HomeMy WebLinkAbout1996-188ORDINANCE NO 'I 6-1 q
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only available from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SEDTION_I That the following purchases of materials, equipment or supplies, as described in
the "Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
67375 PARADIGM $38,722 00
SECTION II That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing Department
SECTION ITT That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION -IV That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this tha3� day o ,,1996
JA ILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SOLESOURCE
DATE SEPTEMBER 3, 1996
CITY COUNCIL REPDRT
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER #67375 TO PARADIGM TRAFFIC SYSTEMS
RECOMMENDATION. We recommend this purchase order #67375 to Paradigm Traffic
Systems in the amount of $38,722 00 be approved
SUMMARY: This purchase is for the acquisition of Peek Transyt traffic controllers These
controllers are a sole source purchase available only from Peek Transyt Corporation which is
distributed in Texas only by Paradigm Traffic Systems The Peek Transyt brand is the only
controller compatible with the City of Denton's closed traffic loop Software and design are
protected by copyrights and patents Purchase of sole source materials are exempt from the bid
process by Texas Local Government Code Chapter 252, Section 252 022
The controllers being purchased at this time will be used in upgrading units which have become
unreliable due to age or lightening damage Two controllers are for new intersections, one at Kings
Row at Loop 288 and the other at Bonnie Brae at Oak and Hickory One controller will replace a
unit at Bell and Withers which was struck by a motorist The Risk Retention Fund is funding this
replacement but will be reimbursed by the motorist's insurance company
BACKGROITND. Purchase Order #67375, Memo from David Ayers dated August 23, 1996, and
Letter from Peek Transyt Corporation
PROGRAMS, DF.PARTMFNTS_OR GROUPS AFFECTED. Traffic Division, Citizens of
Denton
FISCAL IMPACT: This Purchase Order will be funded by Congestion Mitigation and Air
Quality Grant Funding, CIP Funds, and Risk Retention Fund, Account #'s 446-020-SIGL-9150,
455-020-SIGL-9150,807-004-0028-8980
Prepared by
Name Denise Harpool
Title Senior Buyer
ApDroved
Name Tom D Shaw, C P M
Title Purchasing Agent
760 age
Respectfully submitted
Ted Benavides
City Manager
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CITY of DENTON, TEXAS MUNICIPAL BUILDING • 215 E MCKINNEY • DENTON, TEXAS 76201
MEMORANDUM (817) 566-8200 • DFW METRO 434 2529
Date August 23, 1996
To Demse Harpool, Senior Buyer
From F David Ayers, Transportation Manager
Subject Purchase Order for New Traffic Signal Controllers from Paradigm Traffic Systems
For several years, Paradigm Traffic Systems has been the only supplier of PEEK Traffic
equipment in our area The City of Denton made a commitment to this manufacturer and now
have all but two intersections running with PEEK equipment Standardization of signal
equipment allows for quicker responses to problems encountered by technicians while
troubleshooting
The controllers being purchased on line item one are for replacement of older equipment along
Carroll Blvd This will assist in keeping Denton's major signal systems with the latest technology
University Drive has already been upgraded to the SC3000 controllers using Congestion
Mitigation and Air Quality grant funding
Several of the controllers on line item one will be used as replacements for controllers that are
damaged by lightening or have continuing failures due to the controller itself This reduces down-
time at the intersection and allows continued operation
The equipment being purchased against line item two will be used at two new intersections
Kings Row at Loop 288 and Bonme Brae at Oak and Hickory will be constructed later this year
using CIP funds and this is the initial purchase toward the construction of these intersections
Line Three is the Risk Retention Fund used for replacement of equipment involved in traffic
accidents The cabinet listed on the P O was struck by a motorist on July 11, 1996 at the
intersection of Bell and Withers These funds will be reimbursed to the Risk Retention Fund by
the insurance company of the motorist at fault
Please call if you have any questions or need additional information I hope that dus memo will
assist you in processing this Purchase Order
F David Ay
Dedicated to Quality Service"
12/22/1994 12.49 817-625-9407 PARADIGM TRAFFIC PAGE 02
DEC 16 '94 11 41W P 1/1
1 11 A F U r C
hu" Cerperogon
3000 CeM&MUNh %Wtrwrd
TdahWy, Fladda 3430.9.3/37
u O'A
ral omw.. (904) 300 22U
Faaaim1w. (904) 69Q4129
December 16, 10"
Mr Tom Shaw, Purchasing Agent
City of Denton
901 B Taxes Street
Denton, TX 76201
Dar Mr. Shaw:
We have appointed Paradigm Traffic Systems, Inc as our exclusive distributor In the
State of Texas, All future aka of our equipment will be handled by Paradigm
Also, only the following Trsnsyt Model Controllers will operate in your Closed Loop
system:
Model 188CEL
Model 3000
The Model 1880E has been disoontinued and superseded by the above models.
If further Is required, pleas contact us.
Slncaray,
PEEK TRAFFIC - TRANSW
44YOVU4 Nno
Director of Marketing
0o David Aysra, Transportation Manager
CRY of Denton - TrafBo Department
215 E MoNnney
P m TX 76201
Tranwo"W400e • Tn "amirclTaahnow"
DEC 22 194 12r52 817 625 9407 PAGE.002