HomeMy WebLinkAbout1996-013ORDINANCE NO 9&-01J
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or
payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to appropriate money to relieve the
necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public
health or safety of the citizens of the city, or in case of unforeseen damage to public property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is necessary to
purchase goods or services due to the following emergency conditions outlined in the memorandum
attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION_I That the City Council hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the property of the city, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
61267 CALVERT PAVING $17,482 00
SECTION II That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance with the provisions of state law exempting such purchases
by the City from the requirements of competitive bids
SECTION III That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this thej�day ofUUg 1996
BOB CASTLEBERRY, MA
ATTEST
JENNIFER WALTERS, CITY SECRETARY
B
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BYZ—J-� C X c
DATE JANUARY 16, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #61267 - CALVERT PAVING $17,482 00
RECOMMENDATION We recommend purchase order #61267 be approved to Calvert Paving in the
amount of $17,482 00
SUMMARY Purchase Order #61267 is for emergency repairs to an eight (8) inch sewer line on
Woodrow Lane at the Pecan Creek Crossing The line was discovered to be leaking raw sewage into
Pecan Creek on October 13, 1995 Immediate temporary bypass pumping was started while a more
permanent fix was developed Time restriction prohibited the formal bidding process Quotations were
solicited from three local contractors and Calvert Paving was the lowest bidder Work was completed
December 8, 1995 Original quotes were under $15,000 00, however, the requirement for additional
asphalt cutting and patching, as well as concrete rip rap removal and replacement, drove the final price
to $17,482 00
Emergency purchase of this nature are exempt from the bid process as outlined in the Texas Local
Government Code Chapter 252
BACKGROUND Purchase Order #61267
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Water and Sewer Field Services, Calvert
Paving and the Citizens of Denton
FISCAL IMPACT Funds for this project will come from 1995-96 budget funds for sewer system
construction
Res submitted
c Svehla &&
Acting City Manager
APPROVED
Name Tom D Shaw, C P M
Title Purchasing Agent
684 AGENDA
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