HomeMy WebLinkAbout1992-208ORDINANCE NO. V? - D
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
BOBBY V. GRAY d.b.a. EIS SUPPORT SERVICES, FOR PERSONAL SERVICES
RELATING TO ANNUAL MAINTENANCE OF THE EIS (PAYROLL) SOFTWARE;
AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING THE
EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the Mayor is authorized to execute an agreement
between the City of Denton and Bobby V. Gray d.b a. EIS Support Services, for
personal services relating to the EIS (Payroll) Software Maintenance, under the
terms and conditions contained in said agreement, which is attached hereto and made
a part hereof.
SECTION II. That the City Council hereby authorized the expenditure
of funds in the manner and amount as specified in the agreement.
SECTION III. That this ordinance shall become effective immediately upon
its passage and approval. /
PASSED AND APPROVED this the day of
1992
ATTEST:
J71FER TALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRRAYOVITCH, CITY RNEY
BY. Act Z f,
044 DOC
DATE DECEMBER 8, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT- PC # 31331 -- EIS SUPPORT SERVICES
(BOBBY V GRAY)
RECOMMENDATION. We recommend Purchase Order #31331 to EIS Support Services
in the amount of not to exceed $16,000.00 for annual maintenance of the EIS Software
System
SUMMARY: This procurement is for personal service to provide monthly information,
maintenance and assistance with regard to the payroll/personnel information system
product known as EIS (Employee Information Service) Included in this consulting
service are 2 days per month on -site assistance, training, problem resolution and
enhancement of the software. Services are to be provided on an as needed basis for
an estimated 256 hours at $62 50 per hour
This service has been determined to be a personnel service procurement and exempt
from the bid process. The EIS Software has been discontinued by the original
designers TRES, Inc as well as the current owners Control Data Corporation and
is considered obsolete by their standards CDC is no longer supporting or
marketing EIS software Bobby Gray dba EIS Support Service is the only individual
with satisfactory experience, knowledge and qualifications to efficiently maintain and
enhance this software system
The Data Processing Advisory Board recommends approval
BACKGROUND: Purchase Order PC#31331, Minutes from Data Processing Advisory
Board of November 11, 1992, sample agreement between City of Denton and Bobby
V Gray dba EIS Support Services
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Information Services, Payroll
and Personnel Divisions.
FISCAL IMPACT: 1993 Budget Funds for maintenance of software account #100-044-
0080-8502
Z
pectfully submitted
4// W4��'e
Lloyd V. Harrell
City Manager
A oved.
•may �, 1
Name Tom D Shaw, C P M.
Title. Purchasing Agent
agenda 213
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MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF NOVEMBER 11, 1992
MEMBERS PRESENT, Don Edwards, Rosa Lawton, Brian Scott
and Jim Kuykendall
MEMBERS ABSENT: Robert Minnis
OTHERS PRESENT: Gary Collins
Don Edwards made a motion that minutes of the September 1, 1992
Data Processing Advisory Board meeting be approved Brian Scott
seconded the motion and it passed unanimously
Gary Collins explained that the maintenance agreement with Mr.
Bobby Gray was a continuation of technical support for the payroll
personnel system known as EIS. The City of Denton has utilized the
services of Mr. Bobby Gray for the last 4 years :since the Control
Data Corporation discontinued providing support Eor this software
product. Gary Collins indicated the increase of $3,000 from last
year's agreement was due to the City's plans to utilize Mr Gray's
services in the implementation of an interface from the EIS system
to the Job Costing portion of the accounting system known as LGFS.
Gary Collins further explained that Mr Gray's services would be
utilized in the implementation of changes to the EIS system to
accommodate the merit pay system associated with the Mercer study.
Don Edwards made a motion that the Data Processing Advisory Board
recommend the City Council approve the maintenance agreement with
Mr. Bobby Gray for the EIS system. Rosa Lawton seconded the motion
and it passed unanimously.
Gary Collins explained that the maintenance agreement with Weston
Consulting was a continuation of the technical support for the
Utility Billing system known as CIS This past year D B Microware
changed its name to Weston Consulting but for the past 4 years have
been providing technical support to the City of Denton on the CIS
system. Gary Collins explained that in mid December, we will be
implementing a new version of the CIS system that will be a real
time on line system with the capabilities of performing random
updates rather than sequential processing. Gary Collins indicated
that $6, 000 increase from last year's agreement was due to the
plans to utilize the services of Weston Consulting extensively
during the implementation phase and to have two members of the firm
on site to resolve any problems that might occur during the
implementation. Brian Scott made a motion that the Data Processing
Advisory Board recommend the City Council approves this maintenance
agreement. Jim Kuykendall seconded the motion and the motion was
passed unanimously
Gary Collins explained that the maintenance agreement for the year
on the Xerox laser printer was now due and that the price of
maintenance on the Xerox laser printer for the five years of the
lease purchase had been established and agreed to when the City of
Denton entered into the Lease Purchase agreement with Xerox in
February of 1992. Don Edwards made a motion that the Data
Processing Advisory Board recommend the City Council approve the
maintenance agreement on the Xerox 4050 laser printer Brian Scott
seconded the motion and the motion passed unanimously.
There being no further new business the meeting was adjourned
AAA01162
AGREEMENT BETWEEN THE CITY OF DENTON
AND BOBBY V. GRAY
The City of Denton, Texas, a Municipal Home Rule City situated in
Denton County, Texas, hereinafter called "City," acting herein by
and through its City Manager, and Bobby V. Gray, hereinafter called
"Consultant," hereby mutually agree as follows:
I. SERVICES TO BE PERFORMED: City hereby retains consultant to
perform the hereinafter designated services and Consultant
agrees to perform the following services:
A. Providing information and assistance by telephone or in
writing with regard to the software product known as
Customer Information System
B. Performing on -site assistance, training and problem
resolution for 2 days each month
C. Furnishing enhancements to insure compliance with Federal
and state tax reporting for employees.
D. Telephone assistance will be available Monday through
Friday, 8:00 a.m. to 5:00 p.m., central time, excluding
holidays.
E. Availability of City Resources: City will make available
to Consultant the following:
Use of a terminal for access program libraries and files
to allow problem resolution and implementation of
enhancements.
II. SCHEDULE OF SERVICES:
Services will be provided beginning December 1992 through
September 1993 on an on -call as -needed basis.
III. COMPENSATION TO BE PAID CONTRACTOR: City agrees to pay
Consultant for the services performed hereunder as follows:
Estimated
A. Consulted Rate Estimated Hours Fees/Expenses
$76.92 208 $16,000
B. Within 10 days of completion of services and provided
for herein and of receipt of invoice
PAGE 1
IV. INDEPENDENT CONTRACTOR: It is mutually understood and
agreed by and between City and Consultant that Consultant is
an independent Consultant and shall not be deemed to be or
considered an employee of the City of Denton, Texas, for the
purposes of income tax, withholding, social security taxes,
vacation or sick leave benefits, worker's compensation, or
any other City employee benefit. Consultant shall perform
the services hereunder at the direction of and to the
satisfaction of the City Manager of the City of Denton or
his designee under this Agreement.
V. SOURCE OF FUNDS: All payments to consultant under this
Agreement are to be paid by the City from funds appropriated
by the City Council for such purposes in the Budget of the
City of Denton.
VI INSURANCE: Consultant shall provide at its own cost and
expense worker's compensation insurance, liability
insurance, and all other insurance necessary to protect
Consultant in the operation of Consultant's business.
VII. INDEMNIFICATION: Consultant shall and does hereby agree to
indemnify and hold harmless the City of Denton from any and
all damages, loss or liability of any kind whatsoever, by
reason of injury to property or third persons arising from
any negligent act or omission of Consultant, its officers,
agents, employees, invitee, and other persons for whom it is
legally liable, in the Course of the performance of this
agreement, and Consultant will, at its cost and expense,
defend and protect the City of Denton against any and all
such claims and demands.
VIII. CANCELLATION: City and Consultant each reserve the right to
cancel this Agreement at any time by giving the other party
fourteen (14) days written notice of its intention to cancel
this Agreement, provided the City pays Consultant for
services performed prior to notice of cancellation.
IX. TERM OF CONTRACT: This Agreement shall commence on the loth
day of December, 1992, and end upon the completion of the
project.
EXECUTED this day of
199X
PAGE 2
ATTEST:
JENNIFER WALTERS, CITY
BY'9ft
a
APPROVED AS TO LEGAL FORM
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
PAGE 3
CITY OF DENTON, TEXAS
BY:
CONSULTANT