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HomeMy WebLinkAbout1996-194ORDINANCE NO Q�-i Q T AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION_I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NI JM13 -IQ VEND R AMOUNT 1923 1-4, 7 R & R UNIFORM EXHIBIT "A" 1923 5,6 REGIONAL UNIFORM EXHIBIT "A" 1932 ALL BRITTON BUILDING MAINTENANCE EXHIBIT "B" 1937 1 CUMMINS EXHIBIT "C" 1937 2,3 WESCO EXHIBIT "C" 1946 ALL TRANS AMERICAN POWER PRODUCTS $46,872 00 SECTION 11 That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted 1 SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein sECTION That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this n1�- day of1� 996 JA MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY?wj4z� APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY SUPA%ORD Q BID # 1923 1 BID NAME POLICE UNIFORMS OPEN DATE JULY 25,1996 QTY _ -DESCRIPTION R&R REGIONAL UNIFORMS UNIFORM & SUPPLY I_ VENDOR_ I EXHIBIT "A" 1 150 EA LONG SLEEVE SHIRT, ZIPPER FRONT $29 79 2 150 EA SHORT SLEEVE SHIRT, ZIPPER FRONT 7950Et-- __$26 TROUSERS $27 00 _ - - _ 4 25 EA JACKETS $89 40 _ 5 _2_5_EA_ REVERSIBLE RAINCOAT 6_ _ 25 EA _ RAIN JACKETS _REVERSIBLE ttt 7 10 EA RECRUIT JACKETS �_ $76 49 3 $70 00 $64 00 BID# 1932--EXHIBIT B, BID NAME Janitorial Service OPEN DAT August 13, 1996 1 1 121City Hall 1 a 2 Crt Hall Car e 1 bl 2 Crt Hall Wind 2 12 Cit Hall West 2a1 2 Cit Hall West 2bi 2 Crt Hall West 1 3 ' 12 Municipal Airp sruTium us 5 12 lEmily Fowls is 2 1 Emilv Fowls 12 12 Health 81 12 1 E Ui ment Services 9 12 Service Center/Purchasm 19al 2 Service Center/Purch Carpets 10 12 Service Center/Utilities 110ai 12 Communications/Computer Are i0 12 Service Ctr/Men's Downstair R 10c 2 Service Center/Utilities Carpets j SECTION IV; Denton Municipal Complex 111i 12 DMC/Human Resources 111 12 DMC/Information Services 110 12 DMC/Munici al Court j11 12 DMC/Police Department ,la 19 nMr/Oniinn nnnwrtmwnt Finnr Britton Building BNDOR Totals $23,700 00 $1,100 00 $600 00 $18,240 00 $1,200.00 $600 00 $2,100 00 $120 00 $300 00 $15,816 00 $1,000 00 $400 00 $1,976.00 $550 00 $300 00 $1,520 00 $600 00 $300 00 $176 00 $60 00 $75.00 $1,318 00 $ 500 00 I $200 001 $175 00 $2,100 00 $350 00 $4,200 00 $ 25 00 $ 50 00 $110 00 $1,320.00 $320 00 $3,840.00 $ 50 00 $100 00 $1, 344 001 $16,128 00 $120 00 $1,440 00 $220 00 $2,640 00 $450 001 $900 00 $400 001 $4,800 00 $350 001 $4,200 00 $531 001 $6,372 00 !,628 001 $31,536 00 $555 001 $6,660 00 11 2 DMC Carpets 11 2 DMC Windows 12 i 12 I Facilities 131 12 Vision O $900 00 $1,800 00 $300 00 $1,500 00 $2,160.00 $150 00 $125 00 $180 00 $157,222 00 BID # 1937 BID NAME CAPACITORS (OPEN DATE AUGUST 22,1996 T Ip 7_QTY DESCKIP`('16N 1 2 EA PADMOUNTED CAPACITOR BANK, 1200 KVAR _ - 2 4 EA OVERHEAD CAPACITOR BANK, 1200 KVAR _ T 3J_ 12 EA CAPACITORS (ONLY) 200 KVAP WESCO CUMMINS VENDOR $15,750 00 $31200 EXHIBIT "C" DATE SEPTEMBER 17,1996 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID # 1923 - POLICE UNIFORMS RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting specification for each item as listed 1 Long sleeve shirt R&R Uniform @ $29 79 each 2 Short sleeve shirt R&R Uniform @ $26 79 each 3 Trousers R&R Uniform @ $27 00 each 4 Jacket R&R Uniform @ $89 40 each 5 Reversible raincoat Regional Uniform @ $70 00 each 6 Reversible rain Jacket Regional Uniform @ $64 00 each 7 Recruit Jacket R&R Uniform @ $76 49 each for a total expenditure of $21,586 90 SUMMARY; This bid is for the purchase of uniforms for the Police Department The lower bid of Uniforms of Texas for item 4 and Regional Uniform & Supply for item 7 did not meet the specifications of the bid to match existing uniform Jackets Four bid proposals were received in response to fourteen bid packages marled to prospective vendors BACKGROUND: Tabulation sheet, Memorandum from Gary Matheson, Assistant Chief, dated August 13, 1996 FISCAL IMPACT: Budgeted funds for 1996 Police Uniforms, Account #100-070-0040-P003- 8108 Respectfully submitted Prepared by Name Denise Harpool Title Senior Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 764 AGE Ted Benavides City Manager 11 IBID # _ - -- 1923 - - BID NAME POLICE UNIFORMS OPEN DATE JULY 25,1996 DESCRIPTION 1 150 LONG SLEEVE SHIRT, - - ZIPPER FRONT _ 2 150 SHORT SLEEVE SHIRT, ZIPPER FRONT 250 TROUSERS 3 4 25 JACKETS - 5 _ 25 REVERSIBLE RAINCOAT 6 25 REVERSIBLE RAIN JACKETS 7_ 1_0 RECRUIT JACKETS DELIVERY SAMPLE NO DID RESPONSES MISSION UNIFORMS R&R UNIFORMS UNIFORMS UNIFORMS REGIONAL OF TEXAS #2 INC UNIFORM & SUPPLY VENDOR _ VENDOR_ _ $31 50 VENDOR I VENDOR $30 99 $31 25 $29 79 $26 7_9 $27 50 $27 991- $27 75 _ $27 00 - - $27 50 $28 49 $30 00 - $2 -- - $89 40 $85 00 $83 50 - $94 29 I $88 00 $74 49 $70 00 $77 25 $83 49 - $76 75 $112 00 $67 49 $64 00 $76 59I $59 00 $76 49I 7 DAYS 7 DAYS 30 DAYS YES YES YES YES +$2 00/SET OF SHIRT BUTTONS 7 CITY OF DENTON, TEXAS DEPARTMENT OF POLICE MEMORANDUM TO Denise Harpool, Senior Buyer FROM Gary L Matheson, Assistant Chief of Police DATE September 5, 1996 RE Uniform Bid #1923 I have reviewed bid prices and examined samples of proposed items and would recommend that items I through 4 and item 7 be awarded to R&R Uniform Additionally, we would recommend items 5 and 6 be awarded to Regional Uniform Our basis is as follows • Items I - 3 were low bid meeting our needs • Item 4 - Low bids of $85 00 / $88 00 proposed same item neither of which were equipped with shoulder epaulets and color of jacket appears much darker than current issue • Items 5 & 6 were low bid meeting our needs • Item 7 - Low bid of $59 00 - Item proposed has side pockets which required an additional seam on front of jacket, thus creating a noticeable appearance change - this seam will also not accommodate our front lettering If further information is necessary, please call L Mathescfi, Assistant Chief of Police 601 E HICKORY STREET SUITE E DENTON, TEXAS 76205 DUTY OFFICER (817) 566-8181 FAX (817) 383-7966 F DATE 9/17/96 rQ ►RIMMED TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT Bid #1932--Janitorial Services RECOMMENDATION. Council approve award of Bid #1932--Janitorial Services to the lowest responsible bidder meeting specifications, Britton Building Maintenance, in the amount of $157,222 This total is for all buildings except the South Branch Library (See Exhibit `B') SUMMARY: Five bidders responded to the invitation for bids The four other bids have been deemed as not meeting specifications for the following reasons Palzetta Cleaning --Required bid bond was not enclosed Absolut Maintenance --Required number of referenced from comparable size contracts were not supplied SaniTech Inc --Required number of references from comparable size contracts were not supplied Member's Building Maintenance --Pricing bid on City Hall West and Emily Fowler Library is not responsible Industry average to clean is 07 per square foot These buildings were bid at an average of 03 per square foot --drastically lower than the other bid prices It is staffs determination that performance to specifications cannot be accomplished at this price structure In addition, Member's has Just recently been terminated from cleaning the city's recreation centers due to non-performance Britton Building Maintenance is currently providing satisfactory service at the recreation centers as well as many other city offices BACKGROUND: Tab Sheet, Exhibit`B' & Memo from Mary Ragusa, Facility Mgmt Coordinator PROGRAMS DEPART RENTS OR CROUPS- AFEECTE% Departments located at and citizens/patrons that use each of the building listed on Exhibit `B' and Facility Management FISCAL IMPACT: Budgeted funds are available in the `97 fiscal year operating budget for Janitorial services Respectfully submitted Prepared By Q Name Melanie A Harden Title Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 1932 age ed Benavides City Manager BID# BID OPEN # -- NAME DAT CiiY -- 1932 Janitorial Service August 13, 1996 OEBORINIION - Britton Building Maintenance -- --� Pelzetta Cleaning Abeolut Maintenance _VENDOR SamTech Inc mm_ VENLIOR Member a Building Maintenance VENDOR Rr I VENpOR VENDgq__ _VEI i _12 SECTION 30 City Hall $1,976 00 $2,000 00 _ _ $1,980 00 81,870 00 _ $1 960 00 _ N� 2 Cit Hall Carpets $550 00 $500 00 $575 001_ _ -_$510 00 $500 00 2 Cit Hall Windows 5300 00 8100 00 _ 5170 00 8320 00 _ _ $120 00 12 City Hall West $1 62000 $1 20000 $1 61600 _ _$660 00 _ 2 2 - _ $1,474 00' _ _S_37800 $800 00 5600 00 _ 2 City Hell Weat Carpets $600 00 $300 00 ' 2 City Hell West Windows $300 00 $100 00 _ _ 8600 00 _ $280 OO _ 8300 00 _2 _ r3 12 Municipal Airport $175 00 815 000I _$345 00 _ _$190 00, $350 00 2 Municl el Alr ort Cer ate S80 00 5100 OO _ $95 00 _- $48 0 $$50 00 ;J4 4 Municipal Airport Windows $76 00 ___$100 001 _ $60 00 - $6 5 00 _$32 00 $718 00 $150 001 _ $600 001 _ 12 CTION II* South Branch Library _ $776 00 $600 00� 2 South Branch Libre Carpets $310 00 $600 00 4 _- _ $320 00 _ $390 00 _ _ $400.00 h- 4 2 South Branch Library Windows $250 00 $350 00, _ 896 00 -$7 170 00 $220 00 _ $1,397_00 _ _$260 00 __$850 00 _6 _ 12 Emily Fowler Library $1,318 00 No Bid _ I_ Emil Fowler Libra Carpets $500 00 No Bid $470 00 $220 00 $600 00� _ $360 00� 6 $600 00 - _ $19� _2 4 Emil Fowler LibraryWindows 8200 00 No Bid SECTION III: Traffic Control Building _ 00 $200 00 6I _ _ 12 No Bid _ _ _ $190 00 _ _ 5200 i _ _5176 _ _ 7 12 Animal Control/Env Health $360 00 _ $260 00 _ $379 00 _ 8264 00 _ $280 00 Animal Control Windows _ _ $26 00 No Bid_ 7a � _$23 00 $75 00 _8 _ 12 Equipment Services _$110 00 __ $160 00 No Bid _ $148_00 - $150 00 _ Service Center/Purchasing $320 00 9 12 2 $200 00� No Bid No Bid $190 00 - S62 OO ill _ $275 001 $80 00 Service Center/Purch Carpets $50 00 _ 880 OO_ _ 12 Service Center/Utilities $1,344 00 $1,000 00I 10 _ _No Bid _ - $1 10000 $1 200 00 10 12 Communicatlona/Coin uter Arse 8120 00 $100 00 No Bid_ $94 00 - $100 00 10 _ 12 Service Ctr/Men a Downstalr RR _ $220 00 010000 No Bid _ - $94 00 _ $180 00)] 10 2 Service Center/Utilities Carpets $1450 00 _ _ $400 00 No Bid_ $620 00 _ _ _ $400 00 SECTION IV" �11 _ Denton Municipal Complex _ _ _ _ ------- DMC/Human Resources $400 00 12 $300 00l No Bid $387 001 _ $360 00 _ _ 11 11 12 _ 121DMC/Municipal DMC/Information Services $350 00 _ $300 00 _ No Bid __ $300 00� No Bid _ $338 00 $280 00 _ $460 00� Court $631 00 _ $493 00' i114 _ 12 DMC/Pollce Department _ _ $2 628 00 $2 760 00I _ No Bid_ _ 31 884 001 $2 500 00 11� 12 DMC/Pollce Department Floor $565 00 $800 00 _ No Bid _ - $500 00 _ _ $1 000 00 11f, 11 2 _ 2_ 2 12 Carpets _ Facilities Mana amen DMC Windows _4Bond? 8900 00 $160 00 $12600 b400 00 No Bid $10000 No Bid $10000No Bid $402 00 520000 _, $124 00 $800 00 312000 5120 0013 12 Vision Offices $18000 $350OO No Bid $17400 8175Bid_ yea NO _ Yes ea - _ Yee__ Joe nc =11 D Bid 10 Imnu 9�49__CY411RIT �n� �- - — BID NAME Janitorial Service OPEN DAT August 13, 1996 Britton Budding Maintenance # f1TY QtSCRIPTI6_N _ - VENDQR _ - - � 1 - SECTION I: Cit Hall $1,975 00 1a __12 2 _ Cit Hall Car ets $550 00 1b_ __ 2 12 Crty Hall Widows_ _ $300 00 $1,520 001 City Hall West E2 ta _ 2 2 City Hall West Carpets CityHall West Widows $600 00 jI � —$300 00 $175 00 $60 00 2b 3 3a 12 2 Municipal Airport —Municipal Airport Carpets_ 3b 5 5a _ 4 —Municipal Airport Widows $75 00 - _ $1,318 00 ___ $500 OO $200 00 $175 00 _ _12 2 SECTION 11: Emily Fowler Library _ _ Emil Fowler Library 5b 6 2 12 � Emily Fowler Library Windows SECTION Ili: Traffic Control Buddies l_7 12 Animal Control/Env Health _ $350 001 1 7a 2 Animal Control Widows _ $25 00 8 12 Equipment Services $110_00 9 12 _ Service Center/Purchase ___ $320 00 2 Service Center/Purch Carpets_ __ $50 00 F9a 10 12 Service Center/Utilities $_1,344 00i 110a 101_ 12 12 Communications/Coin uter Are _ $120 00 _ _ $220 001 Service Ctr/Men's Downstair R 110c _2 Service Center/Utilities_Car ets - — $450 00 $�r✓TION IV. Denton Municipal Complex 11 al 12 DMC/Human Resources 00 �11 11 d rL 12 DMC/Information Services $3500 506 _$ 531 00 12 DMC/Municial Court 11 12 DMC/Police Department DMC/Police Department Floor $2,628 00 _ $555 00 �11a 11 _ _12 2 DMC Carpets _ _$_900_ 00 11 _ 2 12 _ _ DMC Windows _ _ _ $150 00 $125 00 _ $180 00 12 �13 Facilities Management 12 Vision Offices __ _ _ _�_ Totals $23,700 00 $1,100 00 $600 00 $18,240 00 $1,200 00 $ 600 00 $2,100 00 $120 00 $300 00 $15,816 00 $1,000 00 $400 00 $2,100 00 $4,200 00 $50 00 $1,320 00 $3,840 00 $100 00 $16,128 00 $1,440 00 $2,640 00 $900 00 $4,800 00 $4,200 00 $6,372 00 $31,536 00 $6,660 00 $1,800 00 $300 00 $1, 500 00 _ $2,160 00 $157,222 00 11 CITY of DENTDN, TEXAS MUNICIPAL BUILDING • 215 E McKINNEY • DENTON, TEXAS 76201 (817) 566-8200 • DFW METRO 434-2529 MEMORANDUM TO Melanie Harden, Buyer FROM Mary Ragusa, Fac Mgmt Coord DATE September 3, 1996 SUBJECT Janitorial Services Bid # 1932 We recommend awarding Bid# 1932 to Britton Building Maintenance After evaluating the bids and checking each bidder's references we have determined that Britton meets all the bid requirements We plan to accept the entire bid except janitorial services, carpet and window cleaning at South Branch Library The entire price of the bid with the exception mentioned above is $157,222 Below is an explanation of reasons for rejecting the remaining bids a We feel Members Building Maintenance is disqualified for following reasons • Members' was terminated by the City of Denton from Bid 1550 - Recreation Centers on April 21, 1995 for non-performance • Members' bid # 1932 was not responsible, the price they bid for City Hall West and Emily Fowler Library was well below the industry standard It has been our experience that public facilities can not be cleaned to the specifications for this low price City Hall West Members bid a $9,600 for annual cost for janitorial services at City Hall West Which was $8, 088 below the cost of the next low bidder, Sani-Tech, who bid $17,688 for the annual cost for janitorial services at City Hall West Emily Fowler Library Members bid a $10,200 for annual cost for janitorial services at Emily Fowler Library Which was $3,840 below the cost of the next low bidder, Absolute, who bid $14,040 for the annual cost for janitorial services at City Hall West "Dedicated to Quahty Service" 12 Page Two Janitorial Bid # 1932 August 15, 1996 • On August 14, 1996, I spoke with Harvey Burger, Division Manager with Members regarding his low bid prices for City Hall West and Emily Fowler Library Mr Burger stated that if he was awarded the entire contract the low prices bid for these buildings cause a problem with his performing janitorial services to specifications He would be able to hire a non -working janitorial supervisor (someone who supervises only) and a floor man specifically for the City facilities However, if he was awarded only 1 or 2 sections of the bid he would not be able to afford this and the quality of service the City would receive from Members would be less than called for in the specifications b Sani-Tech Janitorial Services did not have 5 references from contracts with a minimum total square footage (+ or -) five percent (5%) of the buildings being bid Alvarado ISD had only been under contract with Sani-Tech since July 96 and was not in position to evaluate services Two of the references Sani-Tech listed were dissatisfied with the janitorial services they are receiving and stated that Sani-Tech was not performing to the specifications c Absolute Maintenance Services was the low bidder on Emily Fowler Library, however, they do not have 5 references from contracts with a minimum total square footage (+ or -) five percent (594) of the building being bid If you have an question call me at 7201 MaryVRaFac Co d 2331 FM 13 DATE SEPTEMBER 17,1996 1 I: TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID # 1937 - CAPACITORS RECOMMENDATION. We recommend this bid be awarded to the low bidder meeting specifications for each item Padmount capacitor bank Cummins $15,750 00 each Overhead capacitor bank Wesco $ 3,010 00 each Capacitor only Wesco $ 312 00 each for a total expenditure of $41,330 00 SUMMARY This bid is for the purchase of capacitor banks and extra capacitors Power capacitors improve the power factor, voltage levels, and reduce line losses on the utility system The overhead banks will be used for maintenance and operations, and the padmount banks will be for expansion of the underground system on South Bell The lower bids of Temple and Wesco did not meet specifications Six bid proposals were received in response to sixteen bids mailed to vendors BACKGROUND. Tabulation sheet, Memorandum from Don McLaughlin dated September 4, 1996 PRQCRAPARTMENTc_OR GROUPS AFFECTED. Electric Distribution Department, Utility Department and Electric Customers of the City of Denton FISCAL. IMPACT: Funds for this purchase will come from 1996 budgeted funds, account #610- 103-3560-9212 Prepared by Name Denise Harpool Title Senior Buyer Approved t� c^ Name Tom D Shaw, C P M Title Purchasing Agent 765 age Respectfully submitted Ted Benavides City Manager 14 Si N T U) .0 3 00 0 0 n z N ti caa a O N U N cn Q N o ti c OLO O 00 0 r T c O W X T 40. � a N c0 (D 0 N n E m I- M M � I-- 0) O V'M E N H T O O LO LO UO fir..(' c E E 0 U rn c N N a c U N w O N O O N c:j aci 0 0� ao8zw 0 0 t pc U O c N N cc c 0 E E E N U co O c0 4 N 40 N co t0 O N Vl § § --■ {-- — — -- d a � « # ■ - @ }m- � - �- ■ -- \ f-- � ■ ■ » �q ; k■ °■ i - ) — ] _ 9--99- �-- ----- LT M CD TM ma m 4. O C O W d N L N (A a�i a «? C N � L tiY aw LO o O U o LO o 00 c W W X EA m 0 CD O c pp O � T Q 0 m C c t0 O _ t0 C r N 60. H W � M (D T � O X � m O O LO to to LO � LO AIq�00 co LO N C_ Ln to co 0 co C J N E N to UW c 0ig CD U E U) a to c F `D c�i U) U O c C O N O U c U CD x ca 3a U)F .008`3zw II 0 c 0 2 (D C J C f0 O (D f! O O C ` 8 O � � O W U 0. Co to U) 0)z m a Z M OL N � 0)f0 � N �o 20 I! :: Uto m oCf) U C N �a rn aD C y W W t � N � N To Denise Harpool, Senior Buyer From Don McLaughlin, Senior Engineer Electric Engineering Date September 4, 1996 Subiect Evaluation of Quotation on bid # 1937 Overhead Capacitor Banks and Individual Capacitors The overhead capacitors are for maintenance and operations The utility staff recommends awarding the bid for overhead capacitor banks and individual capacitors to the low bidder WESCO Total cost of the overhead capacitor banks is $12,040 Total cost of the individual capacitors is $3744 Padmounted capacitor banks The padmounted capacitor banks are for expansion of the underground system on South Bell The utility staff recommends awarding the bid to Cummin Supply Justification The bids by Temple I, Dealer, and WESCO were for the box and capacitors only The bid from Preferred Sales was for a single phase controller The bid from Cummins Supply included a 3-phase controller Cummins Supply equipment came closes to the specifications of all the bidders Total cost of the two padmounted capacitor banks is $41,330 Sincerely, Donald L McLaughlin cc Joe Cherri Ralph Klinke H \HOME\E ENG3\DOCUMENT\PURCHASI\1937\DENISE 16 DATE- SEPTEMBER 17,19% TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID # 1946 - STEEL DISTRIBUTION POLES RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting specification, Trans American Power Products, in the total amount of $46,872 00 SUMMARY: This bid is for the purchase of steel poles to be on the north side of Loop 288 between US 77 and Sherman Drive The two lower bids from Cummins and Priester did not bid a pole that has the weathering finish which was specified in the bid Seven bid proposals were received in response to twenty-one bid packages mailed to vendors BACKGROUND. Tabulation Sheet, Memorandum from Don McLaughlin PRQ(:RAMS, DEPARTMENTS OR GROUPS -AFFECTED.- Electric Distribution, Electric Utilities, Electric Customers of the City of Denton FISCAL IMPACT: Budgeted funds for 1996 for overhead construction, account 610-103-1031- 5880-8925 Prepared by ��JVV\A—,-A--)�a Name Demse Harpool Title Senior Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 768 AGENDA Respectfully submitted Ted Benavides City Manager 19 nz � § ' f ƒ ! ■ ) ` f f $ $ - § � ) Q k § , § , ' 2 ��� � s s f ■ ■ f ■� ■ k � § § � f § � k \ $ / � §) | � ■ s a a s s s■ - � ` § i ( § / \ k % § . ; , , , ; ; , § � § 7 � ���� � � �s s ■ a ■ s ■� s����� § � § K 2 § \ k ( § \ § � ) § E �� a � f ! s § ■ s a � ■ & $ § � � k § § A ) � , q f �---- ---� - ---- f , f , f , ■ � '§ E k 3 3 a� f 2 § � ° � � ---- § ƒ | — --� | ` i a § § § 2 § § k u © % E E E E @ / § � � j ; � � , § § { k � 7 §� � � ) 2 2 � � § ) § 7 § - § § � & G C f 7 § � 8 ƒ " § ; & ` § § � m 2 § ) ` 2 ] � ) / � § ) | � 2 § § / � � � � # � I � � � � �_ p � d § § � � � � - — - - ����� _�_ .�=--- � To Denise Harpool, Senior Buyer From Don McLaughlin, Senior Engineer Electric Engineering Date September 3, 1996 Subject Evaluation of Quotation on bid # 1946 The weathering steel poles are for an overhead circuit along the north side of Loop 288 between U S 77 and Sherman Drive The utility staff recommends awarding the bid for weathering steel poles to Trans American Power Products, Inc the low bidder meeting specifications Total cost of the weathering steel poles is $46,872 I am enclosing the bid evaluation spread sheet for bid 1946 Since 1y L Donald L McLaughlin cc Joe Cherri Ralph Klinke H \HOME\E ENG3\DOCUMENT\PURCHASI\BPOLES\DENISE 21 zz co r co W L. 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