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Home My WebLink About1992-207ORDINANCE NO AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR- CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF- FECTIVE DATE WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment, and library materials for a public library that are available only from the persons holding exclusive distribution rights to the ma- terials; need not be submitted to competitive bids, and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS. SECTION I. That the following purchases of materials, equip- ment or supplies, as described in the "Purchase Orders" attached hereto, are hereby approved• PURCHASE ORDER NUMBER 31330 CHECK REQUISTION VENDOR XEROX TEXAS WATER COMMISSION AMOUNT $28,800.00 $10,300.00 SECTION II. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. S C I N III. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION IV. That this ordinance shall become effective immedi- ately upon its passage and approval. PASSED AND APPROVED this the day of 1992. ATTEST: JENNIFER WALTERS, CITY SECRETARY BY. APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: `/4/ e�7_�zc - DATE DECEMBER 8, 1992 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V. Harrell, City Manager SUBJECT. PC # 31330 - XEROX CORP. RECOMMENDATION• We recommend Purchase Order # 31330 to Xerox Corporation be approved in the amount of $28,800 00 SUMMARY. This purchase order is for the annual maintenance and meter usage charge on the Xerox 4050 Laser Printer. The amount is based upon the 5 year lease purchase price agreement approved by Council in February of 1992 The maintenance charge is a fixed monthly charge The meter charge is estimated based upon a per copy charge The Data Processing Advisory Board recommend approval BACKGROUND: Purchase Order #31330, Data Processing Advisory Board Minutes of November 11, 1992, Invoice for October 1992 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Information Services FISCAL IMPACT: This maintenance agreement will be funded from 1992-93 budget funds account number #100-044-0080-8341 balance is $54,726 00 R pectfully submitted oy V rre City Manager Approved: Name Tom D. Shaw, C P M. Title • Purchasing Agent agenda 314 I � 2 } � 2 � § \� } t � VA ■ §� m � � ■ m ( 2 ( m m M ) ? ; I / -4 k / m � M §§ rF •m ; k D c 00 °\§ 7�§ G ( m�.m E , lb , n» n ;- . it 20 xn mk 7 \k / t 2 ° j to ) \ \_ t 2 k) � k\ �§ 2 \� §� § E [� * §;a §2 m n4 7 /mo- 7M K%7#. 2MW§ / \ ^ 0 It MINUTES OF DATA PROCESSING ADVISORY BOARD MEETING OF NOVEMBER 11, 1992 MEMBERS PRESENT, Don Edwards, Rosa Lawton, Brian Scott and Jim Kuykendall MEMBERS ABSENT. Robert Minnis OTHERS PRESENT: Gary Collins Don Edwards made a motion that minutes of the September 1, 1992 Data Processing Advisory Board meeting be approved Brian Scott seconded the motion and it passed unanimously Gary Collins explained that the maintenance agreement with Mr Bobby Gray was a continuation of technical support for the payroll personnel system known as EIS. The City of Denton has utilized the services of Mr. Bobby Gray for the last 4 years since the Control Data Corporation discontinued providing support for this software product. Gary Collins indicated the increase of $3,000 from last year's agreement was due to the City's plans to utilize Mr Gray's services in the implementation of an interface from the EIS system to the Job Costing portion of the accounting system known as LGFS. Gary Collins further explained that Mr Gray's services would be utilized in the implementation of changes to the EIS system to accommodate the merit pay system associated with the Mercer study. Don Edwards made a motion that the Data Processing Advisory Board recommend the City Council approve the maintenance agreement with Mr Bobby Gray for the EIS system. Rosa Lawton seconded the motion and it passed unanimously. Gary Collins explained that the maintenance agreement with Weston Consulting was a continuation of the technical support for the Utility Billing system known as CIS. This past year D B Microware changed its name to Weston Consulting but for the past 4 years have been providing technical support to the City of Denton on the CIS system. Gary Collins explained that in mid December, we will be implementing a new version of the CIS system that will be a real time on line system with the capabilities of performing random updates rather than sequential processing Gary Collins indicated that $6,000 increase from last year's agreement was due to the plans to utilize the services of Weston Consulting extensively during the implementation phase and to have two members of the firm on site to resolve any problems that might occur during the implementation. Brian Scott made a motion that the Data Processing Advisory Board recommend the City Council approve this maintenance agreement. Jim Kuykendall seconded the motion and the motion was passed unanimously Gary Collins explained that the maintenance agreement for the year on the Xerox laser printer was now due and that the price of maintenance on the Xerox laser printer for the five years of the lease purchase had been established and agreed to when the City of Denton entered into the Lease Purchase agreement with Xerox in February of 1992. Don Edwards made a motion that the Data Processing Advisory Board recommend the City Council approve the maintenance agreement on the Xerox 4050 laser printer. Brian Scott seconded the motion and the motion passed unanimously There being no further new business the meeting was adjourned. XEROX CORPORATION THe easy NAY NONE REQUIRED TO ORDER BIIPPLSEB k PRINTING SYS/X9-01 CALL ua Purchase Order Number PO BOX 660501 +-coal- as-aaoD DALLAS TX 75266 special Reference VTXOOOOOX-000 Contract Number Telephone 800-527-4164 NET 30 DAYS PlaAee Direct inquiries Tot • Terms Of Payment Ship To/Inablled At BIII To CITY OF DENTON CITY OF DENTON 11-11-8Z DATA PROCESSING LINDA JOHNSTON �- Invoice ate 324 Be E MCKINNEY ST 324 E MCKINNEY ST # 036314807 DENTON TX B Invoice Number 76201 DENTON TX L828888f2 76201 stonier umber 4050 PRINTING SYSTEM SER.# Y87-103314 1 X 5 MONTHLY FSM AMIICIRT MAINTENANCE CHARGE OCTOBER 1tO20.00 METER USAGE 09-30-92 TO 10-30-92 PAGES 922900 1236566 313666 TOTAL PAGES 313666 LESS PAGE CREDITS 1050 NET PAGES 312616 NET BILLABLE PAGES 312616 .003700 1,156.68 TOTAL METER CHARGES 1t156.68 1,156.68 OCTOBER YSOL ONLINE MODULE PROD/MKT CD Y75 100.00 SUB TOTAL 2t276.68 TOTAL 2,276.68 METER CARD NOT RECEIVED FOR OCTOBER METER USAGE. INVOICE REFLECTS METER READS FROM LAST SERVICE CALL. PLEASE MAIL METER CARD ON OR AFTER THE 20TH OF EACH MONTH, PLEASE INITIATE AN AMENDMENT OR RENEWAL FOR YOUR EXPIRED PURCHASE ORDER NONE REQUIRED - - TOTAL OF INVOICE MAY VARY ACCORDING TO METER USAGE BILLED XEROX FEDERAL IDENTIFICATION #16-046-8050 .4CAsr DETACH THE mPAYNeNT PORTION AND RETURN WIT" YOUR eCNITTANCE .«tor questions a correspondence to NN.V. Inquiry Addr.eR ship To/Installed At BIII To SEND PAYMENT TO CITY OF DENTON CITY OF DENTON XEROX CORPORATION DATA PROCESSING LINDA JOHNSTON P.O. BOX 25177 324 B. E MCKINNEY ST 324 E MCKINNEY ST # SANTA ANA, CA DENTON TX 8 92799-5177 76201 DENTON TX "an Paying E1.etr.niaeRly e.. R...rea Side 76201 IeAmotaH for Xerox Von Only PLEASE PAY k =r;�xfl gt4t b sC 00-495-2792 4 662889542 035314667 11-12-92 THIS AMOUNTk',',kYBwSZ�.rYdS; RROD8286 100192 VTXSO 04 314Y XPS5 D F8500 2901 1 115 2021000080TOO60 03531466TT 0302276684 266288954244 DEC 1 192 15 54 817 566 8533 PAGE 001 DATE DECEMBER 8, 1992 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT. CHECK REQUISITION - TEXAS WATER COMMISSION $10,300.00 RECOMMENDATION: We recommend this payment to the Texas Water Commission in the amount of 10,300 00 be approved SUMMARY: This is a wastewater inspection fee assessed annually by the commission to any permit holder. All fees are deposited in a fund that supplements other funds appropriated by the legislative to pay expenses of the commission in inspecting waste treatment facilities and enforcing the provisions of the Texas Water Code BACKGROUND: Check Requisition November 9, 1992 Memorandum from Howard Martin OR GROUPS AFFECTED Waste Water Treatment FISCAL IMPACT: Budgeted Funds for WasteWater Treatment Special Services for 1993 Account #625-082-070-8502 the balance is $74,267 00 espectfully .submitte Lloyd V Harr City Manager Prepared by Name. Denise Harpool 1 Title Senior Buyer Approved. Name Tom D. Shaw,C P.M. Title • Purchasing Agent agenda 315 I CHECK REQUISITION -VOUCHER PAY TO CHECK NUMBER I lo, 300, `- AMOUNT Lm I i -h eS AdnA,vl /' DEPARTMENT 11 _0 . 1 Z DATE INVOICE DATE, NUMBER AND/OR EXPLANATION I ACCT NO _ 1 _ NET INV AMT 14-000bIootL6 �ermc'4 01w2,7 -cc;?-, Fy UJGlstwcLtv- d'mexe '' Kowa✓cl kcA rfivl WI poilvv,ewk• 'fh�i�Ks E50Z TOTAL I t 101 bob THE ABOVE HAS BEEN REVIEWED AND RECOMMENDATION FOR BILLING IS MADE BY THE UNDERSIGNED ACCOUNTING APPROVAL I � SIGNATURE - CITY MANAGER APPROVAL DIRECTOR OF FINANCE APPROVAL CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566 8200 OFFICE OF THE EXECUTIVE DIRECTOR OF UTILITIES TO: Tom Shaw, Purchasing Agent FROM. Howard Martin DATE December 2, 1992 SUBJ: Annual Texas Water Commission Inspection Fee The Wastewater Treatment Division is inspected annually by the Texas Water Commission. The Texas Water Commission requires payment for these inspections in accordance with 31 Texas Administrative Code (TAC), Chapter 305, Subchapter M for all discharge permit holders under the Texas Water Code, Chapter 26 Failure to pay the annual inspection fee may result in fines and interest penalties for past due accounts Past inspection fees have not approved by the Public Utility Board or the City Council because these fees have been less than $10,000. The TWC inspection fee is a budgeted expenditure in the Wastewater Treatment Division budget (625-082-0470-8502). Please find attached to this memorandum, the invoice for $10,300 and a check requisition for payment. If you have any questions or need additional information, please call me at 8237 `Ift/T/1-1�1 Howard Martin, D rector of Environmental Operation/Financial Adm. FILE:C:\MISC\TWCINSP D E D= C AT E D TO QU AL = TY S E RV S C E