HomeMy WebLinkAbout1996-175ORDINANCE NO % W;1,5-
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only available from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equipment or supplies, as described in
the "Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
65431 MCNAUGHTON BOOK $15,498 00
SUBSCRIPTION SERVICE
SECTION-H That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing Department
SECTION III That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the (L day of V A j—, 1996
JA ILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY _� t /*
SOLESOURCE
DATE AUGUST 6, 1996
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER #65431- MCNAUGTON BOOK SERVICE
RECOMMENDATION. We recommend Purchase Order #65431 to McNaugton Book Service be
approved in the amount of $15,498 00
SUMMARY: This purchase order is for the annual book leasing program It allows the Library
system to lease multiple copies of best selling fiction and non-fiction books to meet high customer
demand As the demand decreases the McNaughton books can then be returned to the vendor The
lease arrangement eliminates freight, cataloging and process fees, provides free replacement for worn
out books, provides immediate availability of popular titles, guarantees fixed pricing for one year and
replaces lost books at no cost In addition, copies no longer wanted or needed can be returned at no
additional cost to the Library system
The current lease cost allows us to order 90 titles per month
The McNaughton Book Service is a Sole Source acquisition and exempt from the bid process
BACKGROUND- Purchase Order #65431 to McNaugton Book Service, Invoice #M051479
PROGRAMS, DEPARTMENTS OR GROUPS -AFFECTED: City of Denton Library System
FISCAr IMPACT: Funds for the lease program will betaken from the following 1995/96 budget
sources
$ 8,00000
$ 7,498.00
$15,498 00
Adult Book Services 100-033-0073-9109
Supplemental Funding 100-033-0073-8502
Respectfully submitted
Ted Benavides
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
757 AGENDA
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