HomeMy WebLinkAbout1992-205ALL0001F
ORDINANCE NO. Q �
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to Resolution 92-019, the General Service
Commission has solicited, received and tabulated competitive bids
for the purchase of necessary materials, equipment, supplies or
services in accordance with the procedures of state law in behalf
of the City of Denton, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described materials,
equipment, supplies or services can be purchased by the City
through the General Services Commission purchasing programs at less
cost than the City would expend if bidding these items individual-
ly, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS.
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
31359
All
Xerox
$13,800.00
31360
All
Xerox
$ 1,536.00
31361
All
Xerox
$ 6,712.00
31395
All
Xerox
$ 3,816.00
SSECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
2made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval. �1
PASSED AND APPROVED this &day of Y/��8��c�,,�, 1992.
CASTLEBERRY,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPR VED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
Page 2
DATE DECEMBER 8, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V. Harrell, City Manager
SUBJECT XEROX PURCHASE ORDERS 1313593 313602 31361 AND 31395
RECOMMENDATION: Council approve purchase orders for rental of copiers to replace
existing lease machines located in various city offices See Exhibit "A"
for details regarding monthly pricing, models, locations, etc
SUMMARY: The rental agreements on the existing machines are due to expire December 31, 1992
The State of Texas rental program pricing includes the costs of all supplies
excluding paper and staples (if applicable) The new rentals will be processed
through the Cooperative Purchasing Program of the State of Texas and will have
effective dates of January 1, 1993 through August 31, 1993 The City of Denton
Council passed Resolution No R92-019 on April 7th, 1992 authorizing participation
in purchasing programs of the State Purchasing and General Services Commission
The Local Government Code states that a local government satisfies the state law
requiring competitive bids for the item through the use of a state contract
BACKGROUND: Purchase Orders #31359, 31360, 31361, and 31395, Exhibit "A"
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Purchasing (Central Stores Division) and
Police Department
FISCAL IMPACT: The monthly payments will be made from "Hire of Equipment" Account #710-
043-0582-8509 and "Lease Copiers" Account #100-070-0040-P002-9141 as
approved in the 193 FY budget
By converting from the Lease Agreements to the State of Texas rental program
our annual payments are decreased by $6216 00 plus the cost of supplies (1 e
tomer, developer, etc )
esp/ectfully ubmrtte
Lloyd V Harr
City Manager
Prepared by.
Name M lame A Harden
Title Buyer
proved
Name Tom D. D. Shaw
Title Purchasing Agent
Council Agenda 12/E/92
Copier Rentals
Exhibit "A"
P O #
Model #
New Rent
Locale
Replaces
Avg Cost
(Xerox)
(Xerox)
(Current)
31359
1090
$1725/mo
City Hall
1090
$2024/mo
Basement
31360
5034
$ 192/mo
City Hall
1038*
$ 176/mo
Accounting
31361
5065
$ 839/mo
Svc. Ctr
1065**
$ 971/mo
Utilities
31395
5052
$ 477/mo
Police
1050***
$ 580/mo
*The 1038 model is no longer in production The 5034 would be the replacement
model suitable for this location.
**The 5065 copier has replaced the 1065 model
***The 5052 copier has replaced the 1050 model
SUPPLY COSTS ON THE RENTED COPIERS ARE NOT FIGURED INTO THE CURRENT MONTHLY
AVERAGE COSTS, HOWEVER, THEY ARE INCLUDED ON THE STATE OF TEXAS CONTRACT
PRICING.
AGENDA 311
N � <
0�0
o M
0'0 M
m j-c
KD
y O F 5 9
x7 mo
o 5�aN
w
m
0
w
�
s
m
•
a
a
!
n
rnn77Ms •e
nrrla nan7tnnm
aooaax4rn
M
+NNNtlmVe
w p ul w n n
t9.
nTI
a
AAflNc�r Wy
til
W1Y 11i C'7r
mmm
bmo V1mn1
W xy ul M•
to
rtA c C c
ro
b pwro IA
P1
w-t0nr xan
n snw TIM
XMrimm tot 7
mollom MID \
TICTr
Um as
mOaxn sn
M G1e+m ca
nas
to
+-rn7roi C t-4
11171
Y5
DTY7T rlb
r n
2 T rJi Inn
e1
ry�j � i n
r 2
w M w> b
n Ito !
Yi IA In to m
p -4 IJ
v
rn
H
N
61
M
•f
0
C
w
bb
•
Itn
tarto
KI
to
rl-4
nn
c
d
rr
wN
w
W
(Ali
rr
Y
m
na
o
am
�
•
cc
a
n 9�
n
0
m
mm
O
C
0
m
0
O
00
m
z
3
m
D Z <
0 D m
m 0
C
r s rnx
w r Mm
ro ro Elan
b w rnn
to sx
nR N
m -+
r w
r x
n
11
7r
m
r
X O
.� eY
M Gl
V d
•" C
m2
n
w2
�o
O Z
m�
A�
om
�k
tiN
m�
Nm
Ny
O
2
cn { �?
�k
mn
Ny
v
GN(7n N
rn�,rtn
-4 W •zn
7x� m
do
p-t
xnaw
n
.1"� �'7
rm m
N1t w n
a a 7
w mr
(D
7
nn
n
�M
r
rr
K
D+
Di
r
a
w
�
w
fID
�i
it
m
♦bxxmD <
h
rrrncrrOC nrlrn
w-+wa
Twecxss b
w /A1Wn A
�,
zra�so• r+es
#
�hOr
W
ww�i
Dr]C lOX-
a
4
rwwe w�
co
sMMID
N
tom In .i
w p r S Ails
QbwW Ttn
zwrrrm oz z
to to IT-4
T
mm TP
0 D
11wf1 Dh
ty
sm2q nz
as w cw
ai :is
b.
r
T
ro 61-4
M
"tl
D
w wD
A r1 IA
al U1 (Am m
M LI
V
to
D
W
w
r
to
fd
rn
a
p
TO
t1m
U
N
.4.4
G
m
.m
O
rr
. r
In m
r
tJ
III (it
e to
00 D m
o K z
m
m
m O
z
to m
00
U
m
zo
.r,
r m
U
U WT
k
w x
fTli
to
z s
N
A
i
o
r
z
w
h
w
to
<
w
rt1
x b
TJ
.4
D
tlil
4 C
O
W G
w
m
p
mn
W2
w�
vo
r
w
oa
T2
m�
0 �
om
y
W
VRRA
Km
Ny
T O
-4
C w y
V�
C/) N T
w
N h
�
7
V
o
�rNn
7ort7
Oho"
13Mb
. pq U b
xz rtM
(D O
Nrt0 ^
w G rl
m
rt
�
ww
U
OAu
R
�I
�
w
W
fL
•
Q
G
n
�e�fa77m> e
na. nn7fn�m
. a rmC-wZ
p0
r
dO1OV
xrw rornfncm
+ 9 rnrnwh
mi-cl A
Cr
;Mbo wall Y71t�pA
A
f`I
+��1-00r01- w-4to
sr,r 0 YY f11 h)
p
rmoOO OX-46
N
(J (A
30
Ob
0 V
to
-4% AV 'a
w.{>nr TM
A -f"Dw M m
Za 02 Z
fomfmA C.4
ocxx
4ZM mm V.
ITly
xmfnNT MZ
A2.4 m
a
CAM
t6
-"
T A
r s A s
,
x w -+ Ir
cl mT
r z
w p
LA N !
fat CA N CA In
to > td
J
r
I
um, b
N
W
ra
a
m
mr
ss
An
74)
MIA
fJ
�
•
It.
met
c�
".4
Ds
rr
,of,
mm
n
rr
�V
r
-4
ww
W
ro
to to
qa
o
00
r
o3Z
m m O
m
CD m
O
CA
0
m
o
w
s mx
r fnm
fA
fA CAM
>
-1 ONM
u
m
fA
Z >
y
A
f�M
C
r
M
a
r
7
r
n
a
r
m
�1 <
m
x v
<
d VA
O
v
w C
WZ
w
o0
m
�?
f.l
�
m�
om
W
by
QUA
Km
Ny
O
fAf
m k
0 y
m �i
w
m
s
{ ON
n
V
~c
Duo►+
7 H MM
�t
b
-4Pi m
k
-1
No 1
�rtot
m
h+ m
r
w C�
H
O
�
nn
(Dw
cn
rttn
F{
ASs�
m y�rn 77
o n
w Boa=
d5am
ro " O F
a
ht y�w�
w m o Z
0
Q =
N
N T1
Is m
N-<
CC Z
g0
N y0 Z
5 Cr
N d -
m z
x y
v 7 Z
rn you
C?
fN �
m
O
4,
L
w
m
Y
r�
s
h
ni w w L
s ms e
(1Y r hT 7tnhm
EYFroC-1w7
w
mcocckbb-+O
O
OwNbb T-i-rn
cr
Z+
F t004muz
w rnwO h
0
Zh0%hlbM0 91 in
V
CAMO60
w4-ns *O w-i LL;•
swop 0mn,
W
VMe
Pr-rmil OwC Wb
as
b T N
-a w b h'0 -t
zae+rn raz z
• • mtn Ca
0000m T
1 n�
Z.O.h
M to rn CO
osrn
-4 c-za
as
T
W
b h b -rb
r =
ro W.4 T
w Lh wb b
h rn
rn
CA 0m m
.4
{S IN
�
10
I
m
N b
Y
m
w
m
•
p
a
T�f
anti
CS
R h
rr
8•
rdrN
<A
lD fb
M
ww
M
�
Q h
t
00
O D
Z
O z
M
m
m
O
O
rn 7
O
m
z
r
s tnk
°
i WM
n
b
� tTh
k
w k
ni
to
c
m
A
ri
6
r
-4
G
r
7
w
h
W
T
W
o
m
r
k G
M W
Q
V �
O
w C
m
b
A
0n
w2
w�
a
8yw
W
�2
w
bb
O
A W
om
m
Wnv
�QQA
Km
N
rn
O
rn
DO m k
to
z
w
V
zcn
b
rn Co m
w
h
Ny
7
b hf n 15 N
f11 n5hh �
awry
-t Wn
M w
07hw
7• MM
Y aC
mbb
-arm-r
i
� >
to
h
V 7
rh r
{
cl
w
�
W
z
o O O
O -n T -
CD�cn
ro0a
Dv0
m