HomeMy WebLinkAbout1996-039ORDINANCE NO % _ 05 ''
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or
payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to appropriate money to relieve the
necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public
health or safety of the citizens of the city, or in case of unforeseen damage to public property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is necessary to
purchase goods or services due to the following emergency conditions outlined in the memorandum
attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTMN_I That the City Council hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the property of the city, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDERNUMBER VENDOR AMOUNT
63088 AIS CONTINENTAL $25,909 35
SECTION II That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance with the provisions of state law exempting such purchases
by the City from the requirements of competitive bids
SECTION III That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this thVV*"day of996
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ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY r 040—�
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE FEBRUARY 20, 1996
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #63088 TO AIS CONTINENTAL
RECOMMENDATION: We recommend purchase order #63088 to AIS Continental be approved
in the amount of $25,909 35
SUMMARY: This purchase order is for the emergency repairs to and reconditioning of a John
Deere Model 644 Rubber Tired Loader The repairs include complete engine rebuild, overhaul of
both front and rear differentials, complete cab renovation (ie seat, gauges, glass), hydraulic system
reconditioning including steering mechanism and bucket operation system, repair of lights and back-
up alarm, as well as a general renovation of the machine
The engine failure created the "machine down emergency" and is the largest cost item The other
repair work can be done at the same time Prices were solicited from qualified service shops and
AIS was the lowest price
A new machine is estimated to cost $98,500 00 We feel that these repairs to the existing machine
will add 5-6 years to its useful life expectancy as a front line machine
Emergency purchases are exempt form the bid process as outlined in the Texas Local Government
Code Chapter 252
BACKGROUND. Purchase Order #63088 to AIS Continental
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Street Department and Motor Pool
Operations
FINAL IMPACT, This repair will be funded from Motor Pool funds and repaid by the using
department from budget funds
Respectfully submitted
Rick Svehla
Acting City Manager
AA roved
_
Name Tom D Shaw, CPM
Title Purchasing Agent
702 AGENDA
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