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Home My WebLink About1996-222ORDINANCE NO!� AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS CECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM N i�R 22 VENDOR AMOUNT 1948 ALL PAVEMENT SPECIALIST INC $66,106 00k 1949 ALL ASH PROPERTIES c/o SCOTT BROWN $18,072 00 PROPERTIES CECTiON II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or ins designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted 4FCTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SFCTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this I— day of a 4' 1996 ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY j SUPPAYORD24E� JACI ILLER, MAYOR 2 DATE OCTOBER 1, 1996 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID # 1948 - CRACK SEALING OF STREETS RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Pavement Specialists Inc , in the amount of $66,106 00 SUMMARY. This bid is for the crack sealing on numerous City of Denton streets This process is intended to prevent moisture penetration of the asphalt street surface, therefore, extending the life of the street BACKGROUND- Tabulation Sheet, List of affected streets PROGRAMS,DEPARTMENTS OR GROIIpS�-AFFECTEIL Engineering, Street Patching Division, Citizens of Denton FISCAL IMPACT: Funds for this program are from 1996 / 97 budget funds for Street Maintenance Approved by Name Tom D Shaw, C P M Title Purchasing Agent 777 AGENDA Respectfully submitted Ted Benavides City Manager 3 STREET NAME FROM TO Angelina Band San Gabriel San Gabriel Ashcroft Lane Cobblestone Dead-end Avon Heather Stratford Auburn parkelde Georgetown Bell Avenue Windsor Locust Bent Oaks Lillian Miller Oakhurst Brandywine Deadend Cul-de-sac Cobblestone Locust Evers Parkway Copper Ridge Ookshlre Brandywine Deerwood Parkway Grant Parkway Silver Dome Dover Avon Sherman Drive Evers Parkway Windsor Dead-end Forrestddge Hopson Lane EI Paseo Grant Parkway Ferris Rd Deerwood Heather Wellington Stretford Hickory Creek Rd FM 2181 Bridge past school Indian Ridge Teasley Lane Smokedse Circle Linda Lane Cobblestone Dead-end Manor North Circle Cul-de-sac Manor South Circle Cul-de-sac Misty Hollow Oakshire Brandywine Momecito Rd Hickory Creek Dead-end Tu.111nM Mcminoslde Momingelde Moonlight Springvdley Northlake Trail Amherst Bowling Green Oakhurst Drive Bentoaks Drive Bentoaks Drive Oakehire Mockingbird Dead-end Parkslds Amherst Windsor Peak Greenlee Fannin Piping Rock Dallas Drive San Gabriel Rolling Hills Circle Forrestridge Forrestrldge San Gabriel Piping Rock Angelina Bend Skinner Prairie Robertson Smokedse Circle Indian Ridge Indian Ridge Southddge Lillian Miller Stonegate Spdngvelley Highway 380 Deadend Stonegate 136 Service Rd Hollyhill Stonegate Pennsylvania Longddge Stonegate Pennsylvania Southddge Stonegate Southddge Longddge Stuart Rd Windsor Loop 288 Timber Green Circle Forrestridge Forreatddge Twilight Spdngvalley Deadend Westgate Payne Drive Deadend West Oak Bonnie Brae 135 Service Rd Wilson Newton nm 4 1 DATE OCTOBER 1, 1996 MTTKIMN' ' � TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID # 1949 - LEASE OF OFFICE SPACE RFCOMM NDATION. We recommend this bid be awarded to the single respondent, Ash Properties c/o Scott Brown Properties in the amount of $1,506 00 per month for 1 year Total award $18,072 00 SUMMARY• This bid is for the lease of approximately 1,665 square feet of office space to house the Community Development Block Grant offices CDBG has been occupying this location at 205 N Locust for some time They recently absorbed space left by Main Street in their relocation to City Hall West The additional square footage increased the lease payments to over $15,000 00 creating a bid situation We have been renting the space on a monthly basis The attached lease agreement has been approved by our legal staff as well as Scott Brown Properties and will run from November 1, 1997 - October 31, 1998 BACKGROUND: Tabulation Sheet, Lease Agreement PROGRAM; DEPARTMENTS-9BS:ROUPS_AFFECTED_ Community Development Block Grant Division FISCAL -IMPACT: 1996 / 97 Budget Funds Account #219-050-CDCO-8518 Rent of Buildings Respectfully submitted Ted Benavides City Manager Approved Name Tom D Shaw, C P M Title Purchasing Agent 776 AGENDA BID s BID NAME OPEN DATE # � QTV �1 12M0 _ 1949 LEASE OF OFFICE SPACE SEPTEMBER 12,1996 SCOTT BROWN VENDOR LEASE OF OFFICE SPACE I-_ $1,506 00 TOTAL $18,072 00 ALL UTILITIES PAID BY LANDLOR T LEASE AGREEMENT BETWEEN THE CITY OF DENTONe TEXAS AND SCOTT BROWN PROPERTIES I. PARTIES. This Lease is between the City of Denton, 215 E. McKinney, Denton, Texas, ("Lessee") and Scott Brown Properties, 205 N. Locust, Denton, Texas ("Lessor") to lease property located at 100 W. Oak, Suite 204, 206, 208 and 210 in the Texas Building ("Property"). II. TERM. The initial term of this Lease shall commence on the 1st day of November, 1996, and end on the 31st day of October, 1997. A new Lease Agreement must be signed by bath parties 30 days before the end of the above term, unless notice of termination is given by either party. III. MOVE -OUT NOTICE AND EARLY MOVE -OUT. At least 30 days written notice of intent to move out must be given to Lessor. In no event may Lessee's move -out notice terminate the Lease sooner than the end of the Lease term unless there is substantial malfunction of utilities or damages by water or fire, or similar cause as speci- fied below under Section X, DAMAGES AND DESTRUCTION. IV. RENT. Lessee shall pay One Thousand Five Hundred and Six Dollars ($1,506.00) per month for rental, on or before the first day of each month (the due date). If all rent is not paid by the 3rd day of the month, Lessee agrees to pay an initial late charge of Twenty-five Dollars ($25.00) plus a late charge of $1.50 per day thereafter until paid in full. Lessee agrees to pay a charge of Twenty-five Dollars ($25.00) for each returned check V. CONDITION OF PREMISES. Property is expected to be in the same condition at the time of move -out as it was at the time of move -in, reasonable wear and tear made during occupancy, and improvements made prior to occupancy excepted Lessee agrees to test smoke detectors before occupying the Property, and is responsible for notifying Lessor if smoke detectors are not functional throughout Lessee's occupancy. Batteries for smoke detectors, AC filters, and light bulbs will be replaced at Lessee's expense VI. . Lessor shall pay for fire and extended coverage on the Property VII LIABILITY Lessor will not be liable to Lessee or Lessee's guests for any damages or losses to person or property, including theft, burglary, assault, vandalism, or other crimes Lessor will not be liable to Lessee or guests for personal injury or for damage to or loss of their personal property from fire, flood, water leak, rain, hail, ice, snow, lightning, wind, explosion, interruption of utilities, or other occurrences unless the damages from these occurrences are attributable in any way to Lessor's negligence Lessor strongly recommends that Lessee secure its own insurance to protect against all of the above occurrences VIII REPAIRS AND MALFUNCTIONS Lessee agrees to request all repairs and services in writing to Lessor, except in an emergency when a telephone call will be accepted Workers shall have the right to temporarily turn off equipment and interrupt utilities to perform repairs or maintenance which require such interruption Lessor shall keep the foundation, the exterior walls, and the roof in good repair except that Lessor shall not be required to make any repairs occasioned by the negligence of Lessee, its employees, subtenants, licensees and concessionaires Lessor will make all repairs within a reasonable time of Lessee's request IX DAMAGE AND DESTRUCTION In case of malfunction of utilities or damage by fire, water or similar cause, Lessee shall notify Lessor immediately The Lease shall continue and rent shall not abate during such periods, unless the damages are substantial If damages are substantial, Lessor or Lessee may terminate this Lease in writing In this case, rent shall be prorated and the balance and deposits refunded X REIMBURSEMENT Lessee shall promptly reimburse Lessor for any loss, property damage, or cost of repairs or services caused to the Property by negligence or improper use by Lessee or guests This includes damages to doors, windows, or screens, repair costs and damages from plumbing stoppages in lines exclusively serving Property, and damages from windows or doors left open Lessor's failure or delay in demanding damage reimbursement, late -payment charges, returned checks or other sums due shall not be deemed a waiver, and Lessor may require payment at any time Lessor may require advance payment of repairs for which Lessee is liable XI WEEK LESSOR MAY ENTER. Lessor may enter Property when and if the rent is more than seven (7) days delinquent PAGE 2 XII CONTRACTUAL LIEN AND ABATEMENT. All personal property on the premises is subjected to a contractual lien to secure payment of delinquent rent In order to exercise contractual lien rights, Lessor may enter the premises and remove and store all such property, provided the resident be present or written notice of entry must be left afterward XIII CLEANING Upon move -out, the property must be cleaned thoroughly If Lessee fails to clean, reasonable charges to complete such cleaning shall be deducted XIV PERSONAL Lessee's telephone number is (817) 383-7726 EXECUTED this � day of �(1 �i� of / 1996 CITY OF DENTON, TEXAS BY TED BENAVIDES, CITY MANAGER ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L. PROUTY,-'CIT-iG-_A, SCOTT BROWN PROPERTIES 1� BY i SCOTT BROWN, OWNER E \WPDOCB\K\CDBG LEA PAGE 3