost from our former supplier Applied to the most recent annual cost, savings will total over $50,000 00 per year Please advise me if additional material or information would be helpful in preparation of this matter for Council approval Thank you, 7imhu!e Manager, Electric Production Division cc Bob Nelson DATE January 16, 1996 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT BID # 1847 - DISTRIBUTION TRANSFORMERS RECOMMENDATION We recommend this bid be awarded to the low evaluated bidder for each item as listed below ITEM DESCRIPTION VENDOR TOTAL 1 25 KVA O H 2 50 KVA O H 3 75 KVA O H 4 50 KVA U G 5 167KVA UG For a total bid award of $70,480 00 WESCO $ 2,69000 POWER SUPPLY $21,720 00 PREFERRED $ 5,75500 PRIESTER $30,210 00 PREFERRED $10,105 00 SUMMARY This bid is for the purchase of conventional overhead and padmounted underground distribution transformers These transformers will be used throughout the City of Denton electrical system for operations, maintenance and for new residential construction Eight bid proposals were received in response to twenty-two bid packages mailed to vendors BACKGROUND Tabulation Sheet, Memorandum /Load Loss Evaluation from Don McLaughlin dated January 8, 1996 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Electric Distribution, Electric Utilities, Electric Customers of the City of Denton FISCAL IMPACT Budgeted funds for Electric Distribution transformers for 1996 , Account # 610-103- 1031-3680-9222 ..i Prepared Name Denise Harpool Title Senior Buyer A �` n(� Name Tom D�Shaw, C P M Title Purchasing Agent 681 AGENDA U Y LULU ya wLL -ia w wiy IL Wyk J o ? Z G. y wr wIL? 0' y a w gz w- w 2 JU S W Z F- O N w y U ZUV w J w zw a - mow iy w 'Iola, Z 'L� w w 8 F 8 8 $ N N H H $ $ $ $ $ GGN H H H z z z z e H H N H $ a T L N Q $ $ N N H m H y W z .5 8 g 8 8 d d d ^ yf H b) N C7 $ $ $ $ $ $ $ H N r w d Ala m z MEMO To Denise Harpool, Senior Buyer From Donald L McLaughlin Subject, Evaluation of Quotation on Bid # 1847 Date January 8, 1996 The 25 KVA, 50 KVA, and 75 KVA OH transformers are for operations and Maintenance The 50 KVA pad mounted transformers are for the following Forrestridge Section II, phase II of a subdivision on Wendell Drive and Stephen Drive, other new residential construction and, for operations and maintenance The 167 KVA pad mounted transformers are for Walden Pond Apartments The utility staff recommends awarding the bid to the low bidders The low bidders were WESCO for the 25 KVA overheads, Power Supply for the 50 KVA overheads, Preferred Sales for the 75 KVA overheads, Priester Supply for the 50 KVA pad mounted transformers and Preferred Sales for the 167 KVA pad mounted transformers The City will not purchase items' six and seven because electric engineering did not properly specify the bushing arrangement in the specifications that were send out Since ely, Donald L McLaughlin cc Joe Cherri Daniel Brown Festus Okolie Attachments I Exhibit I, Loss / Cost Evaluation II Exhibit II, Total Cost EXHIBIT I FOR BID 1847 PAGE 1 Item 1 Loss / Cost Evaluation of Five 25 KVA 120/240 Conventional Overhead Single Phase Transformer MADE NIL LL TL BID CAL DELIVERY BIDDER BY LOSSES LOSSES LOSSES COST $556 COST DAYS Power Supply Kuhlman 66 255 321 _ $3,492 70 Central 68 310 _ 378 _ $625 $3 971 112 Preferred Pne_ster Cooper 51 261 312 $571 _ $3,442 _ 70 _ Nix Ermco 62 257 319 $602 $3 622 80 SESCO SESCO 85 350 435 $566 $4 079 120 Techline Howard 79 2445 324 $510 $3 403 140 Temple GE 61 261 $558 $3,481e 11h2 y322 Gory°$ 4 3'4? > Ti LOW BID $3 389 Item 2 Loss/Cost Evaluation of thirty 50 KVA 120/240 Conventional Overhead Single Phase Transformer MADE NL LL TL Bt1DDELIVERY BIDDER BY LOSSES LOSSES LOSSES COCOST DAYS 1<eferred Central 131 396 527 0 _ 112 riester Cooper 99 442 541 3 70 Nix Ermco 119 388 507 8 80 SESCO SESCO 160 550 710 13 120 Techline Howard 129 30 559 $732 $40 140 Temple GE 111 96 ;449r 507 $831 $5,382 112 WESCO ABB 116 565 $752 _ $5379 70 LOW BID $5 197 Item 3 Loss / Cost Evaluation of Five 75 KVA 1201240 Conventional Overhead Single Phase Transformer MADE NIL LL TL BID CAL DELIVERY BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS lo�w�rer�SiuDply Kuhlman 146 596 742 $1 $7,66p4 W!8# pf y91 . # S £3 i $ o G �.33 $ `Bo' 6 y173 ¢¢ R A AS-to� A-00 A70� =L IZ1,11 k 576 722 $1 313 $8,054 70 Priester Cooper 146 Nix Ermco 141 636 777 $1,267 _ $8 107 _ 80 SESCO 220 800 1020 $1218 $9,283 120 SESCO Techline Howard 183 556 739 $1 130 $7 660 98 Temple GE 112 726 838 $1169 $7,911 ji� WESCO ABB 139 673 _812 $1 082 _ $7,619 LOW BID $7 311 08-Jan 96 08 11 AM H\HOME\E ENG3\TRANX\B1847\B1802WK3 EXHIBIT I FOR BID 1847 PAGE 2 Item 4 Loss / Cost Evaluation of Thirty 50 KVA 1201240 Pad Mounted Single Phase Transformer MADE NIL LL TL BID CAL DELIVERY BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS_ Preferred Central 103 420 523 $1,066 $6 211 (5�6 _ _ 80 445 561 $1,174 _ $6789 Nix Ermco 116 SESCO SESCO 220 800 102_0 476 $16 155 _ 120_ Howard 128 498 _ 556 __$1 $1 035 70 Te_chline $6 348 Temple GE 98 502 600 $1 180 _ $6 896 112 WESCO ABB 93 435 528 $1,079 _ $6234 _ 84 LOW BID $6,162 Item 5 Loss / Cost Evaluation of five 167 KVA 120/240 Pad Mounted Single Phase Transformer MADE NIL LL TL BID DELIVERY BIDDER BY LOSSES LOSSES LOSSES COST kTo DAYS >rr1r1 � 4�'I ; T � WOK E� § �# � § ,� �,�, s� „ � °s Ci Pnester , Cooper 266 1266 1532 $2166 $14 812 84 Nix Ermco 241 1586 1827 $2,471 $16 967 80 120 SESCO SESCO 400 1500 _ 1900 $2,769 $18 941 Techline _ _ Howard 297 1168 1465 $2,056 $14,290 70 WESCO ABB 225 1389 1615 $2,275 $15 359 _ 84 LOW BID $13 438 08-Jan 96 08 11 AM H \HOME\E ENG3\TRANX\B1847\B1802 WK3 EXHIBIT II FOR BID 1847 ITEM DESCRIPTION QUA ITEM 1 25 KVA 120/240 OH ITEM 2 50 KVA 120/240 OH ITEM 3 75 KVA 120/240 OH ITEM 4 50 KVA 120/240 UG ITEM 5 167 KVA 120/240 UG H \HOME\E ENG3\TRANX\B1847\S1802 WKE