HomeMy WebLinkAbout1996-021ORDINANCE NO %
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES BID BY THE STATE PURCHASING GENERAL
SERVICE COMMISSION, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf
of the City of Denton, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies or services can be purchased by the City
through the General Services Commission purchasing programs at less cost than the City would
expend if bidding these items individually, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION-1 That the numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "Purchase Orders" attached hereto, are
hereby accepted and approved as being the lowest responsible bids for such items
PURCHASE
ORDER VENDOR AMOUNT
62519 PERMIAN AUTOS $ 86,076 00
62520 MAXWELL DODGE $156,528 00
SECTION II That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the
General Services Commission for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards, quantities
and for the specified sums contained in the bid documents and related documents filed with the
General Services Commission, and the purchase orders issued by the City
SE .T�I That should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by the General Services Commission, the City Manager or his
designated representative is hereby authonzed to execute the written contract which shall be attached
hereto, provided that the written contract is in accordance with the terms, conditions, specifications
and standards contained in the Proposal submitted to the General Services Commission, quantities
and specified sums contained in the City's purchase orders, and related documents herein approved
and accepted
SECTION IV That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor
in the amount and in accordance with the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein
4FCTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED thiotday of 1996
,, i��+►�
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE JANUARY 23, 1996
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE OF FLEET VEHICLES - GENERAL SERVICES COMMISSION
RECOMMENDATION We recommend the following list of vehicles be purchased from the State of Texas
General Services Commission and the Purchase Order #62519 to Permian Autos and Purchase Order #62520 to
Maxwell Dodge be approved
DESCRIPTION
OTY
VENDOR
PRICE
EXTENDED
/2 TON P/U LWB V8
5
PERMIAN AUTOS
$13,761
$ 68,805 00
3/4 TON P/U LWB
7
MAXWELL DODGE
$14,583
$102,081 00
3/4 TON P/U EXTENDED CAB
I
PERMIAN AUTOS
$17,271
$ 17,271 00
3/4 TON P/U LWB 4X4
3
MAXWELL DODGE
$18,149
$ 54 447 00
16
$242,604 00
SUMMARY This recommendation is for the purchase of 16 vehicles for the City of Denton Motor Pool Fleet
Twelve of these units are replacements and four are fleet additions The old units will be reviewed by the Fleet
Operations Division and reassigned to a lighter duty or sold a public auction
The tabulation sheet for Bid # 1819, copy attached, reflects the bid prices for these vehicles listed as items 2, 3, 3A
and 4 The State of Texas General Services Commission prices yield a savings of $10,877 00 while offering the same
specifications, and delivery service These vehicles will be inspected and delivered to the City of Denton Fleet Service
Center
The ordinance approving participation in the General Services Commission Cooperative Purchasing Program was
approved by Council April 7, 1992, (Ordinance #R92-019) in compliance with Texas Local Government Code
Subchapter D section 271 082 Purchasing Program
BACKGROUND Bid # 1819 Tabulation Sheet with General Services Commission pricing and Ordinance #R92-
019, Purchase Order #62519 to Permain Autos and Purchase Order #62520 for Maxwell Dodge
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Various departments utilizing the new equipment, Fleet
Operations and City of Denton Motor Pool
CITY COUNCIL REPORT
JANUARY 23, 1996
PAGE 2OF2
FISCAL IMPACT Funds for the purchase of these vehicles will come from a combination of 1995/96 budget funds,
Motor Pool replacement funds and Motor Pool Lease/Purchase funding
Respectfully submitted
Acting City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
685 AGENDA
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RESOLUTION NO. le_ l d-yO /
A RESOLUTION AUTHORIZING PARTICIPATION IN PURCHASING PROGRAMS OF
THE STATE PURCHASING AND GENERAL SERVICES COMMISSION, DESIGNATING
A CITY REPRESENTATIVE TO SIGN AND DELIVER ALL NECESSARY DOCUMENTS
IN CONNECTION THEREWITH; AND PROVIDING AND EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton, Texas, pur-
suant to the authority granted by Sections 271.081-271.083, Local
Government Code, V T C.A., as amended, desires to participate in
described purchasing programs of the State Purchasing and General
Services Commission, and
WHEREAS, the City Council is in the opinion that participation
in these programs will be highly beneficial to the taxpayers of the
City of Denton through the anticipated saving to be realized; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION I. That the city Council of the City of Denton, Texas
does request that the State Purchasing and General Services
Commission include its stated need on certain of the Commission's
annual contracts.
SECTION IT That Tom Shaw, Purchasing Agent, is authorized and
directed to sign and deliver all necessary requests and other docu-
ments in connection therewith for and on behalf of the City of
Denton, Texas.
SECTION III. That the City Council acknowledges the City's
obligation to pay participation fees established by the Commission.
SECTION IV. That this resolution shall become effective imme-
diately upon its passage and approval./I
PASSED AND APPROVED this the /' day of , 1992.
CASTLEBERRY,
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