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Home My WebLink About1996-286ORDINANCE NO %-a f6 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NQ VENDOR AMOUNT 1962 ALL POWELL INDUSTRIES INC $ 53,600 00 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantites and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents EC TION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein S .FCTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this day of kQAc --J, 1996 JA MILLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY d �� APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY G �� SUPPLY ORD DATE DECEMBER 17, 1996 TO Mayor and Members of the City Council FROM Ted Benavides, City Manager SUBJECT BID #1962 - CIRCUIT BREAKER REPLACEMENT RECOMMENDATION We recommend this bid be awarded to the lowest bidder, Powell Industries Inc, in the total amount of $53,600 00 SUMMARY: This bid is for the purchase of four 15 KV vacuum circuit breakers for the Locust Substation These breakers will replace air circuit breakers which contain asbestos in the arc -chutes The new vacuum breakers will maintain system reliability, and improve operating personnel safety Three bid proposals were received in response to seven bid packages mailed to vendors PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Electric Substations, Electric Utilities, Electric Customers of the City of Denton FISCAL IMPACT: Capital Improvements Project Budgeted for 1997, account #610-132-1032- 9217 Attachments Memorandum from Ray Wells dated 11-13-96 PUB Minutes recommending approval Tabulation Sheet Respectfully submitted Ted Benavides City Manager Prepared by Name Denise Harpool Title Senior Buyer Approved '�<4 •` Name Tom D Shaw, C P M Title Purchasing Agent 799 AGENDA M E M O R A N D U M TO TOM SHAW, PURCHASING AGENT THRU: Ray D Wells, Superintendent Substations/Metering/Communications FROM: Daniel Scott, Foreman, Substations/Fiber Optic DATE. November 13, 1996 SUBJECT: CIRCUIT BREAKERS 15KV BID # 1962 a vnaaaamvavmmmaaaavavvaaaaaavavaaaaavvavvsvvaaaaaaaaavaaaaaaaaaa After evaluating the bids for the (4) 15Kv circuit breakers we recommend award of bid to Powell Industries Inc , for the PowlVac Vacuum circuit breakers Powell Industries Inc is low bid meeting specifications Powell Industries Inc will be able to deliver the breakers in 10 weeks I recommend that we award the bid to Powell Industries Inc at the price of $14,000 less credit of old breaker of $600 00 per breaker for a total cost of $53,600 Respondents were as follows Powell Industries Inc $13,400 ea / $53,600 No cell modification required, No adder Pacific Breaker $13,050 ea / $53,950 $13,050 per breaker plus $1,750 adder for existing cells modification Precision Power Group $15,900 ea / $68,600 $15,900 per breaker plus $5,000 adder for existing cells modification 4 FROMi DENTON UTIL RDMI FAX NO a 8175668120 12-02-96 04147P P 01 PUBLIC UTILITIES BOARD UNOFFICIAL MINUTES EXCERPT November 20, 1996 9 CONSIDER APPROVAL OF AWARD OF DID #1962, 15KV CIRCUIT BREAKERS TO POWELL INDUSTRIES INC., FOR $53,600 Mr Wells presented this item Mr Norton made a motion to approve this [tern as presented Mr Giese seconded the motion All ayes, no nays, motion approved 5 BID # 1962 1 BID NAME CIRCUIT BREAKER REPLACEMENT OPEN DATE NOVEMBER 5, 1996 # laTY DESCRIPTION 1 4 EA - - VACUUM ROLL -IN 15 KV CIRCUIT BREAKERS 150-DH-P-500INSTALLED MANUFACTURED MODEL# DELIVERY POWELL PACIFIC PRECISION INDUSTRIES BREAKER POWER INC GROUP VENDOR --- - VENDOR -- - - - - - $13,050 00 - __VENDOR $15,90.0_ 0_0 $14,000 00 CUTLER HAMMER POWELL WESTINGHOUSE 150DHP-_VR500 WESTINGHOUSE 15PVDHP-__ 500-1200A 1200A 1A3381G 10 WKS 8-10 WKS 12 WKS i 19