The URL can be used to link to this page

Home My WebLink About1996-026ORDINANCE NO AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SIEC:TION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM u: • ►�•1 1843 1,2 ALTEC IND 1843 3 VILLAGE FORD 1850 ALL BRODART COMPANY 1851 ALL BCI MECHANICAL • 1► $128,940 00 $ 69,481 00 EXHIBIT "A" $ 16,250 00 SECTION 11 That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified�sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this 6�day of ATTEST JENNIFER WALTERS, CITY SECRETARY B - APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BSuYG?�` 4Y. ...1996 BOB ; .. BID NUMBER 1860 BID NAME BOOKS FOR PUBLIC LIBRARY OPE N DATE JANUARY 18, 1996 j - - - QE$CRII T14N -- - -- SECTION - - �- - - - % DISCOUNT, -- - -- TRADE BOOKS W/TRADE BINDING - -TRADE BOOKS W/SINGLE BINDING TECHNICAL/SHORT DISCOUNT COST OF BOOK ORDERING SERVICE COST OF PROCESSING SERVICES SECTION II _ - - % DISCOUNT - - - GENERAL TRADE BOOKS GENERAL TRADE BOOKS WITH PUBLISHERS SINGLE REINFORCED BINDINGS _ GENERAL TRADE BOOKS WITH PUBLISHERS - - LIBRARY BINDINGS - SHORT DISCOUNT BOOKS _ - COST OF BOOK ORDERING SERVICE_ COST OF PROCESSING SERVICES BRODART CO VENDOR 44 5% 445% 130% NC 65 445% 445% 235% 13 0-% NC - 65 EXHIBIT "A" DATE FEBRUARY 6, 1996 TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT BID # 1850 - BOOKS FOR PUBLIC LIBRARIES RECOMMENDATION. Council approve award of Bid #1850 - Books for Public Libraries to Brodart Company based on the percentage discounts and processing charges as outlined on Exhibit A SUMMARY• Bids were solicited for the purchase of books for the Denton Public Libraries Bids were received from 3 vendors on ( I) Adult Books and Related Services and (II) Children's Books and Related Services Bidders were requested to offer a percentage discount off of books in several categories (see tab sheet) The annual expenditure is estimated at $150,000 BACKGROUND, Tabulation Sheet, Exhibit A, Memorandum from Eva Poole, Director of Library Services PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Denton Public Libraries, Citizens of Denton and Patrons of Denton Libraries FISCAL IMPACT. Purchases shall be made from budgeted accounts established in the operating budget to pay for book purchases Resoccliully submitted Rick Svehla Acting City Manager Prepared by Name Melanie Harden Title Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 686 AGENDA U m� a� m OJ LL to Y °o m m z z o a m m F O z ' a z p LD {{{rrrrJ111 e0\. MyN.r O C z C�'� Pn Y w e e w Iz O w U Ln ti U 8 �F c W a o-- e e a a o -I e e e N Q � p wi .w � I I e c � M �I Z BID NUMBER 1860 BID NAME BOOKS FOR PUBLIC LIBRARY OPE N DATE JANUARY 18, 1996 - - --� QE$CRIPTION -- - SECTION I % DISCOUNT TRADE BOOKS W/TRADE BINDING _ TRADE BOOKS W/SINGLE BINDING_ _ TECHNICALISHORT DISCOUNT COST OF BOOK ORDERING SERVICE COST OF PROCESSING SERVICES % DISCOUNT -- GENERAL TRADE BOOKS__ GENERAL TRADE BOOKS WITH PUBLISHERS SINGLE REINFORCED BINDINGS __ GENERAL TRADE BOOKS WITH PUBLISHERS LIBRARY BINDINGS SHORT DISCOUNT BOOKS COST OF BOOK ORDERING SERVICE COST OF PROCESSING SERVICES _ BRODART CO ODOR 44 5% 44 5 130% NC 65 44 5 % 445% 235% 130% NC 65 EXHIBIT "A" 36 '',2 1 UO CITY of DENTON, TEXAS MUNICIPAL BUILDING • 215 E MCKINNEY • DENTON, TEXAS 76201 (817) 566-8200 • DFIN METRO 434-2529 MEMORANDUM DATE January 22, 1996 TO Tom Shaw, City Purchasing Agent FROM Eva Poole Director of Library Services SUBJECT Library Books Bid (#1850) - Recommendation Upon review of the responses to Bid #1850, the library staff recommends the award be made to Brodart Company for the following reasons • The number of out -of -stock titles maintained by Brodart is 930,000 as opposed to 250,000 for Baker & Taylor and 2,500 from Ingram • Brodart guarantees that approximately 85-95% of adult popular and best seller titles ordered - the majority of the buy mix of Denton Public Libraries purchases - will be received within 30 days of receipt of order compared to Baker & Taylor's 90% and Ingram's 65-85% • Brodart offers the deepest discount in adult trade books Brodart - 34% Baker & Taylor - 32 37% Ingram's - 33 27% Brodart offers the deepest discount in children's trade books Brodart - 31 38% Baker & Taylor - 28 55% Ingram's - 29 45% • Brodart offers a lower cost of processing per book Brodart - $ 65 Baker & Taylor - $ 70 Ingram's - 8 1 05 "Dedicated to Quality Service" Tom Shaw January 22, 1996 Page 2 Brodart Company also meets all specifications as outlined in the bid document I would be happy to answer any further questions that you might have EP dl DATE FEBRUARY 6, 1996 CITY COUNCIL -REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT BID # 1843 - AERIAL DEVICE BUCKET TRUCKS AND UTILITY POWER SERVICE TRUCK RECOMMENDATLON� We recommend this bid be awarded to the lowest bidder for each item as listed below ITEM S-TY DESCRIPTION SUPPLIER PRICE 1 2 4l' Aerial Bucket Truck Altec Ind $ 77,54100 EA 2 1 30' Aerial Bucket Truck Altec Ind $ 51,399 00 EA 3 1 Utility Power Service Truck Village Ford $ 69,481 M EA TOTAL BID AWARD $275,962 00 SUMMARY. This bid is for the purchase of four Motor Pool replacement vehicles The Item 1 units replace 1987 and 1988 bucket trucks with life to date maintenance cost of $40,637 00 and $60,339 00 respectively Item 2 replaces a 1986 model bucket truck with life to date maintenance cost of $27,307 Item 3 replaces a 1986 construction truck with life to date expenditure of $12,676 00 Each of these old units have been reviewed by the Fleet Operations Division and determined to be no longer economical to maintain or suitable for the assigned application The recommended award includes the optional air conditioner for all three items and the extended warranty for item 2 Items 1 and 3 include extended warranty in base bid Each new unit was approved for purchase during the 1995-96 budget process BACKGROUND: Tabulation Sheet PROGRAMS._DEPARTMENTS OR GROAIPS AFFECTED, Motor Pool, Fleet Operations, Electric Distribution (Item 1 & 3),Traffic Control (Item 2) FISCAL. IMPACT. These units are motor pool replacements and will be funded from Motor Pool replacement funds account#720-025-0584-9104 Re Ei ubmi d Rick Svehla Acting City Manager Name Tom D Shaw, C P M Title Purchasing Agent 689 AGENDA ) m k� B )(( — « � -- § � � - �� ! ■ s ■ ■ \� 2 || > � ■ ■ ■ ■ s � \ & § ■k »� � \ , \-$ �--- | (■ ! § ! ■ q # :§ \ § !, ( k # | R & [ § � _ --- q \ " -- DATE FEBRUARY 6, 1996 TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT BID # 1851- PLUMBING REPAIRS FOR CENTRAL FIRE STATION RECOMMENDATION. We recommend this bid be awarded to the lowest responsible bidder, BCI Mechanical, in the amount of $16,250 00 SUMMARY. This bid is for the required renovation and repairs to Central Fire Station in preparation of the planned reopening Included in the bid are replacement of defective plumbing fixtures, pumps and piping in the day room, hall restroom, pass through restroom, Captains restroom, main restroom (downstairs), sump pumps for ground water control, and under floor piping modifications as well as cleaning of all drains Notices were mailed to twelve (12) prospective bidders BACKGROIIND. Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Fire Department, Central Fire Station FISCAT, IMPACT. Funds for this renovation have been approved in the 1995-96 budget line item 100-060-0051-9102, Fire Department Capital Expenditures Fpgp`ect lly submitted 44�Al� Rick Svehla Acting City Manager Approved Name Tom D Shaw, C P M Title Purchasing Agent 690 AGENDA J v VS V W - J I V UZ G0 = U W QO <O H � Q tl1 WWN co 5 W LL Z�D m Z �Z� aW U W W Q � p Q Z W p p a m m o a QO Q m J IL w IL V C9 LL Z J m Q LL O a JZ O aW U