Loading...
HomeMy WebLinkAbout1995-187ORDINANCE NO. 9,5 —/e� AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID NUMBER 1789 1790 1791 1801 VENDOR AMOUNT FIBERLINK SUPPLY EXHIBIT A FIBERLINK SUPPLY EXHIBIT B STEWART AND STEVENSON $ 81,845.00 BRITTON BUILDING MAINTENANCE $ 77,810.92 SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. LPI./ PASSED AND APPROVED this/7 day of , 1995. ATTEST: JENNIFER WALTERS, CITY SECRETARY BY . /t APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: BID # 1789 BID NAME Tl CHANNEL BANKS OPEN DATE AUGUST 22, 1995 FIBERLINK # My DESCRIPTION,, VENDOR, 1. EACH 24 SLOT CHANNEL BANK $4,100.00 SINGLE CHANNEL BANK YES OR NO 2. EACH 12 SLOT CHANNEL BANK $3,400.00 EXTERNAL RING GENERATORS $260.00 (IF REQUIRED) 3. EACH PROGRAMMING & MANGEMENT $5,066.00 SOFTWARE 4. EACH DUAL FXS APPLICATION CARDS $328.00 5. EACH DUAL FXO APPLICATION CARDS $328.00 6. EACH DUAL 4-WIRE E & M CARDS $270.00 7. EACH SYNCHRONOUS DATA CARDS $562.00 RS-422/449 56 OR 64 KBPS 8. EACH SUB DSO RATE, 5 PORTS RS-232 $1,125.00 CARD, POINT TO POINT 9. EACH RS-232 BREAK OUT PANEL $203.00 DELIVERY 21 DAYS TOTAL BID PRICE $43,710.00 BID # 1790 BID NAME 100 MBPS NETWORK BACKBONE EQUIPMENT OPEN DATE AUGUST 22, 1995 FIBERLINK # TY DES. RIPTI.N.: ;. `.':. VENDOR 11. EACH FX8800 MAGNUM 100 CHASSIS $712.50 2. EACH CC8821/110 110 VAC POWER SUPPLY $562.50 3. EACH CC8821/48 48 VDC POWER SUPPLY $637.50 4. EACH CC814/L-1300—M/ST COMMON $3,000.00 LOGIC—LASER-20db 5. EACH CC814/L— 1300—S/ST COMMON $2,137.50 LOGIC—LASER-20db 6. EACH CC8833/nm NETWORK MANAGEMENT $637.50 MODULE 7. EACH CC8861E T1 INTERFACE MODULE $1,012.50 DELIVERY 21 DAYS $54,525.00 PLUS FREIGHT EXHIBIT B DATE: SEPTEMBER 19, 1995 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1789 - T1 CHANNEL BANKS RECOMMENDATION: We recommend that bid items 1-9 be awarded to the lowest bidder, Fiberlink Supply, in the amount of $37, 618.00 for initial purchase, with prices remaining firm for 1 year should additional acquisitions be required. (All substations are not currently included in this network) . SUMMARY: This bid is for the purchase of electronic components used to improve the communications utilized in our substation SCADA network data exchange, electric metering data and protective relaying communications. This equipment will allow us to migrate away from vintage telephone cable currently in use and provide flexibility and adaptability for future communication requirements. The T1 Channel Banks translate conventional voice traffic to a digital format, combines or multiplexes it with data traffic and develops a telephone industry standard signal known as a "T1" for transmission. Public Utility Board recommends approval. BACKGROUND: Tabulation Sheet, Minutes for Public Utility Board meeting of September 11, 1995. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Metering and Substations Division. FISCAL IMPACT: Funds for this equipment are available in the 1994-95 Utility CIP Funds Account # 611-080-RR87-F001-9252-CB00101A $10,002.00 # 611-080-RR87-F002-9252-CB00201A $ 7,309.00 # 611-080-RR87-F004-9252-CB00401A $ 6,769.00 # 611-080-RR87-F006-9252-CB00601A $ 65769.00 # 611-080-RR87-F009-9252-CB00601A $ 6,769.00 peccttffully su mitted: v 44 // Lloyd V . Harrell City Manager Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 637.AGENDA pp�� QQton y ��E" in c h ono" H H d U y d z d z dWS z a" a H ] °z x a 8 8 w S o c o 0 0 $ ha H N fA N N 44 d n H N U A � H 0 z 8 8 w o 0 0 0 8 0 0 z p + kA C a rl o H H in H vi O Qi H is N M H U N Q H w p 8 w z z ' $ $ $ e°3 e°3 n in N o tn H H H N H < r en W N N Q CQ ►w w r' N N� w Uw z v,,� Cw7 z z U '�O �0 a U N x x z x a d d Q EF p P4 a a zddzdoza tw7 �a Q ZO a 7 10. UU( Uaa d 3 z p c4a a A d p �l a40 O d: az p a a N 1� A N N 0 H F yZ h Na�7 H Rai 0 C A Uv� z a Q� U y a q A y y a w a A W w z z GQ R1 w p � •� N tit a vi �G P OC O� PUB EXCERPT September 11, 1995 2. CONSIDER APPROVAL OF BID #1789 FOR TI BANKS & BID #1790 FOR 100 Mbps NETWORK BACKBONE EQUIPMENT Following extensive discussion and summary/background information provided by Ray Wells. Coplen made a motion to approve both of the bids as presented. Norton seconded the motion. All ayes, no nays, motion passed unanimously. DATE: SEPTEMBER 19, 1995 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1790 - 100 MBPS NETWORK BACKBONE EQUIPMENT RECOMMENDATION: We recommend Items 1-7 be awarded to Fiberlink Supply in the initial purchase amount of $62,029.50, with prices remaining firm for 1 year should additional acquisitions be required. (All communication centers are not currently on the electronic network) . SUMMARY: This equipment is intended to be utilized in the expansion of the electronic communications network. It will primarily be utilized in the upgrading of the Electric Substation SCADA Data System, Electric Metering data and relaying of data from communication center to communication center. Some equipment will be utilized to upgrade communication links with City Hall West. This equipment will provide for greater flexibility and improvements in future communication requirements. The Magnum 100 equipment bid accepts the telephone industry T1 signal from the Channel Banks and transports it between data centers (substations) . The Magnum 100`s Counter Rotating Rings provide uninterrupted communications in the event of an equipment outage or fiber optic line breakage. Public Utility Board recommends approval. BACKGROUND: Tabulation Sheet and Minutes from Public Utility Board meeting of September 11, 1995. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Metering and Substation Division and occupants of City Hall West facility. FISCAL IMPACT: Funds for initial purchase are available from 1995 Utility CIP Funds and City Hall West Renovation funding. CIP Account # 611-080-RR87-F001-9252-CB00101A $ 62825.00 # 611-080-RR87-F006-9252-CB00601A $ 9,712.50 # 611-080-RR87-F004-9252-CB00401A $ 9,712.50 # 611-080-RR87-F007-9252-CB00701A $ 8,850.00 # 611-080-RR87-F002-9252-CB00201A $ 8,850.00 # 611-080-RR87-F009-9252-CB00901A $ 8,850.00 City Hall West Account Ap roved Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 639.AGENDA $ 9,229.50 pectf ly itte loyd V . Harrell City Manager � p q z � § 0 ■ q > 2 0 s � o t g U o m w & o 3 t z 2 2 g o � § Inq= I o w d� S � ( © 2@ = N # LO e e # o _ ■ _ 0 ° 1 w E � z 2 2 w ! > � IL § ( ) § w * Q \ § 2 t § * ] § LO « a a§) (n m § o m o] s �® x o d § ) u o . c oCY 2 2 C a k d= w ■ § § \ Q / / i / IL $ f \ 3 �0 2 & 2 « o S 2 \ ] § ) § 14 00 u k § ) U U ° u R u LU LLJ z § \ \ § § § § ) j ` w w w 0 0 CL m m o PUB EXCERPT September 11, 1995 2. CONSIDER APPROVAL OF BID #1789 FOR Tl BANKS & BID #1790 FOR 100 Mbps NETWORK BACKBONE EQUIPMENT Following extensive discussion and summary/background information provided by Ray Wells. Coplen made a motion to approve both of the bids as presented. Norton seconded the motion. All ayes, no nays, motion passed unanimously. DATE: SEPTEMBER 19, 1995 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1791 - DIESEL POWERED MOBIL ELECTRIC GENERATOR RECOMMENDATION: We recommend this bid be awarded to Stewart and Stevenson in the total amount of $81,845.00. SUMMARY: This bid is for the purchase of a mobil 565 KW Diesel Generator which will be used as a backup power source for five of the remote sewer lift stations. It may also be used to power raw sewer pumps or backup blowers at the Water Reclamation Plant in the event of a sustained power outage. This unit is sized to satisfactorily supply temporary limited emergency power to both Denton Hospitals. This generator will replace a 1947 year model 100 KW diesel generator. One bid was received in response to eleven bid packets mailed to vendors. BACKGROUND: Tabulation Sheet, Public Utility Board Agenda Item Memorandum and Public Utility Board Minutes recommending approval. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Water Reclamation, Water Utilities Department, Water Utility Customers of the City of Denton. FISCAL IMPACT: Funds for this purchase were budgeted in the 1995 CIP Account #674-082-RB93-V525-9107. Re ctfully submitted: oyd V . Harrell City Manager Prepared by: Name : Denise Harpoo Title: Senior Buyer Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 633.AGENDA cc 2 � � 0 Z m Z C7 �Z g } QLU � 0 a wo �xaw a H a Lu Aa>�a W�r 3WN w�aNs Roo < Q Q w<aa$ w �wzw Q W F a LU W ~ U � W W ~ 0 0 a m m '" September 5, 1995 PUBLIC UTILITIES BOARD AGENDA ITEM TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM: R.E. NELSON, EXECUTIVE DIRECTOR OF UTILITIES SUBJECT: CONSIDER APPROVAL OF BID # 1791 FOR THE PURCHASE OF A DIESEUGENERATOR RECOMMENDATION: The Utility staff recommends approval of low bid for the purchase of a 565 KW Diesel/Generator (from the Stewart and Stevenson Company) in the amount of $81,845. SUMMARY: The City of Denton currently operates 17 remote lift stations. These lift stations have single source power supply and five of the lift stations are not serviced by the City of Denton Electric Utilities. In the event of an outage at these five stations we would be subject to the priorities of another utility for restoring electrical services. Currently a 1947 vintage 100 KW generator is available for backup. This generator can independently power most of our smaller lift stations. The 100 KW generator can not power Hobson, Cooper Creek, or Hickory Creek lift stations. The 565 KW Diesel/Generator will be capable of providing power to all of our lift station facilities. BACKGROUND: Although the primary purpose of this generator is to prevent lift station bypass it can also be used to power raw pumps or back up blowers at the Water Reclamation Plant in the event of a sustained power outage. ADDITIONAL BENEFITS: The 565 KW Generator can also be used to perform bypass pumping of collection lines in the event of a line collapse or stoppage. This generator will be trailer mounted and various size pumps will be available depending on line flow rates. The unit will be equipped with telemetry to allow monitoring of pump and generator status by the existing SCADA system. Remote monitoring will help reduce the manpower requirements in the event of a long term bypass pumping project. PROGRA(WDEPARTMENT OR GROUPS AFFECTED: Denton Citizens, City of Denton Water Reclamation Plant FISCAL IMPACT: Funds were provided for this piece of equipment in the 1995 CIP project #95-0470-04 at $80,000. Respectfully submitted, R.E. Nelson, Executive Director Department of Utilities Prepared by, Howard Martin, Director of Environmental Operations Exhibit I: Bid Tabulation Sheet Exhibit II: 1995 CIP Project Description CITY OF DENTON PECAN CREEK WATER RECLAMATION PLANT LIFTSTATIONS LIST 1995 CITY LIFTSTATIONS: Barrow John Knox Granada Hickory Creek #2 Twin Lakes Wimbelton 14 Liftstations Denton County COOP: Union 76 1 Liftstation TU Electric Hobson Londonderry(os) Bent Oaks Camping World Cooper Creek Zimmer(35W) Hickory Creek #1 Border Cowboy Denton West Vacation Village Corinth Grissom 4 Liftstations Other: 2 Street Lights Total of 18 liftstations and 1 out of service 1995 CAPITAL IMPROVEMENT PROJECT # 95-0470-04 PROJ TITLE: (R) DIESEL GENERATOR ESTIMATED COST: $80 (x 1000) GROUP ASSIGNMENT: 1 DESCRIPTION: Replace existing 1947 vintage 100 KW diesel generator with 565 Kw diesel generator. PURPOSE: To provide more dependable source of electric power back up during emergency situations. Power backup for all remote lift stations to minimize lift station sewage over flows during loss of electric power. Includes conversion to 440 volts or 240 volts. COST CALCULATION: Stewart and Stevens - Dallas 565 Kw generator $80,000 D.C. International - Ft. Worth 565 Kw generator $82,000 FUNDING REQUIREMENTS: ENCUMBERANCES/CASH EXPENDITURES (In Dollars x 1000) First Qtr. Second Qtr. Third Qtr. Fourth Qtr. ENC EXP ENC EXP ENC EXP ENC EXP 1995 1 1 0 0 0 0 0 0 1996 0 0 0 0 0 0 0 0 1997 0 0 0 0 0 0 0 0 ENCUMBERANC,ES CASH EXPENDITURES BOND REV AIC OTHER TOTAL BOND REV AIC OTHER TOTAL TOTAL IST YR $80 $0 $0 $0 $80 $80 $0 $0 $0 $80 TOTAL 2ND YR 0 0 0 0 0 0 0 0 0 0 TOTAL 3RD YR 0 0 0 0 0 0 0 0 0 0 GRAND TOTAL $80 $0 $0 $0 $80 $80 $0 $0 $0 $80 ENCUMBERANCE DATES: Encumbered as spent. PHASE DATE AMOUNT General Purchase 12/94 $80 Engineering Design Inspection Construction Miscellaneous ENCUMBERANCE TOTAL $80 COMMENTS: 3/8/94 9:55 Pq PUB EXCERPT September 11, 1995 4. CONSIDER APPROVAL OF BID #1791 FOR DIESEL POWERED ELECTRIC GENERATOR FOR WASTEWATER LIFT STATION BACKUP PUMPS Following extensive discussion and summary/background information provided by Howard Martin. Norton made a motion to approve the bid as presented. Thompson seconded the motion. All ayes, no nays, motion passed unanimously. DATE: SEPTEMBER 19, 1995 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager. SUBJECT: BID # 1801 - JANITORIAL SERVICES RECOMMENDATION: Council approve award of Bid 1801 -- Janitorial Services to the low bidder, Britton Building Maintenance, in the amount of $77, 810.92 per year. SUMMARY: This bid total is $3,580.00 more per year than the last bid awarded in 1993. Two vendors responded out of fourteen potential vendors that received bid invitations. Britton is satisfactorily servicing some of the other city buildings at this time. This bid is for annual cleaning of the recreation centers which are: Civic, Senior, Denia, N. Lakes, Goldfield Tennis and MLK Jr. Recreation Centers. BACKGROUND: Tabulation Sheet Memorandum from Mary Ragusa, Facility Management PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Parks, Facility Management, Citizens and Patrons of Denton Recreation Centers. FISCAL IMPACT: Funding to betaken from the 196 operating budget account #100- 032-0002-8502. R peccttffully submitted: 00 Lloyd V . Harrell City Manager Prepared by: Name: Mela ie A. Harden Title: Buyer Approved: ;� Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 635.AGENDA GG 8 ir Z 0 O 00 O O 0 00 0000 O O 00 aoo cc 00 aoo O O O 00 O N moo O O N a 0 00 Q? �"'� H H K 0 H H Vi H H H H t- H v1 ley 00 Q� m c<c uj H U! 4A H H H H m i > cc m o00 �roo 0 o 0000 �roo �000 aoo �000 aoo ao 00 00o 0000 a O�tRt W V~ m Q Z /�+� avid b N N .y O N vi r CR ddd O oo a N v1 a Dodd N t, \D O edd N �D O �d M �D c%, v1 vid N HH V1 .r V1 O^HH H HH CT H HH �HH H N H N W m Ul h y y H / wz Oc� w xz z w z xA w� xA d z wxtea�C�Oa. Uo W >omf Qo z aWa F a�wxFAadA°'oa AW 04 xaxs O axHg 0 AzoocaO0WU p; uawwzc +WAz z:z 4 azo4aa�MwMHa zw H ��aQ UH Ud 0a a d uC co xO d a O w�H zd 0zwwazawwzzwdwzzw�wFzzcc F i� m LU wHUO AU" -wuz M�Iwx'�MM,tzwv. WdA WddWxa �aO H °za W Wzuddydz UEuWU FN U�AU u adQ Ud w a U zUU w x> az O A zH Wp.a W w Q a o ° 2 xxx ° xx EE2 ° x° x U2 tt2 ° �� y� Z Z a o a m m O dWU N 4 dW� dd d0.1 CITY of DENTON, TEXAS 95 SEP -8 R1 3: 33 MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566-8200 MEMORANDUM TO: Melanie Harden, Buyer FROM: Mary Ragusa, Administrative Assistant DATE: September 8, 1995 SUBJECT: Janitorial Services Bid #1801 for Recreation Centers Please proceed with accepting the above referenced bid proposal from Britton Building Maintenance, Inc. Britton was the low bidder with a total bid of $77,810.92. If you have any questions please call me at 7201. a; Apt" nistrative Assistant 2134.FM