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Home My WebLink About1994-064ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including: items that are only available from one source because of patents, copyrights, secret processes or as natural water and other;utility manuscripts or books; electricity, g purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following purchases of materials, equipment or supplies, as described in the "Purchase Orders" attached hereto, are hereby approved: PURCHASE ORDER NUMBER 44086 VENDOR MOTOROLA INC. AMOUNT $172,511.80 SECTION II. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION III. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION IV. That this ordinance shall become effective immediately upon its passage and approval. da of �,—, 1994. PASSED AND APPROVED this the Y ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY:0"" Zc i� DATE: APRIL 19, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PURCHASE ORDER# 44086 - MOTOROLA INC. RECOMMENDATION: We recommend this Purchase Order to Motorola Inc. be approved in the amount of $172,511,80. SUMMARY: This purchase order is for the acquisition of communications upgrade for the Police Department. This upgrade of communication equipment is a portion of the relocation of the Police Department to the Denton Municipal Center. The radio equipment software and facility improvements will give the Police Department access to the latest technology in law enforcement communication. The older system is no longer suitable to handle a City our size. This purchase is a sole source procurement protected by patents and copyrights. Compatibility with the existing 800 megahertz radio system is an obsolete requirement making it impossible for other sources to respond to a bid solicitation. Sole source purchases are exempt from the bid process as outlined in Texas Local Government Code Chapter 252 Section .022, General Exemptions. BACKGROUND: Purchase Order #44086, Letter from Motorola dated 3-17-94, Memorandum from Chief Mike Jez dated 4-11-94, proposal from Motorola Inc. dated 4-7-94. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Police Department Communications. FISCAL IMPACT: Funds for this purchase are available from a combination of accounts, $137,511.80 will come from Certificate of Obligation sales for Communication Upgrade Account #451-070-CCEU-9107. $35,000.00 will come from Denton Municipal Center funds #245-032-DMC1-9343-9101. espegtful ubmi t Llo(y//d/V. Harre City Manager Approved: Name: Tom D'. Shaw,C.P.M. Title: Purchasing Agent 480.AGENDA DENTON, TX 76201 901-13TEXAS STREET P.O. NUMBER 44086 VENDOR MOTOROLA COMMUNICATIONS ATTN: MIKE MCINTYRE 1701 VALLEY VIEW LN CITY OF DENTON, TEXAS PURCHASE ORDER DADTEN12DORRNO. cy8 MOT52400 DOCUMENT S�II P TO: CONFIRM TION ONLY C08 POLICE DEPT. 221 N. ELM DENTON. TEXAS 76201 DALLAS TX 75234 UNITS MBER DESCRIPTION BID NO. ITEM ACCOUNT NUMBER NU 01 451 070 CCEU 91o7 00OI9 COMMUNICATIONS RADIO OPGRADZ 02 245 032 OMCI 9343 9101 0.00 MOVE B INSTALLATIUN OF RADIU The City of Denton, Texas Is tax exempt -House Bill No. 20. Reference P.O. Number on all BIL ipments and Shipments are F. 0. B. City of Denton, horas I dica ednvolcea. Send Invoices TO: City of Denton, Accounts Payable 215 E. McKinney St., Denton, TX 76201 (or as Indicated on Purchase Order) TOTAL FOR P.O• By T�PE LINEAMOUN7 137,511.8J 35.LO1).JO 172 .511 .8Q Direct Inquiries TO: John J. Marshall, C, P. M. Purchasing Agent Tom D. Shaw, C. P. M. Asst. Purchasing Agent 8171566-8311 DIFW Metro 267-0042 The City of Denton Is an equal opportunity employer 0 3. 1 6. 9 4 1 2: 3 8 P M P O 1 Address Reply to: MaiQRaLA p.0. Box 819040 ComnrUnlcslions and Electronics Inc. Dallas, Tx 75381 (214) 898,6700 3-17-94 Mr, Tom Shaw City of Denton purchasing Department 901-B Texas Street Denton, Texas 76201 Subject: Sole Source procurement Dear, Mr, Shaw According to the original APCO 16 Doomnem, there are caluin requirements set forth for Public Safety Communication Trwtldng Systems. When Truniring systems were first developed, each manufacture designed their systems based upon the APCO requirements. Since there are no requirements which stipulate the transmission protocols, each manufacture developed their own protocol for transmission standards. Then is therefore, no direct compatibility between different systems. Ancillary control equipment for the hunk system fixed sites also uses the same system prutwols which requires that the equipment be compatible. The Motorola Centr2trim-11 Plus CRT Touch Soreen console equipment proposed will interface with your existing Central Elemonics equipment already in place therelbre, the only maatdgcture's equipment that an be used is Motorola. This qualifies as a sole source procurement under Vernon Statutes ir"_ " 0;4� Manager l Communications & Electronics Inc. 1301 E. Algonquin Rd., Scheumnuro, Illinois e0196 (312) $97-1000 MAR 17 194 12:38 PRGE.001 Denton Police Department 221 N. ELM DENTON, TEXAS 76201 M E M O R A N D U M TO: Tom Shaw, Purchasing Agent FROM: Michael W. Jez, Chief of Police DATE: April 11, 1994 RE: Communications Upgrade Dear Tom: I have reviewed the price quotations from Motorola for the communications upgrade and find them acceptable. The costs incurred for this project will enable us to ensure the long-term dependability and reliability of our communications network and afford us the latest technology. Additionally, it will provide the most effective interfacing possibilities with the computer system we anticipate purchasing in the next fiscal year. Finally, the timely approval of this request will keep us on schedule regarding our move to the DMC. If you have further questions please do not hesitate to call. (817) 566-8181 METRO 434.2520 EXHIBIT "C" Equipment List and Pricing for The City of Denton's Police Department New Dispatch Center 4-7-94 1 5 Console Equipment Enclosers ( 5) $10,221.00 $51,105.00 2 1 Donco Fixed Round Table 5' $4,288.00 $4,288.00 3 1 New Operator Position CRT $20,799.00 $20,799.00 4 4 Upgrade 4 Existing Positions to CRT $14,579.95 $58,319.80 5 1 Central Electronics Upgrade $3,000.00 $3,000.00 TOTAL COST OF EQUIPMENT SERVICES & OPTIMIZATION 1 1 Installation ( Move ) 2 1 Installation (New Console Position ) 3 1 All Material, Hardware, & Labor TOTAL INSTALLATION & SERVICES COST TOTAL TURNKEY PROJECT $137,511.80 1 $36,000.00 $172,511,80 Page 1