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HomeMy WebLinkAbout1996-285ORDINANCE NO �mi ffs AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SFRCTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items 1960 ALL G & G TRACTOR $147,324 00 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this,Z� day of , 1996 JA MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY tie' SUPPLY ORD DATE DECEMBER 17, 1996 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT' BID #1960 - LOADER/BACKHOES AND SKID STEER LOADER RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting specification as follows Item 1 3 each LoaderBackhoes to G & G Tractor at $41,342 00 each Item 2 1 each Hydraulic tool circuit for (1) of the above to G & G Tractor at $1,623 00 Item 3 1 each Skid steer loader to G & G Tractor at $21,675 00 Total bid award $147,324 00 SUMMARY: This bid is for the purchase of three Loader/Backhoes, one with a hydraulic tool circuit at the top of the boom and one skid steer loader Two loader/backhoes are for the Public Works Department and one is for the Electric Distribution Division The skid steer loader is for the Public Works Department also All four units are motor pool replacements for older units no longer economical to maintain The lower price offered by Hall Equipment fails to meet specification for reach at full height by 11 25 inches Since the unit is used to load 12 yd dump trucks this reach dimension is critical PROGRAMS, DEPARTMENTS OR CROUPS AFFECTED: Public Works Division, Electric Distribution Division and Motor Pool Operations FISCAL IMPACT: These units will be funded from 1996/97 Motor Pool funds, account #720-025- 0584-9104 Attachment Tabulation Sheet Respectfully submitted Ted Benavides City Manager Ap r Name Tom D Shaw, C P M Title Purchasing Agent a- GNWxnaal� k /E § E E §■t=§ k � $ §�R�■ � fie � * -- - -- --- §g�§` — . \ f � 2 V _ � ■ s �� * i tn i 6e � a ■ G E k ( f E �\ ■ /d § S § §§ � 2$ } kTA © § } § § § § [ - -- " -- en § § .! — -- -