HomeMy WebLinkAbout1995-149ORDINANCE NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID
NUMBER
VENDOR
AMOUNT
1778
PRIESTER
$
21,783.00
1778
PREFERRED SALES
$
48,533.00
1778
TECHLINE
$
2,466.00
1778
WESCO
$
7,740.00
1782
RJK PRINTING
$
35,475.00
1782
DC GRAPHICS
$
1,575.00
1782
DENTON RECORD CHRONICLE
$
101,050.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /5 day of _, 1995.
BOB CASTLEBERRY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APP?OVEtDTO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: �G ��� Z
DATE: AUGUST 15, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1778 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated bidder
for each item.
Transformer
Bid Item
Qty
Description
1
1
2000KVA RF
2
4
167KVA 120/240V
3
4
167KVA 240/480V
4
10
50KVA LF
5
3
25KVA 240/480V
6
12
25KVA 120/240V
7
3
100KVA LF
8
10
25KVA O.H.
9
20
15KVA O.H.
10
10
50KVA O.H.
For a total expenditure of $80,522.00.
Vendor
Priester
Preferred Sales
Preferred Sales
Preferred Sales
Techline
Preferred Sales
Preferred Sales
Priester
Wesco
Preferred Sales
Price
$15,963.00 each
2,008.00 each
1,970.00 each
1,066.00 each
822.00 each
843.00 each
1,465.00 each
582.00 each
387.00 each
745.00 each
SUMMARY: This bid is for the purchase of pad mounted and conventional overhead
transformers, which will be used in new construction and for replacement stock
throughout the electric distribution system.
Six bid proposals were received in response to twenty bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet, Memorandum/Evaluation F. Okolie dated July 26,
1995.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Electric
Utilities, Electric Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Electric Distribution Line Transformers;
Account Number 610-103-1031-3680-9222 with a balance of $83,520.73.
peecct`fully submitted:
Lloyd V . Harrell
City Manager
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CITY OF DENTON MUNICIPAL UTILITIES 0 901-A TEXAS STREET DENTON. TEXAS 76201
NENURANDLIN
TO: Denise Harpool, Senior Buyer
FROM: Festus Okolie, Engineering Associate TW
DATE: July 26, 1995
SUBJE7LT: PURCHASE OF (A) 2000KVA, 167KVA, 100KVA, 50KVA AM 25KVA PAEKXNP
TRANSFORMERS .
(B) 50KVA, 25M AND 15KVA OMVENNGNAL OVERHEW
TRANSFORMERS - BID # 1778.
The Electric Utility Staff recommends the purchase of 2000KVA, 167KVA, 100KVA,
50KVA and 25KVA padmounted transformers; 50KVA, 25KVA and 15KVA conventional
overhead transformers - bid # 1778, from Preferred Sales, Priester, Techline
and Wesco as tabulated below, for the total cost of $80,522.00.
BIDDER
TRANSFORMER
'TOTAL PRICE
SIZE, VOLTAGE, PHASE
TYPE
QTY
($)
--------------------------------------------------------------------
PRIESTER
2000KVA,
277/480V,
3�
PMT
1
15,963.00
PRIESTER
25KVA,
120/240V,
1�
CONV
10
5,820.00
PREFERRED
167KVA,
120/240V,
1�
PMP
4
8,032.00
PREFERRED
167KVA,
240/480V,
1�
PMT
4
7,880.00
PREFERRED
100KVA,
240/480V,
1�
PMT
3
4,395.00
PREFERRED
50KVA,
120/240V,
1�
PMT
10
10,660.00
PREFERRED
25KVA,
120/240V,
1�
PMr
12
10,116.00
PREFERRED
50KVA,
120/240V,
1�
cow
10
7,450.00
TECHLINE
25KVA,
240/480V,
1�
PMT
3
2,466.00
WESCO
15KVA,
120/240V,
1�
CONV
20
---------------
7,740.00
SLIM TOTAL =
$80,522.00
The evaluation was based on the calculated cost (Initial and Operating).
Transformers with lower bid unit cost but higher power losses resulted in higher
calculated costs. See the attached transformer evaluation sheet.
cc: Jim Harder, Director of Electric Utilities
Joe Cherri, Electric Engineering Administrator
Ralph Klinke, Superintendent of Electric Distribution
a:\xfmrbid\bid1778
"Dedicated to Quality Service"
TECHUNE HOWAHu Zito I 140U4 io-w pw •w•��-•-•---
WESCO ABB 1 2095 11586 5.48 11 - 12 $17 795.00 $107 653
...�I ..., 11 1 nw, MAIM I eno,2 I l larva 5 ,;I7 10 - 12 i $18.448.00 1 $108,851
TEMPLE 21751 108111. m6a I $149 Zol .uu
LOSS/COST EVALUATION OF A 167KVA PADMOUNT, 120/240V SINGLE PHASE TRANSFORMER
LOOP FEED
MADE /+EF� .:.::, . E':: ` ALiVE':. ,3llp::U1�El`! i ` .:►;:. ; ;.
nmrt�a Rv . .: assE4 LOSSES" .44. .TIME Mfi€S�
TECHLINE
HOWARD
314
1077
14-16
$2,205.00
$1U,Zgo
PRIESTER
COOPER
266
1266
16
$2.166.00
$13,703
WESCO
ABB
326
815
1.32
11-13
$3.040.00
$15,029
TEMPLE
_
325
1386
14
$3.049.00
$17,434
LOSS/COST EVALUATION OF A 167KVA PADMOUNT, 240/480V SINGLE PHASE TRANSFORMER
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POLELINE
NO BID
PREF. 3A€.I „S.
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TECHLINE
HOWARD
301
1071
14-16
$2,147.00
$12,973
PRIESTER
COOPER
224
1516
16
$2,089.00
$14,242
WESCO
ABB
2861
1139
2.28
11-13
$2,710.00
$15,096
TEMPLE
325
1321
14
$3,061.00
$17,203
LOSS/COST EVALUATION OF A 50KVA PADMOUNT, 1201240V SINGLE PHASE TRANSFORMER
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POLEUNE
NO BID
pf . SALES:
CiMOLONEI'"
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.: 433l�':?1ti�8
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PRIESTER
COOPER
91
480
17
$1 039.00
$1,
$5 891
TECHLINE
HOWARD
123
478
14-16
$1008.00
$5911
WESCO
ABB
1121
3161
1.35
11-12
$1467.00
$6742
TEMPLE
108
528
14
$1335.00
$7162
LOSS/COST EVALUATION OF A 25KVA PADMOUNT, 240/480V SINGLE PHASE TRANSFORMER
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LOSE
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POLELINE
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:.:
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PREF. SALES
C. MOLONEY
67
256
1.70
14-16
$879.00
$4317
PRIESTER
COOPER
56
308
17
$940.00
$4 694
WESCO
ABB
85
199
1.26
11-13
$1,343.00
$5,722
TEMPLE
1
1 671
2601.
1 14
1 40 335.00
1 $5 875
DATE: AUGUST 15, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1782 - BROCHURES FOR PARKS AND RECREATION
RECOMMENDATION: Council approve award of Bid # 1782 - Brochures for Parks
and Recreation to the low bidders meeting specifications:
Item Vendor BID
1A Printing RJK Printing $20,100
1B Glossy Cover RJK Printing $103050
1C City Newsletter RJK Printing $ 51325
2 Typesetting D.C. Graphics $ 13575
3 Distribution Denton Record Chronicle $10,050
$47,100
4 Ad Sales Revenue Denton Record Chronicle (25o commission)
Net After Commission ( $ 9,000) Min.)
Approximate Total for 3 Brochures $389100
Item 5 (Cover Art) is not being awarded at this time.
SUMMARY: Bids were solicited for the production and sale of advertising within the
Parks Department Brochure Publication. Low bidders meeting specifications are
outlined above.
The brochure will be a 32 page, glossy cover issue with a 4 page City newsletter
insert. Distribution will be in a Wednesday Denton Record -Chronicle paper
including a free 1/4 page ad on Sunday prior to insertion promoting the brochure.
The last brochure expense was approximately $36, 200.
BACKGROUND: Tabulation Sheet, Memorandum from Janet Simpson, Superintendent
of Leisure Services.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Parks & Recreation
Department and Citizens of Denton.
FISCAL IMPACT: Budgeted 196 Fiscal Year Funds (General and Recreation) . Some
of the Recreation Funds expense is offset by revenues generated from
advertisements in brochure and class fees.
espeeccttfully s bmitted:
U�24
Lloyd V . HarrelY
City Manager
Prepared by:
Name: M lane Harden
Title: Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
625.AGENDA
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CITY of DENTON, TEXAS
4i
7
MUNICIPAL BUILDING • 215 E. McKINNEY • DENTON, TEXAS 76201
(817) 566-8200 • DFW METRO 434-2529
MEMORANDUM
DATE: August 3, 1995
TO: Tom Shaw
Purchasing Agent
FROM: Janet Simpson
Superintendent of Leisure Services
SUBJECT: Brochure Bid #1782
After evaluating Bid #1782 for the Parks and Recreation
Department's PLAY brochure,the following vendors are recommended.
ITEM
VENDOR
BID
1A. PRINTING
RJK Printing
$20,100
(3) 32 inside pages
Ft. Worth, TX
33,350 copies each
1B. GLOSSY COVER
RJK Printing
$10,050
(3) 4 page
Ft. Worth, TX
1C. CITY NEWSLETTER
RJK Printing
$ 51325
(3) 4 page
Ft. Worth, TX
2. TYPESETTING
D.C. Graphics
$ 1,575
(3) brochures
Krum, TX
3. DISTRIBUTION
Denton Record
$10,050
Insert in Wed.
Chronicle,
delivery 3 times
Denton, TX
4. Adv. Sales
Denton Record
25% Commission
( 3 ) brochures
Chronicle,
$3, 000 min. commission
Denton, TX
(-$12,000 min. revenue)
5. Cover Art
To Be Determined
Not awarded
(3) brochures
At A Later Date
at this time
TOTAL
$38,100
"Dedicated to Quality Service'
All recommended vendors are current suppliers who have provided
excellent quality and service for two years. Attempts were made
to solicit new bidders by invitation and advertisement but few
new responses were received. We are satisfied that bids received
and recommended are competitive and assure good value to the
citizens of Denton.
Please contact me at #8274 if
Janet Simpson
you need additional information.
Superintendent of Leisure Services
CC: Ed Hodney, Director of Parks & Recreation
Lorraine McGregor, brochure editor
Date: August 3, 1995