HomeMy WebLinkAbout1996-135ORDINANCE NO q & -/3-5
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only available from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supplies, as described in
the "Purchase Orders" attached hereto, are hereby approved
oil
65548
65777
DECISION TECHNOLOGY, INC
IBM CORPORATION
$34,668.00
$60,840 00
SEC-TIONII That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing Department
SECTION III That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV That this ordinance shall become effective immediately upon its passage and
approval..
PASSED AND APPROVED this thefi day of 1996
JAC ILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
r
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
SOLESOURCE
DATE JUNE 18, 1996
rejorKS1111jelfil
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER 465548 - DECISION TECHNOLOGY, INC
RECOMMENDATION. We recommend Purchase Order 465548 to Decision Technology, Inc
be approved in the amount of $34,668 00
SUMMARY. This purchase order is for mainframe and personal computer software licenses The
software licenses from Decision Technology, Inc allow the mainframe to transfer data by way of
3270 type terminals, DOS -mode PCs or Windows -based PCs and offers an easy -to -use interface
enabling reports to be printed at the mainframe or PC level
This software is a sole source acquisition available only from Decision Technology, Inc and is
protected by specific copyrights and patents
Data Processing Advisory Board recommends approval
Sole source acquisitions are exempt from the bid process as listed in Texas-Local.Crovernmental
Code Chapter 252 Section 22-7(A)
BACKGROUND: Purchase Order #65548, Quote from Decision Technology, Inc, Minutes of
Data Processing Advisory Board
PROGRAMS, DEPARTMENTS OR GROUP&AFFFCTED. Information Services Division
and those served by the mainframe computer
FISCAL IMPACT: Funds for this purchase will come from the 1995/96 budget account 4468-
044-COMP-9647-8521 and 8502
Roan ..t�submrttedp
Ted Benavides
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
741 AGENDA
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Decision Technology Cost Analysis
April Rent 0 PC 64874 $1,705
May Rent 0 PC 85530 1,706
June Rent 1,705
Purchase Prim 31,520
April Credit (426)
May Credit (853)
June Credit (1,279)
Total New Cost $3008
Training Cost $4,000 2 Days C $2,000 par day
SCHEDULE A
Start Data
CPU NOW' 4391-91E (irony: 25-29 Op. $I= VSEMU
System No: 7308
Tie' Monitor. C[CS
DMWMAnalyoer
$31,900
$11659
laterbog for Windows - up to 25 copies
7,500
390
Sab Otal
$39,400
$2,049
Lea govatuaatt discount of20%
7,880
-410
Lim Fee
$31,320
$1.639
The Lion= Fes is a one time charge and includes two sate ofdocumeomtion and Maintenanot for oft You
Soo the Start Date.
Licenses atoll reoelwe a credit to the Lhxnao Fes far Rental Fes made under the Lioenrce's Autbonradw
to Ittetell the DEClalon Auaiyzw as fellows. 75 %of the last month's Rental FW, 50%Ofths prewoaS
mouth'a rental I* and 25%of the remal he for the month before the previous mouth
The Lem Fee per Month includes maiutaoaaca and psoades a paid -up license at the cad of the two yeera.
Licanaes agt to pay the l.esso Fa per Mouth for a period of twetriy ftff months with the WWRAion that
prior to Oatobw 1 of soy calendsryear, ticensee may wratinate paymm<s under Its noel And Amding
HrodatiouL At any time during the IAsee, Lioeasa may elect a one time paymeat to obtan a paid -up
License iacluding one year of maintenance. The Cleanse Fee shag at that tuna be $31,520 less a credit of
$I,000 for each mouth of Leaser p umards.
Demsion ToobmolM. Inc
By'
Noma:
Titre:
Data
Accepted
City of Demon
Byr
Name
Titre.
Date. , -
Pap 3 00
DATE JUNE 18, 1996
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER # 65777 - IBM CORPORATION
RECOMMENDATION@ We recommend Purchase Order # 65777 to IBM Corporation be
approved in the amount of $60,840 00
SUMMARVe This purchase order is for the annual maintenance agreement for the mainframe
software utilized by the Information Services Department This annual expense includes routine
software maintenance, periodic upgrades and requested trouble -shooting
This expenditure will be paid monthly and covers from June, 1996 through May, 1997
Data Processing Advisory Board recommends approval
This software maintenance is only available from IBM It is protected by specific copyrights and
or patents and is exempt from the bid process as indicated in the Texas Local Governmental Code,
Chapter 252, Section 22-7(A)
Purchase Order #65777 to IBM Corporation, Quote from IBM Corporation and
Data Processing Advisory Board Minutes
PROGRAMS, DEPARTMENTS OR CROUPS AFFECTED: Information Services Division
and all departments serviced by the mainframe computer
FISCAL IMPACT: Funds for this service will come from 1995/96 budget funds account # 100-
044-0080-8521 Licenses
Respectfully submitted
Ted Be ides
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
742 COUNCIL
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International Busirmim macmnes uorporeiaMy.,
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CITY OF DENTON 6606873 JUNE 1, 1996
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IBM CORPORATION - TNM
PO BOX 841593
DALLAS TX 75284-1593
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(B00) 967-7882
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S,070.00
Remittance Con%
12 333624 1802b30 060196 ab06000601107033 000507000
,o assure prooar credit please detach this portion and return with remittance.
INVOICE FOR LEASE/RENTAL MACHINES AND /OR LICENSED PROGRAM CHARGES
TYPE/Duclex"ZON LN PROM WW AtPL=AMZ AtPL.
NOD/SORTAL OPT DATE DATE CHARM D20C./X
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56" ACP/VTAM VS POR VW
us 0049671 06/01/96 06/30/96 658.00
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026 0087009 06/01/96 06/30/96 11,104.00
1201 GRAD tWiP 28 BABS MLC
1227 mum 0RP 2B BASSO MLC RCF
5606 VBE/v mm. *WE vs
020 0087010 06/01/96 06/30/96 653.00
0991 ORAO MP 28 BAB= MW
5686 VOR/AF VERSION 5
032 0007011 OWOW% 06/30/96 520.00
1097 BRAD Wp 25 BASK MLC
36" V8B/POMSR VER8LDN 5
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Cuwwrr ftln w INFORMATION SERVICES
TAX NBT AMOUNT
AMOUNT 8KCLUOZW TAXRS
560.00
1,104.00
03.00
520.00
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31.00
122.00
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international Business Machines Corporation
CONTINUED
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CITY OF DENTON 6606613
215 E MCKINNEY
DENTON TX 76201-4229 AlG NNUMW
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12 333624 1802610 060196 06060006DA07033 000507000
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INVOICE FOR LEASE/RENTAL MACHINES AND /OR LICENSED PROGRAM CHARGES
TYPM4XW RWTION LBB FROM 7HRO APPLMUME APPL. TAX NET AMOUNT
Nm/9®IIAL OPT DATE BATE 1 CHARCE 0=./2 AND= MMLUMM TAXES
FzAT%/O1mZPTZ0N
8656 VSE/VBAM VBRBSDN 2
037 COB701S 06/01/96 06/50/96 149 00 149 00
1586 GRAD OW 2S BASIC NLC
1477 SA= MC OW 26 S/M PT
1859 BA= MLC OW 20 B/B PT
Sm BITTG V58/VN VD
052 00285M wov% 06/50/96 145.00 145.00
0604 GRAB MP 50 BM= MLF
5758 ACF/BBP VBRB370r1 2
XXA 0098479 06/01/96 06/50/96 1". 00 Im.00
0101 GRAB OW 50 BASK MLC
5755 ACF/NCP VBRSLON 2
XX9 009"60 06/O1/96 06/30/96 414.00 414.00
4625 BASIC "LC IZCG IR
5756 BOB PL/I TRN*LW 7 LSB V1 1
LNB 00270" W02/96 O6/S9/96 39.00 39 00
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5746 OOS/VS COBOL CISPLR 6 L333 V1
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4511 BASSO LI ENW
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Couomw,darena INFORMATION SERVICES p`°e 2
1-, .car 6606873 imamate JUNE 1, 1996 J ApoeurANMbW 1802610-00
Intematlonal Business Machines Corporatlon CONTINUED
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CITY OF DENTON 6606a73 JUNE 11 1996
215 E MCKINNEY Aoa"rnta Pa
DENTON TX 76201-4229 �\ Aaaunl NUmbrr BMW
1802610-00 TWM
5,070. L
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PO BOX 84LS93
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COCO) 967-7882
12 333624 1802610 060196 060600060807033 000507000
so assure proper crew t please detach this portion and return with remittance
INVOICE FOR LEASE/RENTAL MACHINES AND /OR LICENSED PROGRAM CHARGES
TVPRA=CRZPTZEL LEE FROM TIM
MOO/SB = OPT DATE DATE
FEATRAMISCRMITZON
4S2fi SAO= t rr+arm
4272 BAS= It =ENS ' (TAR)
TOTALS
APPLICABLE APPL.
CHARGE =C./X
8.070.00
TAX NBT AMOWT
AMOIDIT EXCLU03M TAXES
0.070 00
RIGHTS TO PAVNGNT WSM RESPECT TO 7= ZN o= MAT HAVE BEEN ABB== TO ZBM RRCKTVABLES
HASTEN TRUST Z.
T= ZNVOSSE SERVES AS 'ME EUPKM4:HT TO THE ZBH OXTOfW AORBHIADIT POR LUMMEO PRUWA►S.
THE ORSSGNATa7 HA4RNE PT8 A L.ZST® PROGRAM ZS CONTAINED ON A SURM.@1EP1T AVAZLASI.B ON RMIEST-
CUOM Mf0m 0M INFORMATION SERVICES P"q 3
mpMrnUn•rvn 6606813 tnwk"dIM JUNE IP 1996 J AawntNumlrr 2802610-00
International Business Machines Corporation 5,070.00