Loading...
HomeMy WebLinkAbout1993-093ORDINANCE NO. 3 `O 3 AN ORDINANCE ACCEPTING A COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the best responsible bids for such items: BID ITEM NUMBER NO. VENDOR AMOUNT 1487 1,7,8,10 DPC IND. INC. EXHIBIT A 1487 2,4, HARCROS CHEMICALS INC. EXHIBIT A 1487 3 DELTA DISTRIBUTORS INC. EXHIBIT A 1487 5,6 ADVANCE CHEMICAL DIST INC.EXHIBIT A 1487 9 FE 3 INC. EXHIBIT A 1495 ALL BIOAQUATICS TESTING INC. $ 11,880.00 1497 ALL O.I. ANALYTICAL $ 27,561.00 1501 ALL IBM $ 29,584.12 1505 ALL HOWARD MCANEAR EQUIPMENT $ 22,864.00 SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this ix day of 1993. AT JE BY RA A. DRAYOVITCH, CITY ATTORNEY BY DATE: June 1, 1993 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager / SUBJECT: BID # 1487 -WATER TREATMENT CHEMICALS V i RECOMMENDATION: Council approve award of d #1487 - Water Treatment Chemicals to the low bidders meeting specification s shown on Exhibit A. This bid is for a one year period with an option for renewal if both parties are in agreement. Annual estimated purchases for all items combined are $371,000.00. SUMMARY: This bid is for the price comparison of Water Treatment Chemicals used in Water Production, Wastewater Treatment, and Electric Production applications. BACKGROUND: Tabulation Sheet. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Water Production, Wastewater Treatment, Electric Production. FISCAL IMPACT: Purchases made for these chemicals by the using departments will be charged against budgeted funds available in their chemical accounts. R pectfully submitted: Loyd V . Harrell City Manager Prepared by: MaLLA"-' Name: Mel nie Harden Title: Buyer Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent Agenda.375 aC r U U m A W U a :D z Q 0 H O Q z H z E 0 O 0 N d w Im z m z m z O N N K m z m z m z m z m r z O N — — — — — — — — — — — — — — — ------------------ z H m z z z z z A z � N M H Ix M U IO ar H z a a H z O Q H z z z H m ro N .� a+ a) ON U U N W a) N d a co H � a$4i al ro W E a Q ft z04 z to m 0 O Qz z E � m z m z m z m z m z m z m z m z o m RC z O H u► E E F m1 a z H m a a a )n o Ln m O FC 0 O. m -;OD N a z O A ON ON n ON Nr O M n1) O n M M In N l- . r1 N d' d' .--1 N In In I N M 401. . 401� 4611, 401F VS. ----------- z z z x H U E E m m H m m m m O O o a m m m m a o a \ z \ z \ z \ z o ,� z z z z m h Un 0 N -I M H tM aQ w vs -------------------------------- a) >1 x u w al x W d E d C 0) .0 N C A A v ro 3 0 0 0 H N ro ro w 0 A W a 8 U U T7 O a) to 0 Gi �� O x m m m a w w U)) Q .4 a) 14 N m 0 0 S m� .N U U x m N U U 0 O N 7 ••a O -A A m ° 10 a~ E o. v V rt id 4) O N >a .,a (d -4 a m u v u m a) 44 o o my o0 0a ow r.1 m m H 0 a a — — — 4 — — — Ln — — m — — — — — H — — O — m — — O — m — — — O m — — — O m — — O m 0 — — — O (A O m O m m v O m H O 0 u) m O A O Q o O O A o A O 14 -) O p N 0 I-f O H O 14 to J-) to 14 O r4 O r- 1� 4-) .-I 0 41 �N n H +) o+ b � M 3 H 0 U m H ro U •11 6 w L U U m ro m U C N 0 O a I O a ro $J t'. m Jci U I x U I 0 )-I Pi A m O z -------------------------- H m W N ❑ ryLn Hz Q \ \ \ \ N kp \ \ \ \ z z z i Fr H z z z z z N N N N U ------------------------------- 4R 0 Q z J H a z H a a m H H a 00 o a o+ o � N °° p � in z o z a W UN t` O Or � m; O O fr1 y} I11 N t` N m N •...i � .& 4� • .R — — — — — — I — —I — — — — — — — — — — — Im — — — — — — — to zO U z o � \ z \ z r z z A aH z z z z z z � w W W U H m m m m a \ O ❑ a ❑ \ \ \ z z z ce)4 z 7 ❑ O H �d a U z (s7] z z z z ' N w w M a m z E z H N O E 0 a a O O m m ❑ A U a m z Q m \ i07 N o z z z z H z In n N O N O N ❑ a H ON n1 H ✓A 'n M H Q N — i m W a) ON O U ri CT C. N a a) N W it n H RC � 1-1 H d ro Q H m O H H a al ro .0 v tAtl 0 04 m d 0 ro ro O O 4 O ?i w a w I x ai N U m H H N W Q 0) 0 (d b 44 0 b •A cd w 8 a 4 cd u o a 1 v U •.i u O a -.01 1} 4J U a) a) a) W $4i C7 G 0 to •A x0 (A 0rn m m m c4 Q, ❑ y Hri ril to N N C E m V U U x V) U U O di b O E 4 $ Q v e 0 w ro v •rl v •A a mro m $4 ud 'd u ou m 0) s4 0 •ri 7 .ri rl $4 v (d0 >\ P4 fZ4 dP 4-4 Er r+ 'd o v o 4J w o o in w a H O m O m O m O m m O C 0 O m O A O m O A O m O A d' q kO O O O m C H O N C to ri d+ O A o r♦ O A O H 0 Ln 4Jui r-i O r-4 O r•i r` 4J H y A(a H U Ei m � v H it b i'�1 rl al a a =C I H N en IV Ed - EXHIBIT A BID # 1487 -- WATER TREATMENT CHEMICALS ITEM VENDOR COST 1. Liquid Chlorine DPC Ind. Inc. 339. ton 2. Sodium Hexametaphosphate Harcros Chemicals Inc. .5946 # 3. Sodium Silicofluoride Delta Distributors Inc. .273 # 4. Tetrapotassium Pyrophosphate Harcros Chemicals Inc. .7725 # 5. Liquid Caustic Soda Advance Chemical 179. ton Dist. Inc. 6. Liquid Caustic Soda Advance Chemical 325. ton ( Rayon Grade) Dist. Inc. 7. Potassium Permanganate DPC Ind. Inc. 1.3475# 8. Anhydrous Ammonia DPC Ind. Inc. .2025 # 9. 50 % Liquid Ferric Sulfate FE 3 Inc. 104. ton 10.Sulfur Dioxide DPC Ind. Inc. 557. ton DATE: June 1, 1993 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1495 - TOXICITY TESTING RECOMMENDATION: We recommend this bid be awarded to the low bidder, Bioaquatics Testing, Inc. at an annual amount of $11,880.00. SUMMARY: This bid is for testing the chronic toxicity of effluent and receiving water at the reclamation plant, using approved methods of the U.S.E.P.A. This testing is required by the permit regulating waste water emissions. This contract for testing will be done monthly for a period of one year, with a one year extension. Four bid proposals were received in response to four bid packages mailed. BACKGROUND: Tabulation sheet, Memorandum from Jim Coulter, May 12, 1993. FISCAL IMPACT: Budgeted funds for 1993 Waste Water Laboratory account # 625- 082-0481-8502 with an appropriation balance of $4,151.70 (4 months remain in 1993. Estimated expenditure of $3,960.00) esppeecctfully submitted: Lloyd V. Harre City Manager Prepared by: Name: Denise Harpool Title: Senior Buyer Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent agenda.379 z z H t7J 'N w W 0 w a a z z 0 H W z o H W W q! H — — W — — a O z z a O Q z n r U H a z a O H O 0 F L1 a v, �z7 O H H O uS W E a a W H W U EA O x y F4 M ON 'I Nr a H W a O n z ro a z z O O O O to O 0) ON LO LO 41%. 6% 0 0 0 0 N Ln o+ C% --T -;r 441. 401. O 0 O O O in N '-I Ln LO iR i!! 4 H (A :D U U Z H z °a z 2wp� w U U H rC Im W a a o a s °w a a w U W H V) H U H a [a UO UO a z 4 z W H W H F E+ N F zcn zm pq z E — — z F — — — — — — — — — H H z z N N a e-1 N 05-17-93A07:59 0021 CITY of DENTON, TEXAS WATER RECLAMATION PLANT / 1100 MAYHILL ROAD / DENTON, TX 76208 MEMORANDUM TO: Denise Harpool, Purchasing Agent FROM: Jim Coulter DATE: May 12, 1993 RE: Toxicity Testing Bid I recommend we accept the bid provided by Bioaquatics Testing, Inc. for the performance of Toxicity testing associated with our NPPES permit requirements for the Pecan Creek Water Reclamation Plant. If you have any questions concerning this matter give me a call. m Coulter Env. Services Administrator 8171383-7520 DATE: June 1, 1993 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1497 - TOTAL CARBON ANALYZER RECOMMENDATION: We recommend this bid be awarded to the low bidder, O.I. Analytical in the total amount of $27,561.00. SUMMARY: This bid is for the purchase of a Total Carbon Analyzer. This equipment will be capable of measuring total organic, inorganic and purgeable organic carbon in water, waste water and sludge samples from the water reclamation plant. Two bid proposals were received in response to three bid packages mailed. BACKGROUND: Tabulation Sheet, Memorandum from R. E. Nelson and Public Utility Board meeting minutes recommending approval. FISCAL IMPACT: Budgeted Bonds funds for: Account # 673-082-RB92-Y301-9107 balance is $ 20,000.00 Account # 662-081-RB89-X301-9107 balance is $ 10,000.00 sp/eecctfully submitted: U Lloyd V . Harrel City Manager Prepared by: Name: Denise Harpool Title: Senior Buyer Approved: Name: Tom 13. Shaw, C.P.M. Title: Purchasing Agent agenda.378 BID # 1497 BID NAME TOTAL CARBON ANALYZER OPEN DATE MAY 4, 1993 I I I I IO.I. ANALYTICALI I I I I # IQUANTITYI DESCRIPTION I VENDOR I 1 I I 1 1. 1 1 I TOTAL CARBON ANALZER WITH 1 $27,561.00 1 1 AMPULE CAPABILITY AND I ACCESSORIES I I I 1 I DELIVERY: I 30-45 DAYS I I I I I I I I I I I 1 SHIMADZU VENDOR $29,230.00 30 DAYS MAY-25-193 TUE 16:32 ID: ITY OF DENTON UA TEL NO:817-566-8120 4504 P01 May 17, 1993 Public Utility Board Agenda Item TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM: R.E. Nelson, Executive Director of Utilities SUBJECT: CONSIDER APPROVAL OF BID #1497 TO O.I. ANALYTICAL IN THE AMOUNT OF $27,561.00 FOR THE PURCHASE OF A TOTAL CARBON ANALYZER. RECOMMENDATION: The Utility staff recommends approval of low bid in the amount of $27,561 for the purchase of a total carbon analyzer. BACKGROUND\SUMMARY: The Municipal Laboratory is replacing an existing carbon analyzer purchased in 1981. The existing unit is no longer in operation and parts to fix the instrument are unavailable. Total organic carbon testing is required for landfill regulatory compliance, raw water characterization, finished water characterization and sludge analysis. PROGRAM/DEPARTMENT OR GROUPS AFFECTED: Citizen of Denton, City of Denton Public Utilities FISCAL IMPACT: The FY 1992-93 Capital Improvement Plan provides $35,000 of funding combined in 0480 and 0481 for the replacement of laboratory instrumentation. FILE:C:\WP51\PUBAGEND\TOCBID93 Res ctf7�j witted, R.E. Nelson, Executive Director of Utilities MAY 25 '93 15:34 — I— - ITY OF DENTON UA PAGE.001 0 MAY-25-'93 TUE 16:29 ID: ITY OF DENTON UP TEL NO:817-566-8120 #503 P03 u EXCERPT FROM PUBLIC UTILITIES BOARD MINUTES May 17, 1993 The following item was considered: 3. CONSIDER APPROVAL OF BID #1497 TO I. 0. ANALYTICAL IN THE AMOUNT OF $27,561 FOR THE PURCHASE OF A TOTAL CARBON ANALYZER. Martin presented this item. After extensive discussion, Laney made a notion to approve Item #3 as presented. Second by Clark. All ayes, no nays, motion carried. pub excerpt 5/17/93 MAY 25 193 15:31 ITY OF DENTON UP PAGE.003 DATE: JUNE 1, 1993 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1501 - IBM RISC/6000 WORKSTATION RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, IBM in the amount of $29,584.12. SUMMARY: This bid is for the purchase of an IBM RISC/6000 Workstation with software and first year maintenance included. This workstation is for the Water/Wastewater Utility GIS System. It will compliment the one existing work station and be utilized for GIS Conversion and Analysis, Water Distribution System Analysis, and Waste Water Collection Analysis. Data Processing Advisory Board recommends approval. BACKGROUND: Tabulation Sheet, Minutes from Data Processing Advisory Board dated May 24, 1993. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Information Services and Water/Wastewater Utility. FISCAL IMPACT: 1992-93 budget funds for Capital Equipment Office Machines Account #620-081-0463-9103 balance is $15,237.50 Account #625-081-0472-9103 balance is $19,211.20 Account #625-082-0472-8502 balance is $10,952.22. Respectfully submitted: ay, � . // o d City Manager Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent agenda.381 H 0 LO H [jsr�j N R 8 'J m H z 0 1-i E 4 F z 0 0 0 ko 11 U m a to H H I r q H W W q z W a O a O z i i 0 Q z O 0 0 0 a N o M N � � H � E H ao ON m w CN a' to w 4 m z3 H H In 4 441. a a a O � H E Q ------------- ac O N N O H q 01 N f] q ON co Oo z ro H ul in M W N 4a LL W W w > F A] H H z ------------- H w 0 0 z O F O VI O O U U W vl zU z aH4 w Ei z ro w V) z W z 1-4 0 �a t- �a o a N ------------- 1- N !h MINUTES OF DATA PROCESSING ADVISORY BOARD MEETING OF MAY 24, 1993 MEMBERS PRESENT: Jim Kuykendall, Don Edwards and Robert Minnis MEMBERS ABSENT: Brian Scott and Rosa Lawton OTHERS PRESENT: Gary Collins and Glen Gary Don Edwards made a motion the minutes from the April 19, 1993 meeting be approved as written. Bob Minnis seconded the motion and .t passed unanimously. Im Gary Collins explained that the Water/Wastewater Department was requesting a second RISC/6000, to supplement their conversion efforts and to enable them to migrate their maintenance systems from PC's to the GIS Network. Glenn Gary explained that currently the Water/Wastewater Department has one RISC/6000 and that they have almost completed the conversion of their sewer system to GIS, but are now starting on the water system which is far more extensive and complicated. Glenn Gary estimated it would take 2 1/2 to 3 years to convert the water system using the one RISC/6000. Glenn Gary stated that by adding this additional RISC/6000, they could speed up this conversion process and they had staff trained and capable of using this equipment, to convert the water system in a more timely fashion. Glenn Gary also stated that currently they are in a state of flux between using paper maps and digitize maps. Glenn Gary outlined that currently they have a maintenance management and engineering analysis system that is PC based and is not compatible with the GIS system, but uses a different Data Base than the GIS system. Glenn Gary explained that the new RISC/6000 would allow them to convert the maintenance management and engineering analysis system to GIS and a single common data base. Gary Collins explained that the Water/Wastewater Department had gone out to bid for a RISC/6000 and received responses from IBM and World of Data. The bid from IBM of $29,584.12 was the low bid by $288.88. Gary Collins explained that funding for this RISC/6000 was in the Water/Wastewater Department's operating budget and was not part of the Capital budget approved for GIS. Don Edwards made a motion that the Advisory Board recommended the city purchase a RISC/6000 from IBM. Bob Minnis seconded the motion and it passed unanimously. Gary Collins explained that the next item was the annual renewal of the Software License agreements with IBM for the operating system software for the IBM mainframe. Gary Collins explained that this was proprietary software and was available only from one source. Bob Minnis asked if this was increase over last year and Gary Collins explained that the $90,460.78 represented a 3% increase over last year in software costs. Bob Minnis made a motion the Board recommend the city renew its Software License agreement with IBM. Don Edwards seconded the motion and it passed unanimously. Gary Collins explained the next item was a continuation of our Hardware maintenance agreement. The upcoming year is the last year of a 5 year agreement which limited annual increases to 3%. Don Edwards made a motion that the Board recommend the city renew this agreement for another year. Bob Minnis seconded the motion and it passed unanimously. Under new business, Gary Collins explained the Board did not need to take any action on this item, but the city was planning on acquiring a HP Design Jet Color Plotter for $9,286.00. Gary Collins explained that originally the city had budgeted $30,000 to acquire an Electrostatic Monochrome Plotter for the GIS project. By waiting for the technology advances, the city would now be able to get a Jet Ink Plotter at approximately a third of the cost. Gary collins stated that this plotter would print a standard E size map in 15 minutes versus 3 hours on the Pen Plotters. Bob Minnis asked how the supply and maintenance costs compared, and Gary Collins responded it would be approximately 1/8 of the Electrostatic Plotter's cost. Since no action was needed on this item none was taken. Next Gary Collins presented Jim Kuykendall with a wall plaque, thanking him for his dedicated service to the Data Processing Advisory Board from 1986 to 1993. There being no other business the meeting was adjourned. DATE: JUNE 1, 1993 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1505 - LEASE OF SCRAPER AND DOZIER RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Howard McAnear Equipment Company as listed: Item 1 D8L Dozier $10,000 per month Item 2 623B Scraper $10,000 per month Item 3 Delivery and Pickup Charge $ 2,864.00 Total Expenditure $22,864.00 SUMMARY: This equipment will be utilized for excavation and liner wall construction at the Landfill. Existing equipment is smaller than the equipment being rented and will continue to perform the normal refuse disposal operations. The 30 day time period is estimated to be sufficient to excavate the necessary area and to construct the liner as specified by Texas Water Commission and E.P.A. The tractor offered by A.I.S. Continental does not have a ripper attachment. BACKGROUND: Tabulation Sheet. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Solid Waste Landfill Operations. FISCAL IMPACT: 1992-93 funds budgeted for hire of equipment account #630-024- 0803-8509 account balance is $23,568.00. Respectfully submitted: ay'..-Zz 1 yd arr City Manager Approved: Name: Tom D. Shaw,C.P.M. Title: Purchasing Agent aganda.380 A H m O z 0 U oz xz E+ a H 01 �a E z W z z 0 U O U E az o a H a W O U El O U a x�z a w u w N O A M W m m u rA o a 03 U W >1 W O w m m w a w � z A z A A a m m 0 ---------------- z z H a O W H a a 0 1 0 a Nx W W U a H N z z a coy -------------- c� m ON x o o L. �. A H 00 H N O O Z A �O I I � N W W �1 +AU urU W I A O N to IA 9M 00 40b. A 0 Paz M a o U O 14 o a a H 00 0 a A 1 W N .-i -x w .a v a O E u a u w N O A w O H H A H m zz O 0 � o 0 o a m H M m a N 4L4 w ko U O 0 O0 o a m H M O a N rl W %D 401- 0 H N t H a 1 I. n E W