Loading...
HomeMy WebLinkAbout1995-237ORDINANCE NO. 9�:-4932 — AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 1802 1 POLELINE ELECTRIC $ 5,380.00 1802 2-4 PREFERRED SALES $43,920.00 1814 ALL SIEMENS ENERGY & $61,700.00 AUTOMATION INC. SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this�� p?day of �4 , 1995. 411 BOB CASTLEBERRY, MAY R ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: �� APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: �� 2 c a DATE: NOVEMBER 21, 1995 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1802 - DISTRIBUTION TRANSFORMERS RECOMMENDATION: We recommend this bid be awarded to the lowest evaluated bidder for each item. ITEM VENDOR AMOUNT 1 Poleline Electric $ 5,380.00 2 Preferred Sales $12,510.00 3 Preferred Sales $21,020.00 4 Preferred Sales $10,390.00 $49,300.00 Poleline Electric in the total amount of $5,380.00 and Preferred Sales in the total amount of $43,920.00 with a total bid award of $49,300.00. SUMMARY: This bid is for the purchase of conventional overhead and padmounted transformers. These transformers will be used for replacement and for new construction in various locations within the City of Denton Electrical Distribution System. Eight bid proposals were received in response to twenty-two bid packages mailed to vendors. BACKGROUND: Tabulation Sheet, Memorandum from Don McLaughlin dated 10-31- 95, Load Loss Evaluation. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution Department, Utility Department and Electric Customers of the City of Denton. FISCAL IMPACT: Budgeted funds for Electric Distribution for 1996. Account #610- 103-1031-3680-9222 with a balance of $272,243.93. Prepared by: Name: Denise Harpool I Title: Senior Buyer Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 656.AGENDA �espectfu y submitt 'Lloyd V . Harre City Manager t4 o 0o 0 U a n b h O U r Q V y z U » o m h o w y e a e o e 0 e 0 e o y w � ., N o a ❑ 0 0 n e e e e o o 0 0 a y r m H H 0 O e 0 o 0 0 0 0 0 y U h a o h m a a � , m w U e o e 0 e 0 e o Z y n 0 0 0 0 0 0 o � ❑ » m w d � x H » 0 Ci ❑ w et z e ❑ o 0 0 0 0 0 o o m y a ❑ a w h m o o yZ d ..1 z> w w> w> O a F F F a N z Z N Z N Z m w 0> Ltd 0 0 .. Oa a O F` > Z d ❑ N > i ❑ d E¢ ❑> r m N F Z,0 > O m ¢ °i gz a ¢ > a m ¢ d 0 a w © z ro m y y N U h N w N a w e O a h a 0 a F z cC w e w w o w Q w z 5 U a ❑,., m R a w a 0 x w a w ❑ OZ m a 00 y a ma o oy w z y z 0 y y z 0 Z Z d 0 a a0 a0 a a a, a U H F F. w w E. � a F a ❑ a z z m m O 4k To: Denise Harpool, Senior Buyer From: Don McLaughlin, Senior Engineer Electric Engineering Date: October 31, 1995 Subject: Evaluation of Quotation on bid # 1802 The 25 KVA OH transformers are for operations and Maintenance. The 25 KVA and 50 KVA pad mounted transformers are for operations and maintenance. The 167 KVA pad mounted transformers are for Cooper Glen Apartments. The Utility staff recommends awarding the bid to the low bidders. The low bidders were Poleline for the 25 KVA overhead and Preferred Sales Agency, Inc. for the pad mounted transformers. Sincer ly, 2 �� '), 711� / Donald L. McLaughlin Attachments: I. Exhibit I, Loss / Cost Evaluation II. Exhibit II, Total Cost EXHIBIT 0FOR BUD 1802 PAGE 1 ITEM 1: LOSS/COST EVALUATION 0FTEN 25KVA12O/24UCONVENTIONAL OVERHEAD SINGLE PHASE TRANSFORMER I MADE TLI- TT IL ID C DELIVER BIDDER BY LOSSES LOSSES LOSSES OST COST DAYS TEMPLE GE 65 275 3�40 $558 $3,573 WESCO J�ABB EL f25 4 11: $3,3551 63 ITEM 2 LOSS/COST EVALUATION OF FIFTEEN 25 KVA 120/240 PAD MOUNTED SINGLE PHASE TRANSFORMER --KA-DEF�01NIL ILL TL BID CAL. ELIVERY BIDDER BY LOSSES LOSSES�_ LOSSES COST COST DAYS -- I _ LOW BID $4,4231 ITEM 3: LOSS/COST EVALUATION OF TWENTY 50 KVA 120/240 PAD MOUNTED SINGLE PHASE TRANSFORMER MADE -NL LL ---fL BID CAL. DELIVERY BIDDER BY LOSSES LOSSES LOSSES COST COST --DAYS____ ffimmmmiumm LOW BID $6,144 EXHIBIT I FOR BID 1802 PAGE 2 ITEM 4 LOSS/COST EVALUATION OF FIVE 167 KVA 120/240 PAD MOUNTED SINGLE PHASE TRANSFORMER MADE NIL LL TL BID CAL. DELIVERY BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS IKBS COOPER 266 1532 $2,211 $14,964 70 Nix Electric Ermco _ 429 _1266 1398 1827 $2,370 $17,409 70 !POLELINE KUHLMAN 279 1148 1427 $2,069 $14,100 70 m...............:......::......:...;;:.;.:.:.::::.::::.:..::.;:.::::::...::..:::.:......:........................................:...:......:....:...........:.................. €: "1.2 :. : PRIESTER COOPER 266 1266 1532 $2,173 $14,835 91 SESCO SESCO 400 1500 1900 $2,950 $19,553 120 IWESCO ABB 2201 1389 1609 $2,350 $15,563 84, LOW BID $13,802 31-Oct-95 09:53 AM C:\TRANX\1802\B 1802. W K3 EXHIBIT II FOR BID 1802 DATE: NOVEMBER 21, 1995 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1814 - 69 KV SF6 CIRCUIT BREAKERS RECOMMENDATION: We recommend this bid be awarded to the low bidder, Siemens Energy & Automation Inc., in the total amount of $61, 700.00 . SUMMARY: This bid is for the purchase of two 69 KV circuit breakers which will replace two 30 year old breakers at the Denton North Interchange. These circuit breakers will increase the reliability and reduce the chances of failure on our 69 KV Loop. Eighteen bid packages were mailed to prospective bidders with responses received from two. BACKGROUND: Tabulation Sheet, Memorandum from Daniel Scott dated November 8, 1995. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Substation Department, Utility Department, Electric Customers of the City of Denton. FISCAL IMPACT: Budgeted funds for Electric Substation for 1996, Account number 610-132-1032-3530-9217-C69KVUOIA with a balance of $784,652.34. Prepared by: Name: Denise Harpool Title: Senior Buyer Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 658.AGENDA /57'espectfully submitte : � 1/// Wd., � all Lloyd V . Harr City Manager � � . � � R � 7 lul o LO 2q « 64 z ULL)i 2 Ui LLI LU N ¢ 0 $ co / 0 co ul LU LLJ� > co Cl) \ CO cQ w (L E ® $ z EE = O00 E O §§� CoLL < � co 0 < E COw� O LL L > > % �c J LU 2LUk 2 Z m �\ �LLI it \§/2 w w R ? K Q % z z CIJ LU 2 0 (L 33 m 0 } 2 CITY OF DENTON MUNICIPAL UTILITIES • 901-A TEXAS STREET DENTON. TEXAS 76201 ORAND- TO: Tom Shaw, Purchasing Agent THRU: Ray D. Wells, Superintendent Substations/Metering/Communications FROM: Daniel Scott, Foreman of Substations DATE: November 08, 1995 SUBJECT: 69 KV CIRCUIT BREAKER BID #1814 After evaluating the bids for two 69Kv circuit breakers we recommend award of bid to Siemens for the SF6 circuit breakers. The reason for recommendation of bid to Siemens is low bid and meets specifications. Siemens will be able to deliver the breakers within 12 weeks. I recommend that we award the bid Siemens, at the price of $30f85O.00 each, for the total cost of $61,700.00. Respondents were as follows: "Dedicated to Quality Service"