HomeMy WebLinkAbout1996-020ORDINANCE NO I �O
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1819
1,6
ALLEN SAMUELS DODGE
$ 85,225 00
1819
5
ALLEN SAMUELS AUTOPLEX
$127,932 00
1819
7
PRESTIGE FORD
$ 15,199 00
1819
8
HUDIBERG CHEV
$ 25,086 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees toi purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION_III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION_V That this ordinance shall become effective immediately upon its passage and
approval
Iwo
PASSED AND APPROVED this day o - 1996
BOB CASTLEBERRY,
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUP LP
DATE JANUARY 23, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID # 1819 -FLEET VEHICLES
RECOMMENDATION We recommend this bid be awarded to the lowest bidder meeting specification
for each type vehicle as listed below
DESCRIPTION
OTY
VENDOR
PRICE
EXTENDED
I '/z Ton P/U SWB
5
Allen Samuels Dodge
$12,998 EA
$ 64,990 00
5 1 Ton Cab/Chassis
6
Allen Samuels Autoplex $21,322 EA
$ 127,932 00
6 1 Ton Van 15 Pass
2
Allen Samuels Dodge
$20,235 EA
$ 40,470 00
7 3/4 Ton Cab/Chassis
I
Prestige Ford
$15.199 EA
$ 15,199 00
8 1 Ton 4 Door Crew Cab
I
Hudiberg Chev
$25,086 EA
$ 25,08600
TOTAL AWARD $ 516,281 00
SUMMARY This bid is for the purchase of 15 vehicles for the City of Denton Fleet The units were
approved for acquisition during the 1995-96 budget process Fourteen (14) units are motor pool
replacements and one unit is a fleet addition The old units will be reviewed by the Fleet Operations
Division and reassigned to a lighter duty or sold at public auction
We also recommend that bid items 2, 3, 3A and 4 be purchased from the State of Texas General Services
Commission Utilization of the lower price offered by the State of Texas General Services Commission
Cooperative Purchasing Program on items 2,3,3A and 4 yields a savings of $10,877 00 See State
Purchasing General Services Commission Ordinance
As in past bids, we find that in some instances we are able to beat the State Contract Prices for specific
items However, due to specification requirements that is not always the case
It is our intent to present to all prospective bidders a fair and equal opportunity to do business with the
City of Denton and to recommend award in full compliance with the law and in the best interest of the
tax payer and rate payer
BACKGROUND Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Various departments utilizing the new
equipment, Fleet Operations and City of Denton Motor Pool
New unit assignments including General Services Commission Units
Water Meter Shop I
Electric Meter/Substation
6
Animal Control I
Budding Inspection 4
Parks -Recreation
2
Solid Waste I
Street Maintenance 3
Water/Sewer Field Sery
3
Drainage 2
WWT Plant I
Electric Distribution
3
Park Maintenance 3
Facility Management I
CITY COUNCIL REPORT
JANUARY 23, 1996
PAGE 2 OF 2
FISCAL IMPACT Funds for the purchase of these vehicles will come from a combination of 1995/96
budget funds, Motor Pool replacement funds and Motor Pool Lease/Purchase funding
Rick Svehla
Acting City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
683 AGENDA
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