HomeMy WebLinkAbout1996-074ORDINANCE NO % " '01 T
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or
payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to appropriate money to relieve the
necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public
health or safety of the citizens of the city, or in case of unforeseen damage to public property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is necessary to
purchase goods or services due to the following emergency conditions outlined in the memorandum
attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve
the property of the city, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency purchases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDERNUMBER VENDOR AMOUNT
63388 MAHANAY INTERNATIONAL $15,333 71
SF TC ION II That because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance with the provisions of state law exempting such purchases
by the City from the requirements of competitive bids
QE .T� That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the ;hd day of W,1996
BOB CASTLEBERRY, MA
ATTEST
JENNIFER WALTERS,I,CITY
(�SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE APRIL 2, 1996
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #63388 - MAHANAY INTERNATIONAL
RECOMMENDATION* We recommend this emergency purchase to Mahanay International be
approved in the amount if $15,333 71
SUMMARY: This emergency purchase order is for the repairs to a 1985 front load refuse truck
The truck is a front line unit and used daily to collect commercial refuse While this truck is out of
service other units are forced to double up creating delays in servicing commercial customers
Original estimates for the engine overhaul (made necessary by a fire in the turbo charger), and repair
of other fire related damage was $10,900 00 Additional repairs to the radiator and replacement of
a front spring increased the total amount to $15,333 70 These repairs should add 2-3 years to the
life expectancy of the unit
Emergency purchases for services or supplies affecting public health or safety are exempt from the
bid process as per Chapter 252 of the Texas Local Government Code
BACKGROUND: Purchase Order #63388 to Mahanay International, Invoice #16017 from
Mahanay International
PROGRAMS DEPARTMENTS OR .ROPS-AEFECTM Fleet Maintenance Operations
and Commercial Solid Waste
FISCAL IMPACT: The initial purchase will be charged to Fleet Services outside sublet repairs
and re -charged to the using department budget funds
Respectfully submitted
e ""
Rick Svehla
Acting City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
722 AGENDA
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