HomeMy WebLinkAbout1996-248ORDINANCE NO % -4_ q,?
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES BY THE STATE, PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf
of the City of Denton, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies or services can be purchased by the City
through the General Services Commission programs at less cost than the City would expend if
bidding these items individually, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "Purchase Orders" attached hereto, are
hereby accepted and approved as being the lowest responsible bids for such items
PURCHASE
ORDER VENDOR AMOUNT
70307 IBM $ 19,622 40
70826 IBM $103,105 00
SECTION II That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the
General Services Commission for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards, quantities
and for the specified sums contained in the bid documents and related documents filed with the
General Services Commission, and the purchase orders issued by the City
01
SECTION III That should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by the General Services Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract which shall be attached
hereto, provided that the written contract is in accordance with the terms, conditions, specifications
and standards contained in the Proposal submitted to the General Services Commission, quantities
and specified sums contained in the City's purchase orders, and related documents herein approved
and accepted
SECTIQN_LV That by the acceptance and approval of the above numbered items set forth
in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor
in the amount and in accordance with the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this 5� day of41996
JAe MILLER MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
_c�f
SETA4014ANC�
DATE NOVEMBER 5, 1996
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER # 70307 TO IBM
RECOMMENDATION. We recommend Purchase Order #70307 to IBM be approved in the
amount of $19,622 40
SUMMARY. This purchase order is for the acquisition of two IBM RISC 6000 computer
workstations for Utility Engineering including 12 months onsite maintenance These units will
enhance the current GIS hardware and software
The pricing for the two units is from the State of Texas Purchasing General Services Commission and
therefore complies with all bidding requirements
BA KCC�ROUND: Purchase Order #70307, Quote from IBM
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Utility Engineering, GIS Program
FISCAL IMPACT. Funds for these computer systems were approved in the 1996/97 budget
process, account#437-036-0176-9103
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
783 AGENDA
Respectfully submitted
o�
Ted Benavides
City Manager
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From Lloyd Newton
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Page 2 of 3
ILAST RESTORED FILE . 197472A)
OCT 10, 1996 14 35
Proposal Usage
IUSERID • LNEWTONII
IBM programs classified For Proposal Usage may be used by
IBM personnel to support marketing recommendations that
result in proposals for IBM equipment, programs, and lease
or purchase plan offerings, or to revalidate such proposals
Reports generated by these programs may be included directly
in proposal: or presentations
SOCT 10, 1396 14 35 CITY DENTON 7248 132, 128MB, 1 2GB
GKT250P, P200,
THE FOLLOWING ADDITIONAL FEATURES ARE PART OF THE 7248
BASE SYSTEM THERE ARE NO FEATURE CODES FOR THESE
FEATURES, SO THEY DO NOT APPEAR IN THE CONFIGURATION
REPORT
INTEGRATED SCSI 2 CONTROLLERS'
1.2 CACHE —
INTEGRATED E15 GRAPHICS ADAPTER —
INTEGRATED ETHERNET ADAPTER —
INTEGRATED AUDIO —
QUAD SPEED CD ROM DRIVE-
1 44MB 3 5 INCH DISKETTE DRIVE-
3 BUTTON HOUSE —
10CT 10, 1995
14 35 CITY DENTON 7248 132, 128MB,
1 2G8
GKT250P, P200,
UNIT MDL/FC
DESCRIPTION QTY
PURCHASE
MAINT
MONTHLY
7248 132
RISC SYSTEM/6000 43F SERIES 1
5000
OBP
50 00
- 2851
IBM PWR GRT250P GR RDA — 1
1260
00P
N/O
-3614
IBM P200 COLOR MONITOR- 1
2669
BOP
30 06
4083
32MB MEMORY SINN — 2
2560
BOP
N/O
4085
64MB MEMORY SEL FROM 16MB— 1
1320
08P
H/O
4238
DOC 15-PIN TO 13113 DISPLAY CBL 1
100
00P
N/O
5005
PREINSTALL 1
HC
NC
9300
LANGUAGE GROUP SPECIFY US 1
NC
NC
9310
101/102 KEY ENHKEYBOARD US 1
NC
NC
8396
1 2G8 B H DISK DR 1
NC
NC
$986
LINE CORD SPECIFY US 1
NC
NC
13440
BON
Be BON
VPA DISCOUNT - 27 PCT
3628
Be
HNNMACHINE TOTALNHH
9811
20H
Be BON
HARDWARE TOTALS
9811
EON
TOTALS
HARDWARE PURCHASE TOTAL �11 20N�
MONTHLY MAINTENANCE CHARGE TOTAL Be BON
SOCT 10, 1996 14 35 CITY DENTON 7248 132, 128MB, 1 ROB
GKT250P, P200,
CUSTOMER FINANCING ALTERNATIVES
In addition to the prices stated above, IBM Credit Corporation
financing programs are offered for most IBM machines Related
financing such as LPM, END, other IBM one time charges may also
be Included under Term Lease or Installment Payment Master
Agreements
TERM LEASES
3 4, or 5 year term for most machines 5
Fixed monthly payments F
PAGE 0
PAGE 1
PAGE 2
DATE NOVEMBER 5, 1996
r�ii `TK�IifYy f r 14D) a] R Y
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER # 70826 TO IBM
RECOMMENDATION: We recommend Purchase Order #70826 to IBM be approved in the
amount of $103,105 00
SUMMARY: This purchase order is for the annual lease payment on an IBM 9221-191 Mainframe
Computer/Processor with disc drives, integrated communications adapter and three (3) 19 2
communication lines This unit will replace our older model 4381 mainframe for a three year interim
time period while the new computer systems are implemented The new unit will be 2-3 times faster
than the existing system and can be acquired for no additional cost over the old unit IBM is currently
bundling software and hardware maintenance cost with hardware purchase pricing allowing them to
quote lesser prices on the new State General Services Commission Contract
The pricing for this lease is from the State General Services Commissions Catalogue pricing
Information Services Advisory Board recommends approval
BACKGROUND_ Purchase Order #70826 to IBM, Minutes from Information Services Advisory
Board of June 12, 1996, quotations form IBM
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED— Information Services Division,
all users supported by mainframe processor
FISCAL IMPACT: Funds to enter into this lease and make the first year's payment are available
in the 1996/97 budget, account # 100-044-0080-8509
Respectfully submitted
Ted Benavides
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
782 AGENDA
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MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF JUNE 129 1996
MEMBERS PRESENT Don Edwards, Rosa Lawton and Renae Seely and Lupe Tavor
MEMBERS ABSENT Bruce Mitchell
OTHERS PRESENT Gary Collins
Renae Seely made a motion the minutes of the November 27, 1995 be approved Rosa
Lawton seconded the motion and it was passed unanimously
Gary Collins stated that the annual renewal of the IBM operating system software was
due. Gary Collins explained that this software was necessary for the IBM 4381
mainframe to operate and no application software such as Payroll, Utility Billing, etc
could function without this software being operational Gary Collins also explained that
this software is proprietary and a single source vendor Rosa Lawton made a motion the
Board recommend the City Council approve the annual maintenance agreement with IBM
for maintenance of the operating system software Lupe Tavor seconded the motion and
it passed unanimously.
Gary Collins explamed that there was a software package available from Decision
Technology, that would provide the using departments to download data from any of the
mainframe files to spread sheets, databases and documents on their PC's Gary Collins
stated this software was unique in the way it took VSAM and tape files and made them
appear as relational databases. Gary Collins indicated during the trial period this software
was used to download Waste Water data from the mainframe for analysis in determimng
the extent of the rebate for February Waste Water billing. Renae Seely made a motion
that the Board recommend the City Council approve the purchase of this software
package from Decision Technology known as Decision Analyzer Rosa Lawton seconded
the motion and it passed unanimously
Gary Collins explained that IBM had introduced a new program that bundled software
and hardware. Gary Collins stated under this new program the City could acquire a new
IBM 9221 mainframe and new disks dries for the budgeted costs associated with
software and hardware maintenance. Gary Collins explained that this program was a 3
year lease purchase and was based upon annual up front payments. Gary Collins stated
that the new mainframe computer would be 2 3 times faster than the current mainframe
W
Data Processing Advisory Board
June 12, 1996
Page 2
computer and the new disks would have an additional 5 gigabytes of disk storage than the
current disk drives Gary Collins indicated that due to the annual up front nature of the
payment schedule that the city would have to wait until the beginning of the new fiscal
year to enter into this agreement. Lupe Tavor made a motion that the Board recommend
the City Council approve a 3 year lease purchase with IBM for a new IBM 9221
mainframe and new 45 gigabyte DASD drives and controllers when the funding became
available Rosa Lawton seconded the motion and it passed unanimously
Gary Collins explained that the City had installed a new release of the Geographic
Information System (GIS) software and that the RISC/6000 workstations in the
Engineering and Planning Departments were exceptionally slow due to memory size and
speed. Additionally, Gary Collins explained that when memory upgrades were priced the
costs to acquire faster, larger machines was not significantly more than the memory and
processor speed upgrade costs. Gary Collins stated a side benefit of acquiring new
workstations for the Engineering and Planning Departments is the old workstations could
be used for General Public access to the City's GIS System. It is planned to place one
of the old workstations in City Hall West, City Hall and the Service Center for use by
the General Public. Gary Collins stated that the funds for these replacements was coming
primarily from the 1990 GIS CO Funds Rosa Lawton made a motion that the Board
recommend the City Council approve the purchase of these new workstations from IBM
Lupe Tavor seconded the motion and it passed unanimously.
There being no further business the meeting was adjourned
IBMi MAINFRAME INTERIM REPLACEMENT
DESCRIPTION
CURRENT
PROPOSED
BUDGET
ANNUALCOST
PER YEAR
FOR 3 YRS
IBM Software costs
92,044 00
12,360 00
UHW Hardware Maintenance costs
37,704 00
10,104 00
ESO Option 191
64,085 00
- A 9221-191 processor w/64MB RAM
- 3 years IBM hardware maintenance
- 3 years IBM operating system software
- Migration services to assist migration
- Transport and Install new processor
RAMAC DASD, ESCON attached
35,057 00
- 45 Gig
- 3 years hardware warranty
- Migration services
INTEGRATED COMMUNICATIONS ADAPTER
3,96300
- 3 19 2 Communications lines
Total Software and Hardware costs
129,748 00
125,569 00
i0
OCT 16 '96 10'07 FIR DEPT JHI
214 2E0 TO 910175667533 P 01/02
i
C3yCo�
InWnasonal Business Maohhies Corporation 1e09 LBJ Freeway
Dallas, Tessa ISM
June 6, 1996
Gary Collins
Director of Information Systems
City of Denton
Municipal Bldg
Denton, TX 76201
Dear Gary
The following information briefly describes the Entry Server Offering (ESO) for the options we
have been discussing
ESO Option 191
e A 9221-191 processor with 64MB of storage, 12 channels, 11 MIps, SW Gr 30
3 years of IBM hardware maintenance for the 922I-191
• 3 years of operating system software as noted in Option 150
Migration services to assist in migrating to new platform
• Transportation and installation of new processor
IPMA, 3 annual payments $64,085.00
■ 450B RAMAC DASD, ESCON attached
• 3 yrs warranty
• Migration services
TPMA, 3 annual payments $35,057 00
• ICA with 3, 19 2 Lines
• Ethernet and Token Ring
IPMA, 3 annual payments $ 6,222.00 $3,963 00'
In addition to the payments as noted with each ESO option, the City of Denton will continued to
be billed for software products which are not included in the ESO offering This charge will be
$1,629 00' per month and provides a licenses for the following products on either the 150, 170 or
191 option
5735-XXA, SSP 5735-XXB, NCP 5746-CBI
DOS/COBOL 5746-LMS PL1 Trans
The ICA without the Token Ring and Ethernet adapter would be $3 963 per year rather than S6,4 6 per year
' The current monthly software bill would be reduced if the ICA option is chosen
11
OCT 16 '96 10 08 FR DEPT JHI
214 280 TO 918175668533 P 02/02
i
The IPMA is an Installment Payment Master Agreement This agreement passes title to the City
immediately and therefore is a full payout at the end of the term I have run preliminary numbers
on a Fair Market Value Lease and a $1 buy out lease All payments are within $100 or $200
dollars regardless of financing method The IPMA may hold some tax advantages to the City
since IBM will not retain title and therefore not incur personal property tax
Please call Rick Schultz or myself with any questions about the offering or the technical aspects of
the 9221
Sincerely,
Dean A Belvis
Territory Manager
12