HomeMy WebLinkAbout1996-249ORDINANCE NO 067A 49
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF
MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items
that are only available from one source, including items that are only available from one source
because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books,
electricity, gas, water and other utility purchases, captive replacement parts or components for
equipment, and library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above
paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION II That the following purchases of materials, equipment or supplies, as described in
the 'Purchase Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
70308 AMERITECH LIBRARY SERVICES $22,716 36
SECTION That the acceptance and approval of the above items shall not constitute a contract
between the City and the person submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing Department
SECTION TF� ION III That the City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this theSday of MlLh 1996
J K MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
B a�
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
SOLESOURCE
DATE NOVEMBER 5, 1996
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT PURCHASE ORDER # 70308 - AMERITECH LIBRARY SERVICES
RECOMMENDATION. We recommend this purchase order to Ameritech Library Services be
approved in the amount of $22,716 36
SUMMARY: This purchase order to Ameritech Library Services is for the annual contract for
maintenance of the hardware and software associated with the Dynex System The Dynex System is
the operations software and hardware that controls checkout/check-m of materials, reference listing,
cataloging, and other library services
This is a sole source acquisition since the software is protected by copyright and available only from
Ameritech Library Services
Chapter 252 to the Texas Local Government Code exempts sole source acquisitions of copyright or
patent protected items from the bid process
BACKGROUND. Purchase Order #70308 to Ameritech Library Services, Ameritech Library
Service, Invoices # 69157, 69158, 69159, 69160 totaling $22,716 36
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Library services and patrons of the
Denton Municipal Libraries
FISCAL IMPACT. Funds for this maintenance agreement are available in the 1996/97 budget,
account#100-033-0070-8301
Respectfully submitted
Ted Benavides
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
781 AGENDA
96 r1l' ', ',1 -0 25
CITY of DENTON, TEXAS MUNICIPAL BUILDING • 215 E McKINNEY • DENTON, TEXAS 76201
(817) 566 8200 • DFW METRO 434 2529
MEMORANDUM
DATE October 21, 1996
TO Tom Shaw, Purchasing Agent
FROM Eva Poole, Director of Library Services
SUBJECT ANNUAL AMERITECH SERVICE MAINTENANCE AGREEMENT
The annual service maintenance agreement foi our integrated automated library system in the
amount of $22,716 is now due from Ameritech Library Services As you know, we acquired and
implemented the online DYNIX system in April of 1995
This service agreement with Ameritech Library Services will provide total support and
maintenance for all the following components of our DYNIX system
• software (consulting services, bug fixes and enhancements)
• peripherals (printers, lightpens, laser scanners, modems, etc )
• telecommunications
• hardware
This service agreement also provides system analyst services in order to coordinate overall
integrity of the system Contracted maintenance also guarantees and includes software upgrades
and revisions
I would be pleased to answer any other questions you might have above this service maintenance
agreeme t
Eva Poole
Director of Library Services
EP ill
"Dedicated to Quality Service"
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Please remit to
Ameritech Library Services
P O Box 95391
Chicago IL 60694 5391
CITY OF DENTON
Attn ACCOUNTS PAYABLE DEPT
DENTON PUBLIC LIBRARY
215 E MCKINNEY
DENTON, TX 76201
<rneritech
INVOICE
INVOICE 69157
DATE 18 SEP 96
ACCOUNT 04825
PROJECT# D4825 H
PR#
TEAM DSR3
DIVISION Oynix Tier 2
QTY
DESCRIPTION
MONTHS
MTHLY AMT
PRICE
Hardware Maintenance 01 OCT 96 — 30 SEP 97
53
UniVerse License (per port)
12
4 75
3021 00
1
Dataproducts 9040 Small System Printer
12
22 92
275 04
1
IBM RS6000 — 7009—CIO
12
181 50
2178 00
The Following Info Is For AmLibs Use
Total Due $5474 04
JOB —04825 M PHASE — H
SEP �558
C,I TY i 'TO,v
DEiVTG'a r U Ll( LI�riARY
AMERITECH LIBRARY SERVICES STANDARD TERMS —NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
P 0 BOX 19010
PROVO UT 84605
(800) 288 8020
5
is io-rr�nnrn �nov
eritech
Please remit to
Ameritech Library Services
INVOICE
69158
P O Box 95391
Chicago IL606945391 I N V O
I C E
DATE
ACCOUNT
18 SEP
04825
96
PROJECT#
D4825
S
PR#
TEAM
DSR3
DIVIgASION
Dynix
Tier
2
r ..... n
F 9
1
CITY OF DENTON
Attn ACCOUNTS PAYABLE
r
r cd
DENTON PUBLIC LIBRARY
215 E MCKINNEY
TON
DENTON, TX 76201
riRY
G�
QTY
DESCRIPTION
MONTHS
MTHLY AMT
PRICE
Software Maintenance 01 OCT 96 —
30 SEP 97
1
CAT Module (User based)
12
87
50
1050
00
1
CIRC Module (User based)
12
70
00
840
00
1
Account — Additional CIRC & PAC
12
10
50
126
00
1
PArC PLUS Module (User based)
12
105
00
1260
00
50
User License — IBM RS
12
3
94
2364
00
L
PK Harmony Interface — Bibliofile
12
0
00
0
00
L
Community Resources (User based)
12
0
00
0
00
L
Gateways (User based)
12
0
00
0
00
3
Telxon 256KB for Release 140 (LIBRARY
12
0
00
0
00
ORDERS)
L
Pick — Report Generator
12
0
00
0
00
L
Dynix Electronic Mail
12
0
00
0
00
Dynix Kid's Catalog PC Version —
3 5"
12
10
50
252
00
Disk
)1 Million circ ENS 1—line Base
system
12
101
85
1222
20
System Integration Services
12
210
00
2520
00
Total
Due
$9634
20
he
Following Info Is For AmLibs Use
JOB —04825
M PHASE
— S
AMERITECH LIBRARY SERVICES STANDARD TERMS —NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
P 0 BOX 19010
PROVO UT84605
(800) 288 8020
:3
!`I ICTnN rP rnoV
ciluffe—r1_�
Please remit to,
Ameritech Library Services
INVOICE
69159
P O Box 95391
Chicago IL60694-5391 I
N V O I C E
DATE
ACCOUNT
18 SEP
D4825
96
PROJECT#
D4825
SF
PR#
TEAM
DSR3
r. n
3 VISION
Dynix
Tier
2
CITY OF DENTONk
Attn ACCOUNTS PAYABLE
DENTON PUBLIC LIBRARY
i
Trig
215 E MCKINNEY
CITY
SRY
DENTON, TX 76201
GEIJTOiv
QTY
DESCRIPTION
MONTHS
MTHLY AMT
PRICE
60/40 Maintenance 01 OCT
96 — 30 SEP 97
1
Codex 3260 Modem
12
4
00
48
00
12
HP DeskJet 520 Parallel Printer
12
6
00
864
00
6
Intermec 1545 Laser Scanner
12
15
00
1080
00
2
Lantronix Printer Server
12
4
67
112
08
3
Monitor — Super VGA Color
12
4
42
159
12
2
PC ADA—Voice and ADA—View
Workstation
12
50
33
1207
92
2
Wyse 150 Terminal Amber
12
8
00
192
00
Total
Due
$3663
12
The
Following Info Is For AmLibs
Use JOB —04825
M PHASE
— SF
AMERITECH LIBRARY SERVICES STANDARD TERMS —NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
P 0 Box 19010
PROVO UT 84605
(800) 288 8020
7
n��cTnnnoo nnov
Please remit to
Ameritech Library Services
P O Box 95391
Chicago, IL 60694-53J1
ci6vffe—ritech
INVOICE
CITY OF OENTON/DENTON PUBLIC LIBRARY �1I
Attn ACCOUNTS PAYABLE 1l.
215 E MCKINNEY
DENTON, TX 76201
INVOICE
DATE 18 SEP 96
ACCOUNT 04825
PROJECT# D4825 TMP
PR#
TEAM DSR3
DIVISION Dynix Tier 2
69160
CI�., ItJU
QTY DESCRIPTION DEN Ib,, PRICE
TMP Maintenance 01 OCT 96 — 30 SEP 97
1 Cisco Multi —slot Router
5 BayNetworks (2813-05) 16 Port Concentrator
4 Codex 3260 Modem
2 TP to AUI Transceiver
Fiber to AUI Transceiver
3 Xylogics ELS 8—Port Terminal Server
L Cisco 4—Port Serial NP Module
he Following Info Is For AmLibs Use
AMERITECH LIBRARY SERVICES STANDARD TERMS —NET 30
QUESTIONS AND CORRESPONDENCE SHOULD BE DIRECTED TO
AMERITECH LIBRARY SERVICES
400 DYNIX DRIVE
P 0 BOX 19010
PROVO UT 84605
(800) 288 8020
Base Amount $3945 00
Spares Amount $0 00
JOB —D4825 M
Total Due
PHASE — TMP
$3945 00
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