HomeMy WebLinkAbout1996-051ORDINANCE NO " I6 'O 57
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A
CONTRACT BETWEEN THE CITY OF DENTON AND, IBM CORPORATION PROVIDING
FOR AN INCREASE IN THE CONTRACT PRICE, AND PROVIDING AN EFFECTIVE DATE
PON
of I W 61 19
WHEREAS, the City Manager having recommended to the Council that a change order be
authorized to amend such contract with respect to the scope and price and said change order being
in compliance with the requirements of Chapter 252 of the Local Government Code, NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1. That the change order increasing the amount of the contract between the City
and IBM CORPORATION copy of which is attached hereto, in the amount of EIGHTY-FIVE
THOUSAND SIX HUNDRED THIRTEEN and no/100--- Dollars ( R5,613.00), is hereby approved
and the expenditure of funds therefor is hereby authorized The contract amount is amended to read
$1,463,301 00 for Phase I / 1995-96 Fiscal Year Funding
SECTION 1I. That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the�day of—AdA4,k, 1996
ATTEST'
JENNIFER WALTERS, C TY SECRETARY
BY
A OVI D AS TO LEGAL FORM
HEBERT L P DUTY, CITY ATTORNEY
BY t /� e
DATE MARCH 5, 1996
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT CHANGE ORDER #1 - IBM CORPORATION
RFSP # 1738 - MANAGEMENT INFORMATION SYSTEM (MIS)
RECOMMENDATION: We recommend this change order to IBM Corporation be approved in
the amount of $85,613 00 00 amending the contract amount to read $1,463,301 00
SUMMARY, Change Order #1 in the amount of $85,613 00 to the above referenced contract is
for the purchase of radio transmission hardware including a base station controller, duplexer,
antenna, unmterruptible power source (UPS), mobil radio with antenna, installation and training
During previous discussions with Council it was our intention to purchase radio related hardware
from a third party supplier as provided for in the contract agreement However, due to critical time
restraints placed upon our frequency license by the F C C and software development cost from ICS
if other than GE/Erickson Radio equipment is used we are recommending this change order be
approved
Utilization of the GE/Erickson Radio equipment originally proposed by IBM will protect the $1 5
million performance bond currently covering this MIS project
BACKGROUND. IBM Change Authorization for Project Support Service data sheet, IBM Project
Change Request #2 reference, Purchase Order #62515
PROGRAMS, DEPARTMENTS OR GROUPS AF ECTED. Public Safety Fire and Police,
Communications Division, Information Services Division and Citizens of Denton
FISCAL. IMPACT; Funds for this change order are available in budget funds for radio acquisition
relating to the MIS project account Number #451-070-SYST-9611-9107
Respectfully submittedRick Svehla
10A �—
Acting City Manager
Approved
Name Tom D Shaw, CPM
Title Purchasing Agent
711 AGENDA
IBM Change Authorization for Project Support Services
Each of us agrees to modify the referenced Statement of Work and any applicable terms as follows
• The Deliverables will be changed by PCRI The City of Denton will acquire their own copy of the
ArcView Users Guide outside the contract
Page 8, Task 7, Deliverables, changed to "None"
Page 12, Appendix A Deliverable Guidelines, changed to remove references to the ArcView Users
Guide
• The Scope of Services and the Hardware supplied by IBM will be changed by PCR2 IBM will ac-
quire the radio hardware and bring the management of same under control of the contract vs the
City of Denton The City of Denton is still responsible for providing an acceptable transmission
frequency within the time frames specified in the Statement of Work
Page 5, Assumption number 8, will be removed
Page 7, Task 6, Completion Criteria, replace the second sentence as follows "If the City of Denton
has not provided an acceptable transmission frequency as defined in the City of Denton Responsi-
bilities within 5 working days of the MDC installation, this task and the portion of Task 8 which
involves the MDC will be considered complete "
Page 10, Prior to Task 6, change the first sentence of the first paragraph as follows "Provide a
transmission frequency acceptable to IBM "
Page 14, Appendix C Phase I Non -IBM Hardware and Software, add the worksheet for the Radio
Hardware as per PCR2
The total charges to the City of Denton will be $85,613 00, payable on asseg of s�tjsls I here
Amthene&Hea,
Each of us agrees that the complete agreement between us about these Services consists of 1) this Change
Authorization, 2) the referenced Statement of Work, and 3) the IBM Customer Agreement or IBM Agreement for
Services, as applicable (or any equivalent agreement signed by both of us)
Agreed to
Customer name City of Denton
By
Authornotl brntlun
Name (type or print)
Date
Customer number
1802610
Customer address
901 B Texas Street
Denton, TX 76201
Project name or identifier Management Information Sys-
tem
Project Change Request number(s) PCRI PCR2
Agreed to
International Business Machines Corporation
Armonk, Now York 10604
By
Authonnd tnpmturn
Name (type or print)
Date
Reference Agreement number
Reference Statement of Work number X9Q6B
Change Authorization number CDCHGI
IBM Office number 121
IBM Office address 1605 LBJ Frwy
Dallas, TX 75234
Z125-4588-02 10/95 (MK008) PF Page 1 of 1
PCR No PCR2
�= _= 188C
s -=v= PROJECT CHANGE REQUEST
Subject Add Radio Hardware To The Contract
Submitted by David Tillman
Date 01/31/96
Description of proposed change (add attachments it necessary)
The City of Denton decided to order the radio hardware needed for the project under to IBM Contract as
opposed to separately, as was originally Intended ICS has quoted a price of approximately $88,300 for the
hardware, maintenance, and associated costs The City of Denton has issued a PO The change still requires
Investigation rel Product Safety and total price to bring It under control of the contract
Investigation
Fixed price to Investigate $00
Change authorization required? ( ) No
(X) Yes
( ) Change authorization attached
(X) Will be included in subsequent change authorization
(X) Accept for investigation
Customer project manag r 1
Date
( ) Reject for investigation
Gary Collins
02/07/96
(X) Accept for Investigation
IBM project manor
Date
( ) Reject for investigation
David Tillman (
02/07/96
Reason for rejection (add attachments if necessary)
The above estimate will be withdrawn if not accepted by 02/29/96
Implementation
Description and Impact of change to be implemented (add attachments If necessary)
Fixed price to Implement $00
( ) Accept for implementation
( ) Reject for Implementation
Customer project m ager
Gary Collins
Date
19/A10/594
(iy Accept for Implementation
( ) Reject for implementation
IBM project man er
David Tillman 1 __
Date
Zt \ct (qL'
The above estimate will be withdrawn if not accepted by
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