HomeMy WebLinkAbout1995-252ORDINANCE NO.3-�
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES BID BY THE STATE PURCHASING GENERAL
SERVICE COMMISSION; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Resolution 92-019, the State Purchasing
General Services Commission has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described materials,
equipment, supplies or services can be purchased by the City
through the General Services Commission purchasing programs at less
cost than the City would expend if bidding these items
individually; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
purchase order for materials, equipment, supplies, or services,
shown in the "Purchase Orders" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items:
PURCHASE
ORDER ITEM
NUMBER NO. VENDOR AMOUNT
61799 ALL IBM CORP. $ 4,897.00
SECTION II. That by the acceptance and approval of the above
numbered items set forth in the attached purchase orders, the City
accepts the offer of the persons submitting the bids to the General
Services Commission for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the
terms, conditions, specifications, standards, quantities and for
the specified sums contained in the bid documents and related
documents filed with the General Services Commission, and the
purchase orders issued by the City.
SECTION III. That should the City and persons submitting
approved and accepted items set forth in the attached purchase
orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by the General Services
Commission, the City Manager or his designated representative is
hereby authorized to execute the written contract which shall be
attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications and standards
contained in the Proposal submitted to the General Services
Commission, quantities and specified sums contained in the City's
purchase orders, and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items set forth in the attached purchase orders, the City
Council hereby authorizes the expenditure of funds therefor in the
amount and in accordance with the approved purchase orders or
pursuant to a written contract made pursuant thereto as authorized
herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /' day of �OA .w 4 , 1995.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROOU,/TY,,�CITY ATTORNEY
BY: �//Ie .�r�
DATE: DECEMBER 19, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Rick Svehla, Acting City Manager
SUBJECT: PURCHASE ORDER #61799-IBM CORP. in the amount of $4,897.00
for 1995/96, $4,897.00 for 1996/97,
$4,897.00 for 1997/98 ($4,500.00 paid in
1994/95 on trail bases) for a total of
$19,191.00 including finance charges.
RECOMMENDATION: We recommend the lease purchase of an IBM PC Server Model
320 be approved and that funding be paid over a 4 year period as outlined above.
Data Processing Advisory Board recommends approval.
SUMMARY: This lease purchase is for the acquisition of an IBM Model 320 File
Server for use by the Administrative Services Division. The unit is being purchased
utilizing the State of Texas General Services Commission Cooperative Purchasing
Program.
The purchase will be funded over a 48 month time frame at an annual rate of 8.34%.
BACKGROUND: Purchase Order #61799 in the amount of $4,897.00; Resolution No.
R92-019,authorizing participation in the State of Texas Purchasing Program; IBM
Term Lease Supplement; Data Processing Advisory Board Minutes.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Administrative Services
Division.
FISCALIMPACT: Funds for this purchase will come from the budget for each
prospective fiscal year.
Res tfully submitted:
Rick'9v6Fffa7
Acting City Manager
Approved:
d,(\�1
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
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RESOLUTION NO. k q c.' U1 /
A RESOLUTION AUTHORIZING PARTICIPATION IN PURCHASING PROGRAMS OF
THE STATE PURCHASING AND GENERAL SERVICES COMMISSION; DESIGNATING
A CITY REPRESENTATIVE TO SIGN AND DELIVER ALL NECESSARY DOCUMENTS
IN CONNECTION THEREWITH; AND PROVIDING AND EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton, Texas, pur-
suant to the authority granted by Sections 271.081-271.083, Local
Government.Code, V.T.C.A., as amended, desires to participate in
described purchasing programs of the State Purchasing and General
Services Commission, and
WHEREAS, the City Council is in the opinion that participation
in these programs will be highly beneficial to the taxpayers of the
City of Denton through the anticipated saving to be realized; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION I. That the City Council of the City of Denton, Texas
does request that the State Purchasing and General Services
Commission include its stated need on certain of the Commission's
annual contracts.
SECTION II. That Tom Shaw, Purchasing Agent, is authorized and
directed to sign and deliver all necessary requests and other docu-
ments in connection therewith for and on behalf of the City of
Denton, Texas.
SECTION III. That the City Council acknowledges the City's
obligation to pay participation fees established by the Commission.
SECTION IV. That this resolution shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this the day of 1992.
BOB CASTLEBERRY,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPRO D AS TO LEGAL FORM:
DEBBR-(A A. DRAYOVITCH, CITY ATTORNEY
BY: ( --PJ
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12/08/95 16:55 $817 566 8533 City of Denton Q 002/002
NE99JTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF NOVEM 3ER A 1995
MEMBERS
PRESENT:
Don Edwards, Rosa
Lawton and Renae Seely
MEMBERS
ABSENT:
Anthony Hudspeth
and Bruce Mitchell
OTHERS PRESENT: Gary Collins, Mary Collins and Mike Jez
Rosa Lawton made a motion to approve the minutes of the April 10,
1995 and August 8, 1995 Data processing Advisory Board meetings.
Renae Seely seconded the motion and it passed unanimously.
Chief Jez explained the need for and the capabilities of the
proposed computer system. Gary Collins discussed the difference in
cost between the two (2) responding vendors. Gary Collins also
discussed the need to break the project into two (2) phases due to
funding restriction.
Gary Collins explained Phase one (1) would consist of Computer
Aided Dispatch, Police Records Management, and Fire Records
Management. Gary Collins stated that Phase two (2) would consist
predominately of Mobile computers in the Police and Fire
Departments' vehicles. Additionally, Phase two (2) will consist of
a Municipal Court System.
Renae Seely made a motion that the Board recommend that the City
Council approve a contract with IBM for Phase one (1) at this time
and Phase two (2) when the additional funding becomes available.
Rosa Lawton seconded the motion and it passed unanimously.
Mary Collins explained that for FY 93-94 the Administrative
Services requested a file server back up system and during the
Budget Process, instead of the total cost being allocated,
authorization was given to provide the funding over a five year
period. In FY 94-95 the first year of a four (4) year lease for a
RAID server was committed to by the city. Mary explained, that the
city needs to commit to the remaining years in order to complete
the lease, agreement. Rosa Lawton made a motion to recommend the
City Council approve the remaining 3 years of the RAID server lease
for FY 96-98. Renae Seely seconded the motion- and it passed
unanimously.
There being no further business the meeting was adjourned.
ANN00020