The URL can be used to link to this page

Home My WebLink About1996-245ORDINANCE NO Ct(A —;? V5- AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER -Na VEND -OR AMOUNT 1952 1 PREFERRED $ 4,17000 1952 2,5,6,7,8,10 TECHLINE $55,91736 1952 3,4 PRIESTER $25,430 00 1952 9 WESCO $12,50000 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted, bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein 9SC TTON V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this5e day of -KW, 1996 JAILLER MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY ?91-X 4)c3D� APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY SUPIPLY ORD DATE NOVEMBER 5, 1996 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID #1952 - DISTRIBUTION TRANSFORMERS RECOMMENDATION: We recommend this bid be awarded to the lowest evaluated bidder for each item as listed ITEMS) VENDOR TOTAL AWARD 1 PREFERRED $ 4,17000 2,5,6,7,8,10 TECHLINE $55,917 36 3,4 PRIESTER $25,430 00 9 WESCO $12,500 00 For a total expenditure of $98,017 36 SUMMARY. This bid is for the purchase of distribution transformers which will be used in new residential developments or as replacements for existing transformers and for safety stock These transformers are evaluated by load loss to show the least expensive to operate over a period of time Eight bid proposals were received in response to twenty-one bid packages mailed to vendors BACKGROUND. Tabulation Sheet, Memorandum from Don McLaughlin dated October 1, 1996 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Electric Distribution, Electric Utilities Department, Electric Customers of the City of Denton FISCAL IMPACT Budgeted funds for Electric Distribution 1997, account #610-103-1031-3680- 9222 Respectfully submitted Ted Benavides City Manager Prepared by Name Denise Harpool Title Senior Buyer Approved Name Tom D Shaw, C P M Title Purchasing Agent 789 AGENDA v N H 41 H H N H 6 pH a S 8 8 $ 8 $ 8 8 $ o i E; 8 3 M b -- - - 88p 8 $ 8y8p 8 pSp y8y W H N h $ 8 $ $ a � W a H H � H H H V�9 rMn N C ppp V\ a�55]]11(ow Gq W �.j �a4( r �eWJ a Aw F ow a o. ad a A dd�' W e e e M W ea W W ll B 3 d Q O 00 To Denise Harpool, Senior Buyer From Don McLaughlin, Senior Engineer Electric Engineering Date October 2, 1996 Sub3ect Evaluation of Quotation on bid # 1952 Locations The single phase padmounted transformers are for Oakmont II and other developments that City staff is talking about at the Developmental Review Committee The 150 KVA 120/208 volt padmounted transformers are to maintain stock for maintenance and operation The 500 KVA 277/480 volt padmounted transformers is for the expansion of the Denton County Juvenile Detention Center The 750 KVA 277/480 volt padmounted transformers is to replace the transformer the City sold to Acme Brick The 1000 KVA 277/480 volt padmounted transformers is for the Denton County Criminal Justice Center The 1500 KVA 277/480 volt padmounted transformers is for the Denton Independent School District's new middle school on Londonderry The 2000 KVA 277/480 volt padmounted transformers is to replace the transformer being used for the Denton Distribution Center on Airport Road Addition Please add one 1,000 KVA 277/480 volt transformer purchase The 750 KVA 277/480 volt transformer at is to be changed out in November with a 1,000 KVA Sincerely, Donald McLaughlin Attachments I Exhibit I, Loss / Cost Evaluation II Exhibit II, Total Cost to the Safety Klean transformer EXHIBIT I FOR BID 1962 PAGE Item 1 Loss / Cost Evaluation of Five 25 KVA 120/240 Volt Padmounted Loop Single Phase Transformer MADE NIL LL LOW BID $4 365 Item 2 Loss / Cost Evaluation of Five 50 KVA, 120/240 Volt Padmounted Loop Single Phase Transformer LOW BID $6,141 Item 3 Loss / Cost Evaluation of Ten 75 KVA, 120/240 Volt Padmounted Loop Single Phase Transformer LOW BID $7,674 BIDDER BY LOSSES LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS Cummins Kuhlman 86 254 320 $1,125 $5411 42 KBS 65 217 282 $915 $4,538 98 Preferred Central 76 219 295 $834 $4,365 56 Priester Cooper 65 217 282 $897 $4,477 110 Techline Howard 78 241 319 $881 $4,630 70 Temple GE 67 278 345 $1,047 $5,255 112 WESCO ABB 60 276 336 $909 $4,722 98 BIDDER MADE BY NIL LOSSES LL LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS Cummins Kuhlman 104 477 581 $1,303 $7,258 42 KBS 91 480 571 $1,060 $6,341 98 Preferred Central 115 414 528 $1035 $6,181 63 Priester Cooper 91 480 571 $1,045 $6,290 110 Techline Howard 123 415 538 $1,002 $6,141 70 Temple GE 116 626 742 $1120 $7,360 112 WESCO ABB 95 435 530 $1,126 $6410 98 BIDDER MADE BY NIL LOSSES LLTL LOSSES LOSSES BID COST CAL COST DELIVERY DAYS Cummins Kuhlman 142 834 778 $1,523 $8,972 42 KBS 151 629 780 $1,140 $7,732 98 Preferred Central 192 454 646 $1,298 $7,878 56 Priester Cooper 151 829 780 $1,123 $7,674 110 Techline Howard 154 557 711 $1,284 $7,942 70 Temple GE 139 668 807 $1,524 $9,092 112 WESCO ABB 142 672 814 $1,215 $8,089 98 EXHIBIT I FOR BID 1962 PAGE Item 4 Loss / Cost Evaluation of Ten 100 KVA, 120/240 Volt Padmounted Loop Single Phase Transformer MADE NIL ILL LOW BID $9 291 Item 5 Loss / Cost Evaluation of Three 150 KVA, 120/208 Volt Padmounted Loop Three Phase Transformer LOW BID $19 018 Item 6 Loss / Cost Evaluation of One 500 KVA, 277/480 Volt Padmounted Loop Three Phase Transformer BIDDER LOSSES LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS BY Cummins Kuhlman 193 649 842 $1,807 $10419 42 KBS 196 686 882 $1 448 $9,378 98 Preferred Central 218 623 839 $1470 $9,364 56 Priester Cooper 196 686 882 $1420 $9,291 110 Techline Howard 208 706 914 $1,441 $9 543 112 Temple GE 186 999 1185 $1543 $10,927 112 WESCO ABB 167 939 1106 $1,345 $9 849 98 BIDDER MADE BY NL LOSSES ILL LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS KBS 413 1207 1620 $4,134 $21,236 98 Preferred Pauwels 283 1553 1836 $3,794 $20,099 63 Priester Cooper 413 1207 1620 $4,092 $21,094 110 Techline Howard 309 1224 1533 $3,718 $19 018 147 Temple GE 84 1595 1679 $4,745 $21788 63 Van Tran Van Tran 350 1520 1870 $4,437 $22,726 77 WESCO ABB 304 1467 1771 $3,860 $20,224 63 BIDDER MADE BY NIL LOSSES LL LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS KBS 961 3086 4027 $6,720 $40,428 98 Preferred Pauwels 648 3337 3985 $6,709 $38,641 63 Priester Cooper 961 3066 4027 $6,656 $40,212 110 Techline Howard 843 2955 3798 $6 542 $38 491 147 Temple GE 184 4637 4821 $6,948 $39,699 63 Van Tran Van Tran 820 4000 4820 $8,013 $48,581 77 WESCO ABB 741 3449 4190 $6,461 $38932 63 EXHIBIT I FOR BID 1952 Item 7 Loss / Cost Evaluation of One 750 KVA, 277/480 Volt Padmounted Loop Three Phase Transformer BIDDER MADE BY NILLL LOSSES LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS KBS 1081 5276 6357 $9,042 $56 274 98 Preferred Pauwels 881 5574 6455 $8,586 $54 009 63 Priester Cooper 1081 5276 6357 $8,950 $55,963 110 Techline Howard 1167 4311 5478 $8,474 $52 017 147 Temple GE 315 4484 4799 $11,262 $54,887 63 Van Train Van Tran 1020 5900 6920 $10,817 $63740 77 WESCO ABB 1074 5034 6108 $8700 $54:293 84 ILOW BID sb2,u1/� Item 8 Loss / Cost Evaluation of One 1,000 KVA, 277/480 Volt Padmounted Loop Three Phase Transformer BIDDER MADE BY NIL LOSSES ILL LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS KBS 1363 6822 8185 $10,940 $69,933 98 Preferred Pauwels 1044 7749 8793 $9,681 $65,955 63 Priester Cooper 1363 6822 8185 $10,831 $69,565 110 Techline Howard 1417 5577 6994 $9,970 $63,164 147 Temple GE 423 5484 5907 $13896 $67,856 63 Van Tran Van Tran 12701 7800 9070 $12,054 $76,020 77 WESCO ABB 1319 5916 7235 1 $10,500 $65,211 84 LOW BID1 $63 164 Item 9 Loss / Cost Evaluation of One 1,500 KVA, 277/480 Volt Padmounted Loop Three Phase Transformer BIDDER MADE BY NL LOSSES LL LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS KBS 1941 9405 11346 $14,379 $94,551 98 Preferred Pauwels 1145 10674 11819 $12,488 $85,545 63 Priester Cooper 1941 9405 11346 $14,233 $94.058 110 Techline Howard 1893 8310 10203 $13 331 $87,141 147 Temple GE 554 8691 9245 $17 356 $90 796 63 Van Tran i Van Tran 1880 10050 11930 $16,989 $104,907 77 WESCO ABB 1910 8553 10463 $12,500 $85,244 84 ILOW BID 1 $85,244 0 EXHIBIT I FOR BID 1952 Item 10 Loss / Cost Evaluation of One 2,000 KVA, 277/480 Volt Padmounted Loop Three Phase Transformer BIDDER MADE BY NIL LOSSES LL LOSSES TL LOSSES BID COST CAL COST DELIVERY DAYS KBS 2430 12255 14685 $16,648 $115,318 98 Preferred Pauwels 1888 12422 14310 $16,809 $111,875 63 Priester Cooper 2430 12255 14685 $16479 $114747 110 Techline Howard 2424 11640 14064 $14 765 $106 958 147 Temple GE 744 10508 11252 $23406 $118,581 63 Van Tran Van Tran 2310 13600 15910 $21 846 $136,146 77 WESCO ABB 2098 11586 13684 $16,500 $109,934 84 LOW BID $106,958 EXHIBIT II FOR BID 1952 ITEM DESCRIPTION QUANTITY DISTRIBUTOR MANUFACTURER PRICE TOTAL H \HOME\E ENG3\TRANX\B1952\B1952 WK3 02-Oct-96 GRAND TOTAL 11 05 AM $98,016 ITEM 1 25 KVA 120/2401 Phase UG 5 Prefered Central $834 $4,170 ITEM 2 50 KVA 120/240 1 Phase UG 5 Techline Howard $1,002 $5,010 ITEM 3 75 KVA 120/240 1 Phase UG 10 Priester Cooper $1,123 $11,230 ITEM 4 100 KVA 120/2401 Phase UG 10 Prlester Cooper $1,420 $14,200 ITEM 5 150 KVA 120I240 1 Phase UG 3 Techline Howard $3,718 $11,154 ITEM 6 500 KVA 277/480 3 Phase UG 1 Techline Howard $6,542 $8,542 ITEM 7 750 KVA 277/480 3 Phase UG 1 Techline Howard $8,474 $8,474 ITEM 8 1040 KVA 277/480 3 Phase UG 1 Techline Howard $9,970 $9,970 ITEM 9 1500 KVA 277/480 3 Phase UG 1 WESCO ABB $12,500 $12,500 ITEM 10 2000 KVA 277/480 3 Phase UG 1 Techline Howard $14,765 $14,785 10