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HomeMy WebLinkAbout1993-180NO / 3 /ffv AN ORDINANCE ACCEPTING A COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the best responsible bids for such items BID ITEM NUMBER NO VENDOR AMOUNT 1540 ALL PALMER PAPER COMPANY EXHIBIT A 1544 1-19 WESCO EXHIBIT A -1 1544 20-23 CUMMINS EXHIBIT A -2 1544 24-36 TEMPLE EXHIBIT A -3 1544 37,36,40-45 TEMPLE EXHIBIT A -4 1544 46,47 CUMMINS EXHIBIT A -5 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective imme- diately upon its passage and appprov 1 PASSED AND APPROVED this J day of 0�.� , 1993 ATTEST JENNIFER WALTERS, CITY SECRETARY BY ' J APPROVED AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY A TORNEY BY A -1 A -2 A -3 A -4 E3cH2SST .. Ilk.. ITEMS VENDOR 1-19 WESCO 20-23 CUMMINS 24-36 TEMPLE 37,38,40-45 TEMPLE 39 EXCLUDED A -5 46 & 47 CUMMINS B ID AT 1544 - - A -1 BID NAME ELBCIRIC METER CT AND WESCO M 11111R SOCKS IN OPEN DATE SEPIUMBI+R 9 1993 M _QPT ____DHSCRIPIION_ - VENDOR - ---$44 1 10 ME IER 00 2 10 MI+11SR WE 3 400 METER $28 00 4 50 METER $14000 5 4 METER $18700 6 12 METER $23500 7 25 METER $23500 8 20 ME'IVR $23500 9 6 METER $235 00 10 25 MP I11R $23500 11 4 MI 11IR $23500 12 4 MI+IllR $23500 13 24 MBIVR $23500 14 24 MltlhR $23500 15 1 MR IER $23500 EXHIBIT A 16 1 ME IER $235 00 17 4 MEIYR $23500 IB 4 MRIUR $23500 19 20 ME PER $38 00 BID# --- - -1544 - ---- A -2 BID NAME EI.IICIRI( M1111?R CI'AND CUMMINS ME IPR SO( KIT 13 OPEN DATE SLP IWMBER 9 1993 • _ ^QTY -- -- T DESCRIPIION -- -_ -_ VIINDOR _--- 20 4 MEIPR $6650 21 4 ME111R $17800 22 4 Mli11+R $31700 23 4 ME I ER $298 00 R LULU in u► a Oz JQ . W O �O as QZ O dS..M Z cv W Z-Z ZW VJ WJW JJJ US^� O mOW W�� }G� co p u.alp LL N -- >O>W>O ~QNWOWWWO ZOmZM-JMZ J o. W 0�1— H0t0�-0 m�WOW=WO > 73 MOO a =mt==D] 3 ;M3 WVHmm Q cn W O WD a�3 303 dKQ T X M XZT mH �e "T s Z■ TOT X mX OD coo m co X iyyii uyyi N LU LU Q U U V U U O Z W MW M WN O m O m d T N M Q a N M RID 111 1544 A -3 A -4 EXHIBIT A A -5 RID NAME RIAN-IRIC MF 17111( (-I AND MI1771R SOCKS IS OPEN DA 173 51111114Mlll)R 9 1993 III QTY� TT DESCRIPOON 11IMP1 11 VENDOR_ 24 24 TRANSFORMER $33 00 25 24 TRANSFORMER $3300 26 24 TRANSI ORMHR $33 00 27 24 TRANSFORMER $45 00 28 12 TRANSFORMER $45 00 29 24 TRANSFORMER $52 00 30 24 TRANSFORMER $52 00 31 24 TRANSI ORMER $5200 32 12 IRANSI ORMER $5200 33 12 IRANSI ORMER $52110 34 6 TRANSI ORMPR $5200 35 6 IRANSI OR MICR $5200 36 3 IRANSI ORMIR $5200 31 50 MI 11 R SOLKI(7 $61 00 36 25 METER SOCKET $62 80 40 20 METPR SOCKET 8118 00 41 6 METER SOCKET $45600 42 3 MPTER SOCK [IT $391 00 43 100 MI I it SO( KItI Ell 35 44 100 MPI PR SOCKI f 518 50 43 100 MI 11 R SOCKI l $30 00 BID 0 1344 BID NAME BLBCTR IC MRTRR CT AND CIIM MINE MRTPR SOCKETS OPPN DATE SEPTPMBER 9 1993 •_ QTY OHSCR IPTION VBNDOR_ _ A6 12 _-- I MI lPR 30( III f S9170 47 12 MPTER SOCKET $11693 DATE OCTOBER 5, 1993 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT BID # 1540 - PAPER (OFFICE & XEROGRAPHIC) RECOMMENDATION Council approve award of Bid #1540 - Paper (Office & Xerographic) to the low bidder meeting specifications, Palmer Paper Company, for an estimated annual expenditure of $18,000 00 (See Exhibit A for unit prices) SUMMARY Bids were solicited for the annual purchases of paper for use in city copiers and printers Both virgin and recycled stock were listed on the bid proposal Palmer Paper is the low bidder on all items bid Paper purchases will be made to stock in the warehouse inventory for availability to the using departments BACKGROUND Exhibit "A", Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED All Departments FISCAL IMPACT Orders will be charged to Warehouse Inventory 4R sub i d Ll(o//y/d V Har 1 City Manager Prepared By Name Melanie Harden Title Buyer Approved Name Tom D Shaw, CC P M Title Purchasing Agent agenda 424 < b I R LULU § ■ ■ ■ ■ « oLU )a $ 7 )z a % ��% aLUk moo§ z z�z 0=0 -j 2§ ww � ��-j Wpo omo 8 Qz� Ems' �o>E»c zw_jwz mom wP v°>- LUQLUWW° �omzx mz 0 -i a >- w ■ _ oh « /oeoP0 MWLow0w0 �Q(�� > � Mop _�___� �� ° LU §§) f/f §$ $§¢ §x E_ _0� ■ ©M■ �M� § % § z z 2 A© 2 A 2 § § oo m cNn ww S S °n c°n ¢ m oM, wGM I N$ Jy� M NM 0MMl .- O fA w � VOMM fA dNi CL � Nm � o OD pp pp Of Of p N p p QD OD M 't } 0 m r W M LLJ �r r! N 4 N W /Q M W 0 Z � CL My�� j[r�� N z LU c0 N E " V! z z z IR z w N Z Q 0 w !9 0 "� to a aW Nz W KJ O NW r0 J a �W o a boa GwC elS..M wV� Z ZJZ gJ ,wJJJ W�� >GWW>a ¢0 WPC ''yLU UUy0} Jwo m J w g r 0 Poto�0 =xm MLU 0 min [0 0 a> w LU aWC7 =m 3 M3 �V �U3 �m Cm3 N G ax= Q r K XZr �■ ■ Z■ co m0w MmM X N xmk N LU LU qk Z W m OI L m r N M Q M DATE OCTOBER 5, 1993 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT BID # 1544 - ELECTRIC METER, CT AND METER SOCKETS RECOMMENDATION We recommend this bid be awarded to the low bidder for each item as attached Exhibit A The estimated annual purchase is $90,193 80 SUMMARY This bid is for the annual contract to purchase electric meters, current transformers and meter sockets for use by the Electric Metering Department These meters will be ordered by the Warehouse as Inventory for use by Electric Metering as needed Seven bid proposals were received in response to eighteen bid packages mailed to vendors BACKGROUND Tabulation Sheet, Memorandum from Ray Wells FISCAL IMPACT Budgeted funds for 94 Warehouse Working Capital for Electric 710- 043-0582-8708, the fund balance is $729,000 00 esp�Ectf sub d U .u� Lloyd V Harr 1 City Manager Prepared By b Name enise Harpool Title Senior Buyer Approved —El Name im Shaw,C P M Title Purchasing Agent agenda 426 A -1 A -2 A -3 A -4 EXHmmmw ••A•• ITEMS VENDOR 1-19 WESCO 20-23 CUMMINS 24-36 TEMPLE 37, 38, 40-45 TEMPLE 39 EXCLUDED A -5 46 & 47 CUMMINS A —1 EXHIBIT A A —2 BID # 1544 BID NAME BLUMMIC MEI ER CT AND WBSCO Mal IIIR SOCKS 15 OPEN DATE SHPIVMIIHR 9 1993 # _1 _10--- QFY _DIISCRIPIION _ —MIIIER--—---$4400 VENDOR 2 10 MI1111R N/IS 3 400 ME IPR $28 00 4 50 METER $14000 5 4 ME IIIR $18700 6 12 METER $23500 7 25 METER $235 00 8 20 MEIVR $23500 9 6 METER $23500 10 25 MIIIIIR $23500 11 4 MI Il R $23500 12 4 ME IIIR $23500 13 24 MII Wit $23500 14 24 MIIIIIR $23500 15 1 MI117+R $235 00 16 1 MI+IIIR $23500 17 4 Mai IIIR $23500 18 4 MEIVR $23500 19 20 ME IER $38 00 BID # -- — — 1544 F BID NAME III ECI'RK M11111R ( I AND Mal 117R SO( KP IS OPEN DA711 SLP IIIMBIIR 9 1993 DRSCRIPIION 20 ---4 — — ME 117R 21 4 MI+IIIR 22 4 MII IIIR 23 4 MII IIIR (UMMINS VENDOR $66 50 $178 00 $317 00 $298 00 1544 A -3 A -4 BID OPEN # NAM13 DAIT3 QTY III IWIRIC Mil IRR ("I AND MHTVR SOCKF IS ShP ITSMBIIR 9 1993 -� DFSCRIPTTON DIMPI F VENDOR _ $33 00 24 24 TRANSFORMER 25 24 TRANSFORMER $3300 26 24 TRANSI ORMFR $33 00 27 24 TRANSFORMER $45 00 28 12 TRANSFORMER $45 00 29 24 TRANSFORMER $5200 30 24 TRANSI*ORMFR $5200 31 24 TRANSI ORMFR $5200 32 12 IRANSI ORMkR $52 (KI 33 12 IRANSI ORMER $5200 34 6 TRANSI ORMLR 35200 35 6 IRA NSI OR M I R $5200 36 3 IRAN SI OR M I R $5200 31 50 MI 11 R SOCKI)T $61 00 36 23 METER SOCKET 262 80 EXHIBITA 40 20 METPR SOCKET 311800 41 6 MRTRR SOCKET $45600 42 3 MPTLR SOCKPT $591 00 43 100 MI TI)K SO( KIII $11 35 44 100 MP7I'll SOCKI) r $18 50 45 100 MI fl R SOCKI)7 $30 00 BID I 1544 A -S BID NAME ELECTRIC METER CT AND CUMMINS MPTPR SOCKETS OPEN DATE SEPTEMBER 9 1993 ♦__ OTY DESCRIPTION VENDOR_ _ MIII I R SO( KI r 46 I 12 $91 70 q7 12 MITPRSOCKPT $11695 F a m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m d d m Z Z m Z m z Z Z Z Z z z Z z z z z Z Z z z Z z z Z Z z Z z Z z Z Z Z 2 a y W w Z � m m m m m m m m m m m m m m m m m m m m m m m m m m m w � m z z m Z m z m z Z Z m z m z Z z Z z z z Z z z z z z z Z z z z Z z z Z z z z J � 0 � a z U � oa y F ammmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm H U z[ z z z Z Z z Z Z Z z z 2 Z Z Z Z z Z z Z Z Z z z z z z z z z z z z < w � w � m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m 5 Z z Z Z Z z Z Z Z z Z Z z Z Z z Z Z 2 x Z Z Z z Z Z z z z z z z Z Z u w w y F N N N O O O O O O O O O O O O O O O O O N O O O O O O O O N P P V O O O O O O O O O O O O n O O O V N V Y m m m m m z z z o U � o o e e o 0 0 o e e o 0 0 0 0 o e e e o e e e e o e e e e e e e e e e o e e o o e o e o e o 0 o e e o e o e o 0 M M N M N N x M M M M N N M M x M N N N M x N N M m m m y w 9 z z z z z a � e e e e e e o e e e e e e e e e o e e o e e e o e o o e o e n e N o e e e o e e e e e e e o e e e e e o e e e e e e e e w m m V r n O g Y V Y V V n n Y Y r r O n n N n N N N N N N N N N N T Y Y N N M N N N y N N N N N N N N N N N N N N N N M M m N N N N Z Z m � F r 0 z 6 m H m q a a a a a a a a a a u w u q m m m a a a a a m m a m m a m a m a a a a a a m a m a m a a m o 0 o 0 0 0 0 0 0 0 0 w w w m w w w w w w w w w w m w w w w w w w w y y y y y . y y a 2 s%3 2 X 9 231 s� a s z z z z z z z z z z z z���� < 6 < 6 < 6 < < < < N ti a m y F H F F F F F F F H U � y w w w � w z z L N N M N M N N N N N N N N N N N n x N N m m O O O N O O O O O O O O O O dF y w N T N m N m r m O O V O M N O N O N N N O V O N m a w a a m y � � M N M N N N a 0 0 0 0 0 Y P m m m M N N N V M m M P M O M m N w a 0 a � � � m z m z m z m z m z z z P P N n e v e r+ U n m m e a+ N r m o a F ��m h U w a a Z z Z Z z P o n e r e n m m m N N N m Y N Y r N w F p z z z z z O V O Y O r N m N O N O n n P N r N N O r P M M Z z e e o o o e e e e o o o e e N e o o o e e e o On w a IA � � m m N N w»» m m ti N m N m z m z N Y N Y N N N» N 8S88meeSoM�888 w � F � q z N w u a H m U F m m 0 � y a m a a w � a a m m z a w m z a w a m z H w a 0 m a w H w a 0 m a m F m a 0 m a w w F m a 0 m a w w H w a 0 m a w w F w a 0 m a w w F m a 0 m a w w F m a 0 m m m w H w a 0 m a w w H w a 0 m a w w H w a 0 m a w w C z U a h w, m F � q z e a w p w a w d w q � M q Z O Z w No � + n o n m P e N m a N m r 09-20-93A08 25 0021 CITYof DENTON MUNICIPAL UTILITIES/ 901 A Texas Street/ Denton TX76201 M E M O R A N D U M TO: R E Nelson, Executive Director of Utilities FROM: John H. Gandy/Foreman of Electric Metering Ray D Wells/Superintendent of Electric Metering DATE: Sept 10, 1993 SUBJECT: EVALUATION OF BID NO #1544 ELECTRIC METERS/CURRENT TRANSFORMERS/METER SOCKETS �L'�S�S'LIST.'3m�9�Di'�®'AOmOSSS�Q.�.-iOC'L'S3"aS Q O �� C3 �1-�SO�`3 Bids for the above mentioned items were opened September 9, 1993, at 2 P M with the following results Seven vendors replied with sealed bids on basically three item groups Electric Meters,(Electronic and Mechanical) Current Transformers and Electric Meter Sockets The City of Denton extends its appreciation to all seven vendors, Temple, Wesco, Cummins, Techline, Watson Electric, Poleline and Priester After careful evaluation we have recommended that the bid on the Current Transformers (BID ITEMS NO #24-36) as well as the Electric Meter Sockets (BID ITEMS NO #37-45 EXCLUDING BID ITEM #39) be awarded to Temple Inc for lowest bid For extended range bases (BID ITEMS #46-47) and extended range meters (BID ITEMS #20-23) we recommend Cummins Supply Also after careful evaluation we have recommended that the bid for Electric Meters (BID ITEMS NO #1-19) be awarded to Wesco which came in at approximately 22 percent lower than the other vendors JHG man cba